Admin Assistant VA

Job Overview:

highly organized and detail-oriented Admin Assistant VA

Key Responsibilities:

Administrative Support

• Manage and organize calendars, schedule meetings, and set reminders.
• Handle email management: filter, respond, and organize inboxes.
• Prepare and edit documents, reports, and presentations.
• Maintain digital filing systems and ensure easy access to important documents.
  

Data Entry & Documentation

• Input and update data accurately in spreadsheets, CRMs, or databases.
• Prepare invoices, receipts, and simple financial records when required.
• Maintain records and reports for easy retrieval.
  

Communication & Coordination

• Act as a point of contact for internal and external communications.
• Coordinate with clients, vendors, and team members as needed.
• Assist in project coordination and tracking deadlines.
  

Task & Project Management

• Manage to-do lists, track progress, and follow up on pending tasks.
• Support executives or managers with daily operational tasks.
  

Qualifications & Skills:

• Proven experience as an Administrative Assistant, Virtual Assistant, or similar role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficient in Google Workspace (Docs, Sheets, Calendar) and/or MS Office Suite.
• Familiarity with project management tools (Asana, Trello, ClickUp) is a plus.
• Ability to work independently and manage multiple tasks.
• High level of discretion and professionalism when handling sensitive information.
  

Preferred Tools & Knowledge:

• Google Workspace or Microsoft Office
• Project Management Tools (Asana, Trello, ClickUp)
• Communication Platforms (Slack, Zoom)
• Basic knowledge of CRM software (a plus)