Accounts Payable Representative

The Accounts Payable Representative is responsible for providing end-to-end support in the accounts payable process, ensuring accurate and timely financial reporting. This role involves managing vendor invoices, maintaining compliance with company policies, and supporting process improvements within the finance function.

Key Responsibilities:

1. Invoice Management:

   Handle full-cycle invoice processing including receipt, verification, approval routing, and posting.

2. Vendor Reconciliation:

   Regularly reconcile vendor statements and resolve discrepancies promptly.

3. Communication:

   Coordinate with internal departments and external vendors to ensure timely approval and payment of invoices.

4. General Ledger Coding:

   Ensure accurate and consistent GL coding of all invoices to the correct accounting period.

5. Tax Compliance:

   Evaluate invoices for applicable taxability and maintain use tax documentation.

6. Payment Processing:

   Administer timely payments to vendors including check runs, online transfers, and verification of payment batches.

7. Documentation & Reporting:

   Maintain records of W-9s, prepare and file Form 1099/1096, and assist in month-end closing and accruals.

8. Process Improvement:

   Participate and lead initiatives for automation, system enhancement, and process optimization.

9. Analysis & Reporting:

   Support spend analysis, vendor reporting, and management review requirements.

10. Confidentiality:

    Maintain the highest level of confidentiality regarding financial and vendor data.

11. Team Collaboration:

    Participate in regular team meetings, share updates, and report issues to the supervisor.

12. Additional Duties:

    Perform any other finance-related tasks assigned by the management.

Qualifications & Skills:

• Bachelors degree in Accounting, Finance, or Commerce (B.Com/M.Com preferred).
  
• 3–6 years of experience in Accounts Payable or Financial Operations.
  
• Proficiency in

  ERP systems (SAP / Oracle / Tally Prime)

  and

  MS Excel

  .
• Strong understanding of

  invoice processing, tax compliance, and vendor management

  .
• Excellent

  communication

  ,

  analytical

  , and

  time management

  skills.
• Attention to detail with ability to meet strict deadlines.