Admin Executive

Job Summary:

We are seeking a proactive and highly organized Office Administrator to manage day-to-day office operations, vendor relationships, facility maintenance, asset tracking, employee coordination, and executive assistance. This role is pivotal in ensuring a smooth, efficient, and supportive work environment for both employees and management.

Key Responsibilities:

1. Vendor Management

• Source quotations and negotiate prices for goods and services.
• Coordinate timely delivery and payment processing with vendors.
• Manage third-party staff (housekeeping, security), including attendance tracking, dispute resolution, and night shift supervision (on-call).
• Raise laptop service tickets and coordinate laptop procurement for new joiners.

2. Asset Management

• Maintain and update inventory of office assets and supplies.
• Prepare regular asset reports and manage relationships with asset vendors.
• Schedule and oversee regular maintenance for office equipment (ACs, CCTV, printers, etc.).

3. Office Management & Coordination

• Ensure a clean, well-maintained, and functional office environment.
• Maintain organized records of office documentation including invoices, contracts, and files.
• Manage travel bookings and itineraries for employees and management.
• Provide basic IT support and coordinate with IT teams as needed.
• Assist with planning and execution of corporate events and team activities.
• Manage access to software and hardware systems in accordance with company policies.
• Support HR with onboarding and setup for new hires.
• Stay available for urgent night shift requirements and maintain emergency contact records.

4. Meal Coordination

• Distribute and manage Google Forms for daily lunch and dinner attendance.
• Coordinate accurate meal counts and special requests with food vendors.
• Collect feedback and drive improvements in food quality and service.
• Maintain weekly reports on food logistics and related tasks.

5. Personal Assistance to Management

• Assist MD & CEO with personal scheduling, travel, and errands.
• Coordinate with household staff and external service providers as needed.

Qualifications:

• Bachelor's degree in Business Administration or related field (preferred).
• 1–5 years of experience in office administration or facilities management.
• Excellent communication, negotiation, and interpersonal skills.
• Strong organizational and multitasking abilities.
• Proficient in MS Office, Google Workspace, and basic IT troubleshooting.
• Comfortable being on-call for emergencies or night-shift support.

Job Type: Full-time

Pay: ₹20,000.00 - ₹23,000.00 per month

Benefits:

• Food provided
• Health insurance

Work Location: In person