Job
Description
Responsible for delivering organized and efficient administration for office-based activities, such as office housekeeping and administrative tasks, office infrastructure management, travel and transportation, insurance maintenance, facilities planning, event planning, security and building access, and Annual Maintenance Contracts (AMCs). Primary responsibilities are outlined below. In-Office Administrative: Governing and supervising maintenance and upkeep of organizational assets like office premises, liaison with the building office management Capable of handling procurement functions and managing cash expenses through petty cash. Procuring and distributing employee gifts - birthdays, anniversaries, new joiner kits, etc Arranging and coordinating for visiting cards, Meal Cards, Laptop Bags, and Access Cards - liaising with the relevant vendors for procurement. Outside-Office Administration: Manage any statutory compliance-related activities, including government local authorities regulations fulfillment. (PF, Gratuity, ESI, IFS etc.) Including physical couriering of documents, payments, etc. Liaising with vendors to procure various services and negotiate with them for cost-effective prices. Vendor management with contractors on an as-needed basis. Employee Benefit Administration: Responsible for the day-to-day maintenance of the companys insurance schemes, including Mediclaim, Accident, and Term Insurance: policy administration, vendor management, and employee support. Coordinating with the vendor for additions, deletions, and reconciliations. Working with the employee and vendor for any claims raised. Event Management Coordination: Organize or assist in coordinating corporate lunches, outings, sports events, dinners, performances, and spot awards, certificates, etc., in coordination with HR Leadership. Ability to organize employee engagement activities involving Event management on various occasions. Travel Management: Manage International and Domestic Travel, Travel Insurance, and Visa Assistance for International travelers partner with 3rd party providers and provide employee education and details on what information is needed to prepare for travel. Arrange for international employee travelers to travel in-country (car services, logistics planning, etc.) Partner with Finance and other HR team members to ensure processes are followed accordingly Other duties as assigned by HR and Executive Leadership
