We are Looking For company secretary!!

Job Description

Key Responsibilities: 1. Statutory Compliance & Regulatory Reporting Ensure compliance with the Companies Act, 2013 and other corporate laws. Prepare and file necessary statutory documents, including annual returns, board resolutions, and financial statements with the Registrar of Companies (RoC). Ensure timely submission of reports to regulatory authorities like SEBI, Stock Exchanges, RBI, and others. Monitor changes in relevant legislation and the regulatory environment and advise the Board on necessary actions. 2. Corporate Governance & Board Support Organize and manage Board meetings, Annual General Meetings (AGMs), and Extra-Ordinary General Meetings (EGMs). Prepare agenda, minutes, and resolutions for Board and Committee meetings. Maintain accurate and up-to-date records of Board decisions and corporate documents. Advise the Board on best corporate governance practices and ensure compliance. 3. Secretarial Duties Maintain and update statutory registers (e.g., Register of Members, Directors, and Shareholdings). Manage share allotment, transfer, and transmission processes. Ensure proper maintenance of the companys Memorandum of Association (MoA) and Articles of Association (AoA). 4. Legal and Contract Management Draft, review, and negotiate corporate agreements and legal documents. Liaise with external legal advisors and regulators on legal matters. Ensure that the company’s operations and business activities are conducted within the legal framework. 5. Risk Management and Internal Control Identify legal and compliance risks and suggest mitigating actions. Develop and implement internal controls to minimize compliance breaches. Conduct internal audits to ensure adherence to company policies and statutory requirements. 6. Shareholder Relations Act as the point of contact for shareholders and handle their queries and grievances. Ensure timely communication of corporate actions and financial performance to shareholders. Manage dividend distribution and other shareholder-related matters. 7. Liaison with Regulatory Authorities Act as the principal point of contact with Registrar of Companies (RoC), SEBI, Stock Exchanges, and other authorities. Ensure timely submission of regulatory filings and responses to notices/queries. Qualifications and Skills: Qualified Company Secretary (Member of ICSI – Institute of Company Secretaries of India) In-depth knowledge of the Companies Act, SEBI Guidelines, FEMA, and other relevant laws Strong analytical and problem-solving skills Excellent communication and interpersonal skills Proficiency in Microsoft Office and legal database tools Experience: Minimum 5–10 years of experience as a Company Secretary in a corporate environment (listed company experience preferred). Key Performance Indicators (KPIs): Timely and accurate submission of statutory filings Zero non-compliance with corporate laws and regulations Successful completion of Board meetings and AGMs as per schedule Effective handling of shareholder grievances Implementation of best corporate governance practices