Administration Assistant

Job Description

Job purpose : The Admin Assistant will be responsible for playing a crucial role in ensuring the smooth functioning of the office. He will be responsible for providing essential support to the office staff and maintaining a clean and organized workspace. Duties and responsibilities: Provide front-desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment. Provide administrative support to senior leaders, including email correspondence and generation and distribution of memos, letters, spreadsheets, forms, and faxes Plan, organize, and schedule company meetings in the office, off-site, and via videoconference Coordinate domestic and international travel arrangements for employees Order and oversee office supplies and food deliveries for group meetings Organizing and maintaining physical and electronic files, creating filing systems, and managing databases. Scheduling and coordinating team meetings and events, preparing agendas, and taking meeting minutes. Assisting with bookkeeping, expense reporting, invoicing, and basic accounting tasks. Ordering and managing office supplies. To Ensuring the cleanliness and tidiness of all office areas. Facilitating and booking the meeting rooms. Maintain inwards and outwards register Reporting any maintenance or repair issues of AHU, Electricals and office equipment. Assisting in the coordination of office events and functions. Assisting Finance, IT & HR to perform their daily operations. Qualifications & Skills : Proven experience as an Administrative Assistant or Office Admin Assistant Bachelors degree Computer skills English written and verbal communication skills Strong time-management skills and multitasking ability Aptitude for learning new software and systems Working conditions: This position operates in an office setting, in person. Job may additionally require incumbent to be available outside of these hours to handle priority business needs.