8 Office Procedures Jobs

You are a highly organized and detail-oriented Administration Staff member responsible for providing vital support to ensure the smooth operation of the office. Your main duties will involve managing daily administrative tasks, coordinating office procedures, and assisting various departments as needed. Your key responsibilities will include performing general office duties such as answering phones, responding to emails, and managing correspondence. You will also be responsible for maintaining and organizing files, records, and documents (both physical and digital), supporting bookkeeping and invoicing processes, scheduling appointments and meetings, assisting with data entry and report preparation, monitoring office supplies and equipment, coordinating with vendors and service providers, providing administrative support to various departments and management, and ensuring the confidentiality and security of company information. To be successful in this role, you should have a Bachelor's degree and a Diploma in Administration, along with proven experience in an administrative or clerical role. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general office technology is also required. Strong organizational and time-management skills, excellent written and verbal communication skills, attention to detail, problem-solving abilities, and the ability to multitask and work independently or in a team environment are essential. This is a full-time, permanent position suitable for a fresher. The benefits include a flexible schedule. Proficiency in English is preferred, and the work location is in person.,

The Office Administrative Assistant role at Dar-E-Arqam School in Pune is a full-time position where you will be responsible for providing administrative support to the executive staff. Your tasks will include managing schedules, handling phone communications, organizing files, and performing clerical duties to ensure the smooth operation of the office. To excel in this role, you should possess strong administrative and executive assistance skills, along with excellent phone etiquette and communication abilities. Proficiency in clerical tasks and general office procedures is essential, as well as strong organizational and multitasking capabilities. The ability to maintain confidentiality and handle sensitive information is crucial. While experience in an educational setting is considered a plus, it is not mandatory. The minimum educational requirement for this position is a high school diploma or equivalent. Additional qualifications in office administration will be advantageous in performing the duties effectively.,

Urgent Opening for Branch Head-chennai Posted On 17th Jul 2015 10:50 AM Location Chennai Role / Position Branch Head Experience (required) 6+ Years Description Our client is a customer centric Medical Tourism facilitation company Position TitleBranch Head (service center) Reporting toCountry head or CEO as applicable LocationChennai Scope: Operating the office as the single point of contact Responsible for all results of the branch meeting HR objectives, profitability, accounts receivable, advertisement, marketing, travel request. Key areas of contribution: Specific job duties will include the following Be responsible for all the day to day operations of the office mentioned below. HR Be involved and responsible for recruitment of new personnel, prepare their job descriptions, conduct interviews and make recommendations for recruitment. Train new recruits and ensure they are familiar with office procedure and process as well as complete their training programs. Mentor the personnel working and provide them career advancement opportunities. Set objectives and goals for all personnel and set up for self too in discussion with your supervisor. Allocate work to the personnel based on the position for which they have been recruited. Provide induction training for new employees and complete all mandatory CBT for the role for which the candidate is selected. Support in the continuous training of self and personnel working in the office. Develop a second leadership to delegate in case of contingencies. Guide and monitor the performance of Resident representatives under their supervision. Conduct periodic meeting with personnel working in office to evaluate, review educate, motivate, and inform them of developments in organization. In coordination with HR department, conduct exit interview for departing employees. Approve vacation, holidays and time off of employees in line with company policy. Process and procedure Ensure to implement and follow the process and procedure established by the organization. Make recommendations to change the process / procedure based on operational contingencies and justification. For day to operations, follow established procedure. In case of emergency, follow the established procedure for addressing and solving it. Based on actual situation, make recommendations for changes to the procedure Red book, blue book, procedures, process flows, forms etc. Reporting and budgeting: Coordinate, collect and provide details of day to day operations on the weekly report and monthly reports, Support in budgeting process. Responsible for cash flow, banking operations, branch finance statements with support from head office. Responsible to ensure that all service providers are paid within the contractually agreed time Client management: Review with hospital the additional payment request for treatment and ensure that the client makes the payment or advise the client center accordingly. Monitor the inbox of the contact mail and reply to the Client within the time period set in the service levels expectation document. Respond to and ensure that the personnel in office respond to telephone calls within the time set in the service level expectation document. Ensure that we provide all details of hospital, country, and doctor to client and ensure that the client selects the one more comfortable to his liking. (dual role ) Provide update to client center on progress of client treatment. In case of emergency call up the clients nearest relative / friend and ensure that they are kept informed of the emergency situation including updates. Ensure that all the data pertaining to client management are captured in the software and the statistics provided to website administrator. Ensure that the privacy and integrity of data of the client is maintained. Be aware of commitments made by client center personnel to clients and ensure that commitments made are honored. Facilities management Ensure that all facilities like IT, communication, travel support, accommodation, hospital stay, treatment of the patient sent by overseas offices are available to customer and delight him Ensure that the office is clean, well maintained and all facilities are functional. Ensure that there is redundancy in all activities especially activities related to the patients coming for treatment. Ensure that all facilities are optimally utilized. Review the service providers and their level of competency and recommend them for inclusion in our approved list. Discuss with hospitals and arrange for tie-up letters with them. Ensure that the patients are received and treated properly as per the blue book. Maintain harmonious relations in the office, with vendors, service providers and hospitals. Ensure that all personnel are adequately equipped to carry out their function and in case of inadequacies follow up with supervisor to obtain it. In coordination with IT head, ensure that the software are update and in compliance with local rules. In coordination with IT head, ensure that the hardware is kept clean and updated in line with company policies. General office policies: Responsible to ensure that there is no discrimination or harassment of any person on account of gender, race, color, origin, education or background. We have a zero tolerance on any form of discrimination or harassment. Responsible to ensure that the office is a safe and secure place for the working of all personnel Identify potential sources of security and safety (fire, water, burglary, ergonomics, working standards, privacy, information etc.) breach and in discussions with management plug the gaps. Ensure that all the statutory requirements of the local Government, provincial and federal Government are complied with. In coordination with the accounts department, ensure that the TDS of all personal are deducted and paid into the department designated account. Work together with HR and work out the final settlement due to personnel who quit their job. Marketing and coordination with Service providers Identify and tie up with all the service providers and hospitals based on our agreement standards. Prepare presentations to hospitals, service providers to highlight our capabilities, plans, visions and expansion plans. Review agreements and recommend changes or acceptance to management for approval. Review the standards of service provided by service providers periodically and provide feedback to them. Qualifications for the position: Preferably a science graduate/ MBA with 2 or more years of experience in a multicultural background Experienced in service industry, hospital, or hospitality background Having managed a team is advantageous but not essential. Proficient with MS office applications Have basic knowledge in agreements, contracts and negotiations. Advantageous to have basic knowledge on marketing, book keeping, accounts, cash flow but not essential Experienced in development and review of process, procedure based on functional and operational requirement Personal Qualities: Be a team player with good interpersonal skills. Excellent communication skills (both verbal and spoken) to interact with personnel at all levels Excellent written and verbal communication skills in English Organized and able to prioritize time based on situation. Problem solving skills, and out of box solutions (within the established policies and procedures) Travel It is expected that you will have to travel 10% - 20 % of your time. It is likely that you may travel abroad, so expected to have a passport. Send Resumes to sbharathwajan.expertiz@gmail.com -->Upload Resume

The HiLabs Story HiLabs is a leading provider of AI-powered solutions to clean dirty data, unlocking its hidden potential for healthcare transformation HiLabs is committed to transforming the healthcare industry through innovation, collaboration, and a relentless focus on improving patient outcomes, HiLabs Team Multidisciplinary industry leaders Healthcare domain experts AI/ML and data science experts Professionals hailing from the worlds best universities, business schools, and engineering institutes including Harvard, Yale, Carnegie Mellon, Duke, Georgia Tech, Indian Institute of Management (IIM), and Indian Institute of Technology (IIT), We are seeking a highly organized and responsible Office Administrator to join our team In this position, you will manage a variety of administrative tasks such as managing office supplies, preparing reports on expenses and office budgets, maintaining and updating company databases, and organizing a filing system for important and confidential company documents, Responsibilities Manage office supplies stock and place orders when necessary, Prepare regular reports on expenses and office budgets, Maintain and update company databases, Organize a filing system for important and confidential company documents, Answer queries by employees and clients, Update office policies as needed, Maintain a company calendar and schedule appointments, Book meeting rooms as required, Distribute and store correspondence (e-g letters, emails, and packages), Prepare reports and presentations with statistical data, as assigned, Arrange travel and accommodations, Schedule in-house and external events, Requirements And Skills Proven work experience as an Office Administrator, Administrative Officer, or similar role, Solid knowledge of office procedures, Experience with office management software like MS Office (MS Excel and MS Word, specifically), Strong organization skills with a problem-solving attitude, Excellent written and verbal communication skills, Attention to detail, HiLabs Total Rewards Competitive Salary, Accelerated Incentive Policies, H1B sponsorship, Comprehensive benefits package that includes ESOPs, financial contribution for your ongoing professional and personal development, medical coverage for you and your loved ones, 401k, PTOs & a collaborative working environment, Smart mentorship, and highly qualified multidisciplinary, incredibly talented professionals from highly renowned and accredited medical schools, business schools, and engineering institutes, CCPA disclosure notice https://hilabs,/privacy

We are seeking a proactive and detail-oriented Office Assistant to support daily administrative operations and contribute to the smooth and efficient running of the office. Key Responsibilities: Handle and manage all incoming and outgoing correspondence, including emails, letters, and packages. Assist with general office duties such as filing, data entry, and maintaining office supplies. Schedule appointments and meetings, and manage calendars as needed. Supporting in administrative tasks and special projects as assigned. Prepare and maintain accurate minutes of meetings, ensuring timely distribution and proper follow-up on action items. Experience: Minimum 2 Years of Experience in office related work. Working knowledge of Basic computer applications, particularly Microsoft Office (Word, Excel). Last Date of Apply : 08th June 2025

We are seeking a proactive and detail-oriented Assistant to support daily administrative operations and contribute to the smooth and efficient running of the office. Key Responsibilities: Strong drafting skills, including the ability to prepare office notes, memos, and other official communications. Handle and manage all incoming and outgoing correspondence, including emails, letters, and packages. Assist with general office duties such as filing, data entry, and maintaining office supplies. Schedule appointments and meetings, and manage calendars as needed. Supporting in administrative tasks and special projects as assigned. Prepare and maintain accurate minutes of meetings, ensuring timely distribution and proper follow-up on action items. Experience: Minimum 2 Years of Experience in office related work. Working knowledge of Basic computer applications, particularly Microsoft Office (Word, Excel). Educational Qualification: Bachelor's degree (Minimum second division) in any discipline from a recognized university. Candidates holding HS-CIT A or HS-CIT A+ certification will be given preference. Last Date of Apply : 08th June 2025

We are seeking a detail-oriented and highly organized Data Entry Operator to accurately input, update, and maintain data in systems. The ideal candidate will be responsible for verifying data accuracy, identifying and correcting discrepancies, and ensuring data is stored in a structured and accessible manner. This role also involves adhering to established data entry protocols to uphold confidentiality, integrity, and security standards. Educational Qualification : a. Minimum one year diploma in computer science from a recognized institute or b. State Eligibility Test in computer Appreciation and Applications (SETC) Qualified from HARTRON. Experience : Preference will be given to candidates having prior data entry experience. Last date for apply: 08th June 2025

Job Title Corporate Mobility Specialist, 09 (Specialist) + CS&S Management Level :09, Specialist Location:Bangalore/ Gurgaon/Hyderabad/Chennai Must have skills: Immigration processing Good to have skills: Knowledge of immigration and travel industry practices, including airlines, hotels, car rentals, and travel booking systems, would be an added advantage. Job Summary : We are seeking a detail-oriented and collaborative individual to join our team as a Corporate Mobility Service Lead. In this role, you will provide essential front-line support to Accenture employees in managing all aspects of relocations/assignments. Your primary responsibility will be to assist in coordinating the logistics of employee mobility cases, ensuring smooth and efficient processes. You will work closely with mobility leads, HR teams, travel suppliers, immigration & tax specialists, and destination service providers to facilitate successful employee relocations while delivering exceptional customer service. Roles & Responsibilities: Case Management:Manage a portfolio of employee mobility cases from initiation to completion. Ensure relevant employee information, documentation, and records are collected for each case. Maintain accurate and up-to-date case files, ensuring compliance with data privacy and confidentiality policies. Coordination and Communication:Liaise with employees, stakeholders, and service providers to facilitate efficient and timely communication throughout the mobility process. May assist in coordinating travel arrangements for employees, ensuring adherence to company policies and cost-effective solutions. Serve as a point of contact for employee inquiries, providing timely and accurate information on case status, policies, and procedures. Address any travel-related issues or emergencies promptly and provide necessary support to affected employees. Immigration and Documentation SupportCollaborate with immigration experts to ensure compliance with immigration laws and regulations. Assist employees in gathering and preparing necessary documents for visa applications, work permits, and other immigration-related processes. Monitor and update employees on the progress of their immigration cases, providing support and guidance throughout the process. Problem-Solving and Issue Resolution:Proactively identify and address potential issues or bottlenecks in the mobility process, escalating complex cases to the Corporate Mobility Case Manager when necessary. Investigate and resolve employee concerns or complaints related to mobility, collaborating with the appropriate stakeholders to find satisfactory solutions. Maintain a high level of professionalism and empathy when dealing with employee inquiries or issues. Professional &Technical Skills: Excellent written and verbal communication skills, with the ability to correspond effectively in a business setting. Attention to detail and the ability to manage multiple tasks simultaneously. Ability to work independently and in a team environment. Strong problem-solving skills and a customer-oriented mindset. Willingness to take on additional responsibilities and adapt to changing team needs. Ability to work collaboratively in a team environment and support the goals and objectives of the Corporate Mobility Case Manager. Knowledge of travel logistics, immigration processes, and policy compliance is a plus. Ability to maintain confidentiality and handle sensitive information as appropriate. Additional Information: - The ideal candidate should have worked with Corporates in the in mobility management, HR, customer service, or a related field is preferred About Our Company | AccentureQualification Experience: Minimum of 8 years of experience in handling visas, immigration compliance, and related processes Educational Qualification:A University degree