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Posted:1 day ago| Platform: Foundit logo

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office administration vendor management visa processing liaisoning contract management housekeeping supervision

Work Mode

On-site

Job Type

Full Time

Job Description

Office Administration:

  • Perform routine day-to-day office administrative tasks to ensure smooth functioning of the office.
  • Manage time office operations, including attendance records, in/out timings, and coordination with HR for related activities.
  • Arrange and maintain office supplies including stationery, electrical items, HVAC, and other essential office equipment.
  • Handle upkeep and management of office fixtures and furniture.
  • Ensure maintenance and cleanliness through effective supervision of housekeeping teams.

Visa and Liaisoning Activities:

  • Manage visa processing and related documentation for employees traveling abroad.
  • Liaise with external agencies and government bodies as required for various office operational needs and compliance purposes.

Vendor and Contract Management:

  • Handle vendor sourcing, negotiation, and finalization for all office-related services.
  • Finalize and manage annual maintenance contracts (AMCs) for office equipment and infrastructure.
  • Negotiate with vendors for cost control and quality improvement.
  • Ensure timely processing of insurance policies related to employee welfare.

Team and Facility Management:

  • Manage and oversee performance of the admin team and housekeeping staff to ensure high service standards.
  • Maintain office infrastructure and coordinate repairs or upgrades when needed.
  • Ensure smooth functioning of office utilities and facility services.

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