Administration Executive

JOB TITLE: Administration Executive

REPORTS TO

JOB SUMMARY

The candidate shall ensure smooth office operations by managing vendor relationships, maintaining office facilities and equipment, and coordinating travel arrangements. This role oversees the procurement of office supplies, maintains service records, and handles all documentation and renewal processes. They also support a comfortable and efficient work environment and by managing amenities for employees.

KEY INTERACTION

Internal

All staff of Marmore/Markaz

External

Vendors and office related activities

DUTIES & ESSENTIAL JOB FUNCTIONS

• Ensuring smooth functioning of office
• Ensuring safety protocols are in place to safeguard office assets.
• Liaising with office vendors to ensure all facilities are in operative condition, thereby reducing downtime.
• Arrange travel for frequent and complex itineraries, including air, ground transport, hotels, and business entertainment to ensure proper coordination in travel activities.
• Maintaining the quality of services. Maintaining record of AMC and warranty of all office equipment, renewals and follow ups for service and break down calls.
• Document maintenance maintain all documents and files in appropriate files. Efficient coordination with internal departments of Marmore/Markaz like Research, HR, Risk, Treasury and Legal for all internal requests and follow ups. Keeping track of policies, renewals of agreements and insurance for office and employees. Renewing all documents without any lapse.
• Managing facilities for employees like refreshments, working environment, pest control and all related functions.
• Printing of Visiting cards, and other stationery registers like vouchers
• Procuring all office needs including stationery, housekeeping items, printer cartridges, diesel for generator etc.,

QUALIFICATIONS

Bachelors degree in commerce / business administration with good scholastic scores. Additional diploma in office management/secretarial field will be an advantage.

EXPERIENCE REQUIRED

1-3 years of experience in a mid-size company in Admin profile.

BEHAVIOURAL SKILLS

Quick learner

Ability to prioritize

Self planning

Results orientation and execution excellence.

Quick turn around

Punctuality

Attention to details

(The above Job Description is just indicative and not exhaustive. The Job holder may be required to undertake additional duties, which may be reasonably expected and forms part of the function of the job)

Job Type: Full-time

Pay: 20,000.00 - 25,000.00 per month

Benefits:

• Health insurance
• Leave encashment
• Paid time off
• Provident Fund

Schedule:

• Day shift
• Weekend availability

Supplemental Pay:

• Performance bonus

Work Location: Chennai - In person