Accounts and Imports & Exports Documentation Specialist

Job Title:

Department:

Location:

Job Summary:

We are seeking a detail-oriented and organized professional to handle a dual role in accounts and import/export documentation. The ideal candidate will be responsible for maintaining accurate financial records and ensuring compliance with international trade regulations through meticulous preparation and management of import and export documents.

Key Responsibilities:

Accounting:

• Manage accounts payable and receivable activities.
• Prepare and process invoices, bills, and purchase orders.
• Reconcile bank statements and ledger accounts.
• Maintain accurate financial records in accounting software (e.g., QuickBooks, Tally, SAP).
• Assist in the preparation of financial reports and audits.
• Monitor payments, follow up with clients or vendors for outstanding balances.

Imports & Exports Documentation:

• Prepare and verify shipping and customs documentation for international shipments (e.g., commercial invoices, packing lists, bills of lading, certificates of origin).
• Coordinate with freight forwarders, customs brokers, and logistics providers.
• Ensure compliance with international trade laws and regulations (e.g., Incoterms, HS codes).
• Track shipments and maintain communication with suppliers and customers.
• Manage letters of credit and coordinate with banks for documentation compliance.
• Keep updated with changes in trade regulations, tariffs, and documentation requirements.

Requirements:

• Bachelor’s degree in Accounting, Finance, International Business, or related field.
• 2–5 years of experience in accounting and/or import/export documentation.
• Proficiency in accounting software and MS Office (especially Excel).
• Knowledge of international trade regulations and shipping documentation.
• Strong organizational skills and attention to detail.
• Ability to multitask and work under deadlines.
• Good communication and coordination skills.

Preferred Qualifications:

• Experience in Tally Accounts.
• Familiarity with INCOTERMS and customs procedures.
• Previous experience in logistics or a trading company.