Admin Executive

For over 30 years, Beghou Consulting has been a trusted adviser to life science firms. We combine our strategic consulting services with proprietary technology to develop custom, data-driven solutions that allow life sciences companies to take their commercial operations to new heights. We are dedicated to client service and offer a full suite of consulting and technology services, all rooted in advanced analytics, to enhance commercial operations and boost sales performance.

Admin Responsibilities:

• Lead, manage, and continuously optimize day-to-day office operations and administrative functions including office upkeep, security protocols, and efficient facilities maintenance
• Compliance with all local laws such as way bill, licences for signages, display of minimum mandatory notices, etc
• Maintain the Utility Bill Tracker for the zone capturing all the details such as bill date, due date, amount, bill received date, bill processed date and payment date
• Maintain organized records, reports, MIS and filing systems.
• Manage petty cash and basic bookkeeping tasks
• Handle procurement of office supplies and vendor management.
• Taking care of all printing and stationery needs
• Oversee the continuous operation, timely payment of bills and optimization of all essential utilities and systems: electricity, air conditioning (AC), fire safety systems, CCTV, and access control systems.
• Client & Event management
• Travel & Logistics Coordination
• Organize international travel, including itineraries, visa documentation, support in agenda planning and expense reconciliation for Senior leadership team.
• Monitor costs and expenses to assist in budget preparation
• Liaise with IT, HR, Finance, Beghou Hyderabad office for operational work
• Collaborate and closely coordinate with the Hyderabad team for receiving laptops/joining kits etc
• Expense & Reimbursement Coordination for senior leadership

HR Responsibilities:

• Support onboarding processes for new employees, ensuring a seamless transition into the organization
• Maintain employee records and HR databases, ensuring accuracy and confidentiality.
• Support employee engagement initiatives and assist in organizing training and development programs.
• Ensure HR Processes like offboarding, transfer, internal mobility etc are executed effectively and consistently.
• Handle administrative tasks related to HR functions, including payroll support and benefits administration.
• Ensure compliance with labor laws and regulations

The ideal candidate will bring strong communication skills, attention to detail, and a passion for operational excellence in a dynamic, fast-paced environment. Ability to work independently and collaboratively . High level of integrity and professionalism