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Admin Executive

Admin Executive

Maropost

1 - 5 years

1 - 3 Lacs

mohali

Posted:1 day ago| Platform:

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Skills Required

security management administration housekeeping executive support coordination excel office operations ms office outlook vendor negotiation vendor coordination facility management guest house management reception communication skills

Work Mode

Work from Office

Job Type

Full Time

Job Description

We are seeking a proactive and detail-oriented Admin Executive to efficiently manage daily administrative operations, vendor coordination, and office infrastructure. The ideal candidate will be responsible for ensuring smooth functioning across various administrative domains, supporting interdepartmental coordination, and maintaining compliance with internal processes.

What youll be responsible for:

General Administrative Duties

Oversee daily office operations and ensure seamless functioning of administrative tasks.
Maintain the Inward Stock Register and GRN Register at the reception, ensuring accurate and timely entries along with proper GRN stamping.
Handle office maintenance and cleanliness in coordination with housekeeping staff.
Manage the Visitor Register and issue Visitor ID Cards for guests and external vendors.

Vendor & Contract Management

Coordinate with assigned vendors and ensure timely service delivery.
Obtain and submit three quotations for each vendor requirement.
Handle vendor negotiations and ensure timely renewal of service contracts.

Admin Staff Supervision

Manage and supervise the performance and attendance of the admin support staff.
Maintain a daily mileage tracker and service log for the office vehicle.
Regularly monitor DG set meter readings, verify related invoices, and share them with the Finance team for timely processing.

Guest House Management

Take complete ownership of the guest house, including maintenance, utilities, guest coordination, and housekeeping.

HR & Cross-Departmental Coordination

Collaborate with the HR team to ensure timely procurement and issuance of:

o Access Cards

o Swag Kits

o Employee ID Cards

Coordinate effectively with the Finance Team to resolve any administrative issues or delays.
Ensure adequate security management of office premises.

What youll bring to Maropost:

Proven experience in a similar administrative or facility management role.
Strong organizational and coordination skills.
Ability to handle multiple tasks with attention to detail.
Proficiency in MS Office (Excel, Word, Outlook).
Excellent communication and interpersonal skills.
Vendor and negotiation management experience is preferred.
You exemplify Maropost s Values:

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Admin Executive