Administration Executive

Admin Executive

Department: HR & Administration

Reporting To: CEO

Location: Chennai (Head Office)

Company: Dugar Finance

Role Summary:

Dugar Finance is seeking a proactive and experienced Admin Executive to oversee and manage all administrative functions across its 30 branches. The role involves end-to-end responsibility for facility management, asset control, vendor coordination, compliance, and branch infrastructure. The Admin Executive will report directly to the CEO and act as the single point of contact for all administrative matters, including frequent visits to branches to ensure operational excellence.

Key Responsibilities:

1. Pan-India Branch Administration (30 Branches)

• Ensure smooth functioning of all 30 branch offices in terms of facilities, supplies, and infrastructure.
• Conduct regular branch visits to assess and improve administrative readiness, cleanliness, and safety standards.
• Resolve branch-level issues proactively and efficiently.

2. Infrastructure & Facility Management

• Oversee upkeep, repairs, utilities, and maintenance of branch premises.
• Ensure infrastructure such as furniture, electrical fittings, signage, and IT support is in place.
• Maintain business continuity through efficient utility and infrastructure support.

3. New Branch Setup & Relocations

• Lead end-to-end process for setting up new branches or relocating existing ones.
• Handle lease agreements, vendor onboarding for interiors, cabling, furnishing, and initial IT setup.
• Liaise with legal and finance teams for documentation and compliance.

4. Vendor & Procurement Management

• Identify and manage local vendors for all administrative services (security, housekeeping, stationery, equipment, etc.).
• Ensure quality and cost-effective services with proper contract management and performance tracking.
• Process purchase orders and vendor payments in coordination with Finance.

5. Asset & Inventory Management

• Maintain accurate records of office assets, IT equipment, and supplies across all branches.
• Conduct periodic audits and physical verification of assets.
• Ensure timely servicing, repair, or replacement of equipment.

6. Regulatory & Compliance Support

• Ensure compliance with statutory and municipal regulations for all branch premises.
• Maintain updated records of property tax, signboard licenses, RTO permits (if any), fire safety certificates, etc.
• Prepare documentation for internal and external audits.

7. Travel & Field Support

• Facilitate travel arrangements for field staff, recovery agents, and senior officials when required.
• Manage travel reimbursements and ensure alignment with internal travel policy.

8. Recovery & Operations Support

• Provide administrative assistance for repossession and storage of vehicles, if applicable.
• Coordinate with local yards or vendors for storing seized vehicles in compliance with legal and safety guidelines.

9. Budgeting & Cost Control

• Prepare and manage annual admin budget across all branches.
• Monitor expenses, identify cost-saving opportunities, and optimize vendor usage.

10. Reporting & Coordination

• Submit monthly/quarterly reports on administrative performance, expenditures, and branch readiness.
• Act as a strategic administrative advisor to the CEO, offering solutions for operational efficiency.
• Coordinate with other department heads for inter-departmental admin support.

Qualifications:

• Graduate/Postgraduate in Business Administration, Facility Management, or related field.
• 0-2 years of experience in Admin Management, preferably in NBFCs or BFSI sector.
• Proven ability to manage multiple branch offices and large-scale admin operations.
• Excellent communication skills in English, Tamil, and Hindi (preferred).
• Proficiency in MS Office tools, asset tracking software, and admin MIS tools.

Key Traits & Competencies:

• High integrity and ability to work independently
• Strong negotiation and vendor management skills
• Willingness to travel extensively (30+ branches)
• Operational thinking with attention to detail
• Crisis management and quick problem-solving capability

Interested candidates can share their resume at the mail ID hr@dugar.co.in or WhatsApp it to 9092807676.

KOMAL AGARWAL

HR OFFICER