Admin Associate

As an Admin Associate at our company, your role will involve managing daily administrative operations to ensure the smooth functioning of our office. Your strong organizational skills, multitasking abilities, and proactive approach will be crucial in supporting teams and maintaining operational efficiency. Key Responsibilities: - **Document Management:** - Handle incoming and outgoing documents - Maintain organized filing systems (digital and physical) - Archive and retrieve records as needed - **Communication:** - Answer and route phone calls and emails - Serve as a point of contact for internal and external communication - Distribute correspondence and manage general and investor inquiries - **Scheduling & Coordination:** - Manage calendars and schedule meetings - Book meeting rooms and send reminders - Coordinate appointments and event logistics - **Office Management:** - Monitor and restock office supplies and equipment - Ensure a clean, organized, and well-functioning office environment - Coordinate with vendors and service providers as needed - **Data Entry & Record-Keeping:** - Accurately enter and update data in company systems - Maintain databases and generate routine reports - **Administrative Support:** - Assist employees and managers with daily administrative tasks - Facilitate internal communication and task follow-ups - **Basic Bookkeeping:** - Maintain and update basic financial records - Process invoices and assist with expense tracking - **Travel Management:** - Arrange travel bookings including flights, accommodations, and ground transportation - Maintain travel itineraries and assist with related documentation Qualifications & Skills: - Bachelor's degree or equivalent preferred - 3-5 years of experience in a similar administrative role - Strong verbal and written communication skills - Excellent organizational and multitasking abilities - Proficiency in Microsoft Office (Word, Excel, Outlook) - Familiarity with administrative and office procedures - Ability to handle confidential information responsibly - A proactive, service-oriented approach,