Accounts Payable Executive

Job Description – Accounts Payable Executive

Job Summary

The Accounts Payable Executive is responsible for managing vendor invoices, ensuring timely payments, maintaining accurate financial records, and supporting month-end closing activities. This role ensures smooth vendor relations and compliance with company policies and statutory requirements.

Key Responsibilities

1. Invoice Processing

- Receive, verify, and record vendor invoices in the accounting system (Tally).

- Match invoices with purchase orders, contracts, or approvals.

- Check GST, TDS, and other tax components for accuracy.

- Ensure correctness of vendor codes, invoice numbers, and supporting documents.

2. Vendor Management

- Maintain and update vendor master data (PAN, GST, Bank details, Address).

- Respond to vendor queries regarding payments and reconciliation.

- Follow up for missing documents such as invoices, credit notes, or payment proofs.

3. Payments Processing

- Prepare payment proposals (NEFT / RTGS / Cheque / Online Banking).

- Coordinate with the banking team for payment approvals.

- Ensure timely vendor payments as per credit terms.

- Record payments and update outstanding payables.

4. Reconciliations

- Perform vendor ledger reconciliation monthly.

- Match vendor statements with company records.

- Identify discrepancies and resolve issues with vendors or internal teams.

5. Tax Compliance

- Ensure correct accounting of TDS and GST in vendor invoices.

- Assist in monthly GST working, TDS returns, and statutory audit requirements.

- Track input tax credit (ITC) and ensure claims align with GSTR-2B.

6. Reporting & Documentation

- Prepare AP aging reports and present to management.

- Maintain proper filing of invoices (physical or digital).

- Support month-end and year-end closing activities.

Required Skills & Qualifications

- Bachelor’s degree in commerce, Accounts, Finance (B. Com / M. Com / MBA).

- 1–5 years’ experience in Accounts Payable.

- Good knowledge of GST, TDS, and basic accounting principles.

- Hands-on experience with Tally.

- Proficiency in MS Excel (VLOOKUP, Pivot Tables preferred).

- Strong communication and vendor-handling skills.

- Attention to detail and ability to meet deadlines.

Job Types: Full-time, Permanent

Pay: ₹400,000.00 - ₹600,000.00 per year

Ability to commute/relocate:

• Hyderabad, Telangana: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Are you a BCom / MCom or MBA - Finance - YES/NO
• Have you worked on invoice proccesing & accounts payable? - YES/NO

Work Location: In person