Administration Assistant

In this role, you will be responsible for administration and liasoning tasks such as housekeeping, facility management, maintenance of PAN India offices, company owned vehicles, vendor management, and regulatory compliance. Your key responsibilities will include: - Maintaining effective office administration for better coordination - Handling activities of housekeeping, security, and office maintenance - Distributing identity cards to employees - Generating maintenance reports and MIS reports daily - Segregating duties and assigning them to office boys - Preparing SOP for various Administration functions - Purchasing stationary and gift items for office staff - Arranging conferences, seminars, parties, and annual get-togethers - Organizing security guards for office premises In terms of facility management, you will be responsible for: - Handling facilities and infrastructure setup, including repair and maintenance - Managing assets and maintaining inventory records - Managing housekeeping and manpower - Interacting with different departments for maintenance and AMC of equipment - Identifying commercial properties for office space expansion - Planning and executing office premises shifting - Coordinating maintenance of electrical equipment like DG sets, UPS, fire and safety equipment, CCTV, and biometric systems For procurement and vendor management, you will: - Invite quotations from vendors and compare quotes based on cost and quality - Develop cost-effective sources, negotiate commercially, fix prices, and manage contracts - Evaluate suppliers" performance and compliance - Coordinate with vendors for negotiations and quality checks You will also be involved in security tasks like: - Monitoring security officers" functions - Conducting security surveys of sites for manpower deployment and gadget assessment Additionally, you will liaise with telephone agencies for timely restoration of telephone lines, electricity and municipal departments for smooth services, and police department for staff assistance and complaint filing. This is a full-time position with day shift schedule, requiring in-person work at the specified location.,