292 Visitor Management Jobs - Page 6

Greet visitors and direct them to the right team or employee they wish to meet. Receive calls, and record messages for any employee. Direct inquiries to the right team or employee. Interested candidates can mail their updated cv on cv1@transasia.info or whatsapp on 8655477572.

Role & responsibilities Welcome visitors & direct them to the concerned person/department Answer, screen & route phone calls promptly Schedule appointments & meetings as required Assist visitors & clients with inquiries Coordinate with staff to ensure smooth daily operations Preferred candidate profile

Job Overview Service Engineer for Services is responsible for resolving support tickets adhering to agreed SLAs. He is technically strong in common Systems like Fire, Safety and Security solutions like CCTV, ACS offered by Bion. He is a part of AMC projects and capable of managing external contractors. Responsibilities and Duties Displays reasonable working knowledge of industry standards and practices, including product details and company services offered. Offers exemplary customer service, including maintaining customer relationships. Conducts PM activity as planned. Takes support from senior team members of AMC to clear any hurdle. Receives and resolves support tickets with SLAs. Receives and ensure completeness of all service reports. Maintains proper documents. Qualifications Diploma/BE/BTech (Electricals, Mech, CS) 1-3 years of experience in Security Systems Integration, CCTV Solution implementation, Visitor Management System, Parking Management System, Intrusion Detection, Video Surveillance, Access Control, Fire Detection, Public Addressable System, Other physical Security Surveillance systems. Specific skills Customer relationship management Customer Service Management Certification in from OEM like Honeywell, Tyco, Avigilon etc. on their systems and products will be added advantage. Language, Personality and Behavioral skills Excellent verbal communication, and the ability to convey information clearly and effectively. Good interpersonal skills and customer service oriented thinking. Problem-solving abilities. Trouble shooting skills with great inquisitees to learn new things. Good time management. Open to Frequent travels. Strong attention to details Confident, Proactive and willing to take on challenges. Good listening skills and able to direct individuals. Additional Training & Certifications (Preferred) Customer service Ticketing IT System Computer skills Should have working experience of using Microsoft Excel, Word and power point presentation. Should be well versed on using computers/ laptops. Any Ticketing system (Preferred) Performance Evaluation Performance of the job role and responsibility is evaluated on the following set Key Result Areas (KRA) SLA. Planned Maintenance Escalations Skills : - CCTV,IT Ticketing, CCTV Solution implementation, Visitor Management System, Parking Management System, Intrusion Detection, Video Surveillance, Access Control, Fire Detection, Public Addressable System, physical Security,Surveillance systems

Competencies Excellent communication skills. Strong customer service drive. Outstanding problem solving skills. Able to work flexible hours. Quick learner and ability to motivate self. Proven working experience as a guest relation Executive. Confidently able to present to clients. Hands-on experience in using visitor management software and MS office. Strong team player within a customer service team environment. Responsibilities of Front Office Executive The role of the FOE is to deliver an integrated experience, be a single point of contact at the re-ception, provider employee and guest service with bespoke support & have updated infor-mation of floors and events being hosted at specific sites. Visitor Management Provide a welcoming approach to all visitors, accommodating the visitors, identifying the host and facilitating collection. This includes logging in and out any client visitors and / or referring them to them to relevant Client host. Issue of entry passes and providing visitors with a clear and comfortable and understanding of the rules governing access to host or the building All staff will always be appropriately presented with standard uniform Regular Reconciliation of all Access cards and Badges issued to visitors/employee and Cli-ents. Precise information about building structure, emergency exit and daily client visits or events being hosted at site location. Manage the Front Office in most professional manner, directing and coaching staff to en-sure pleasant experience to all visitors/Clients. Having prior information of arriving clients/visitors and ensure all necessary arrangements are done as per requirement. Ensuring reconciliation of all Client/Employee badges issued on daily basis. Check cleanliness of lobby, lifts and public areas, lights and as well as front office staff in proper grooming and behavior. Ensure training of front office staff on VMS and GAP process and Policy. Guiding the Client Host Team to raise request on SEP/Safe tool for all Visits. Additional activities : New initiatives Managing site operations. Assisting WM/CE during crisis situation/BCP Sound like the job youre looking for Before you apply, its also worth knowing what we are looking for: Education and experience Graduate degree with relevant work experience. Very Good people skills and ability to interact with a wide range of client staff and demands; Proven ability to function effectively as part of a team Proven ability to initiate and follow through with improvement initiatives. What you can expect from us Youll join an entrepreneurial, inclusive culture. One where we succeed together across the desk and around the globe. Where like-minded people work naturally together to achieve great things. Keep your ambitions in sight and imagine where JLL can take you...

We are seeking an experienced Chief Administrative Officer (CAO) to oversee and manage daily administrative operations. As a key member of the top executive team, you will report directly to the CEO and play a critical role in our overall performance. If you possess exceptional organizational skills, a strategic mindset, and the ability to maintain order in a fast-paced environment, we would love to meet you. We are looking for someone who is highly efficient and a natural leader, capable of providing direction and guidance to the administrative team. Your primary objective will be to ensure the smooth functioning of our business in alignment with established policies and our long-term vision, contributing to our continued success. In summary, we are seeking a dynamic and experienced Chief Administrative Officer who can effectively manage daily operations, provide strategic direction, and ensure the successful execution of our organizational goals and vision. Responsibilities Provide input in business and strategic planning Set goals for departments and individual managers Collaborate with colleagues to implement policies and develop improvements Organize and coordinate inter- and intradepartmental operations Oversee resource allocation and budgeting Provide guidance to subordinate staff and evaluate performance Resolve issues that may arise in a timely manner Assume responsibility for timely reporting to senior management or regulatory agencies Assist in other tasks (e.g. fundraising) as assigned

Role & responsibilities Need to work on assigned base (Due/Grace/Lapse) in terms of calling & visits Develop product knowledge of the assigned base Customer calling & convincing clients to make premium payment from the assigned base For manual collection, deposition to be done within defined timelines BRE to call customers in Not Interested bucket and convince customer to pay premium. BRE to visit the Non contactable customers registered address in Due, Grace & Lapse buckets. BRE to gather new/alternate contact number for the customer and update in the report. Payment reminder call is to be made to the policy holder in Due, Grace and Lapse buckets The calling attempts will be subject to customer interaction and feedback and will directly impact the next call date Preferred candidate profile Life Insurance with 1 - 2 years experience

Core Skills & Competencies Communication: Clear verbal and written skills; professional phone etiquette. Customer Service: Friendly, patient, and customer-focused demeanor. Technical Proficiency: Comfortable with MS Office (Word, Excel, Outlook) and office phone systems. Organization: Strong multitasking, time-management, and record-keeping abilities. Attention to Detail: Accurate data entry and the ability to follow procedures precisely. Job Title: Receptionist Department: Administration Reports To: HR Position Overview The Receptionist serves as the first point of contact for visitors and callers, ensuring a welcoming and professional representation of the organization. This role balances front-desk duties with administrative support, handling inquiries, managing communications, and maintaining an organized reception area. Key Responsibilities Front-Desk Management Greet and assist visitors, directing them to the appropriate person or department. Maintain a neat, welcoming reception area. Answer, screen, and forward inbound calls; take accurate messages. Security & Access Control Issue visitor badges and maintain sign-in logs. Enforce building access policies and notify security of any concerns. Qualifications & Experience Education: High school diploma or equivalent; associates degree in business or related field preferred. Experience: Minimum 1 year in a receptionist, front-desk, or customer-service role. Working Conditions Full-time, MondaySaturday, 10:00 AM7:00 PM. Office environment with occasional need for overtime during special events. Preferred Attributes Professional appearance and confident public presence. Problem-solver who remains calm under pressure. Team-player willing to assist colleagues across departments. Contact Details :- Yesha Parekh (HR) 9512917163

Role & responsibilities Maintaining Fixed asset register in excel Maintaining physical document file for Fixed Assets Ensuring tagging of the fixed assets whereever possible Maintaining Import material register in excel Maintaining raw material register in excel Maintaining physical document file for Import Material and Local purchase Inventory In-Out Report: This report should contain the item wise inventory with quantity and value. Having columns computed on FIFO (First in First Out) basis Sales Report with COGS (Cost of Goods Sold) having columns: COGS here should match with COGS in above report Purchase Report with columns: “Total Cost should match with Purchase in above report” Verifying of invoice details for accounting point of view. Ensuring collection of all the required documents via follow-up. Maintaining physical file for all the account related documents. Banking follow up for Import related transaction Follow up for arranging director signature for import related documents Follow up for the amount receipt of sale invoices Submission of banking payment details to the management of fortnighyly basis. Detail of the advances paid to Vendor and follow-up to arrange proper documentation for ledger setlement. Follow up with the vendors where invoices are not displayed in GSTR2B Any other task directly related to accounting and allotted by M+V. Handling all Internal and External Audits in the company. Preparing Stock sheet at the end of month to know about the inventory evaluation. Liaising with bank i.e., bank reconciliation, calculation and preparation of GST Return and TDS Return. Maintaining Stock inventory, consumption, closing stock & Physical Stock checking and sort out variance. Support in maintaining the documents required to comply with government authorities like factories act in support with other departments. Induction of new joiners Administration of stationary, pantry, housekeeping Support contract and mayr payroll worker issues, overtime monitoring Attendance monitoring and visitor management Preferred candidate profile Approximately 3-5 years post qualification experience, working in the Financial Shared Services domain in a Manufacturing set up would be preferred. Expertise in General ledger accounting, Accounts Payable, Accounts receivable, Auditing, Group reporting and adept to tax compliances. IT knowledge in dealing with ERP systems. Other information: Employee will get company transportation from Vadodara. Ready to travel to halol 5 days a week working.

Essential Functions and Responsibilities: Ensure a smooth and seamless employee and guest experience by communicating warmly, clearly, and effectively with employees, guests, hosts, vendors, and others. Consistently provide professional, friendly, and welcoming interactions to all individuals. Answer and screen all incoming internal calls, handling inquiries appropriately. Redirect calls when necessary and take adequately detailed messages. Greet, assist, and direct visitors, vendors, and the general public with professionalism, courtesy, and respect. Manage visitor badges and maintain appropriate visitor records. Be actively visible in the reception area and accessible to customers via phone or walkie-talkie. Provide advance notice to the manager and customer for personal time off. Provide administrative support for personnel in administration, mail room, and copy/publication. Maintain guest registration logs through the electronic guest management system. Schedule, organize, and assist with event and meeting room reservations. Familiarize with all documents, manuals, and standard operating procedures to interact with guests and employees. Promptly and reliably assist with any changes or new information, ensuring customer satisfaction. Ensure a positive guest/group experience through personal interactions, functions, or other engagements. Flexibility to accommodate irregular and extended hours when needed. Assist with administrative responsibilities, including ordering supplies, inspecting conference rooms, and maintaining supply closets. Provide travel assistance (e.g., calling cabs, communicating arrival times). Demonstrate professionalism and pride in all aspects of duties and responsibilities. Adhere to all safety and security protocols. Review internal work order systems and report service requests to the building management team, liaising between tenants and landlords. Coordinate necessary corrective actions with property management personnel, AV techs, or third-party vendors. Serve as a liaison between clients and building vendors. Assist with event coordination, catering, and ad-hoc requests. Support Community Hosts to maintain consistent guest experiences. Key Competencies: Communication: Comfortable corresponding with executive-level clients and interacting with individuals at all levels. EQ (Emotional Intelligence): Demonstrate exceptional emotional intelligence and empathy. Organized: Detail-oriented, confident, self-starter with exceptional organizational skills. Proactive: Maintain a can-do mentality with the ability to act with minimal information. Character: Demonstrate integrity, accountability, self-awareness, and a strong work ethic. Showcase strong business acumen. Professional: Project an approachable and professional image in personal appearance, manner, and demeanor. Resilient: Ability to work under pressure and act in a calm, collected manner. Technology Proficiency: Ability to use Microsoft Suite and quickly adapt to proprietary tech tools. Customer-Centric: Focused on providing a top-notch, hospitality-driven experien

We are seeking a highly organized and communicative Executive - Customer Relations to play a pivotal role in maintaining strong client relationships and ensuring efficient information flow. This role involves meticulous report preparation, presentation support, vendor management, and providing exceptional service to all visitors and stakeholders. Roles and Responsibilities Reporting & Presentation Support: Prepare Daily reports, MIS (Monthly Management System), MMR (Monthly Management Report), and QBR (Quarterly Business Review) . Assist clients in collating and preparing presentations. Ensure timely submission of MMR before the 7th of each month for the previous month. Ensure Daily/Weekly reports are submitted to the client on time. Client & Visitor Management: Give property tours & listings . Take care of visitors to the office premises by receiving and guiding them properly. Send calendar invites to respective stakeholders for MMR, QBR, etc. Take MOM (Minutes of Meeting) during meetings. Vendor & Contract Management: Discuss and assist the Facility Manager on a monthly basis regarding the vendor performance matrix . Keep and revise existing contracts with different vendors. Liaise with vendors on contract renewal . Compare, evaluate, and recommend vendors. Skills Excellent communication skills both orally and in writing. Excellent interpersonal skills . Very good presentation skills . Ability to prioritize and plan effectively . Awareness of different media agendas. Should be very creative . Qualifications Proven experience in customer relations, administrative support, or a similar role.

As a Front Desk Executive at Hitachi India Pvt. Ltd., located in Delhi, India, you will be responsible for managing the front desk, handling visitor management, overseeing meeting room arrangements, managing facilities services at the Ground Floor, maintaining Management Information Systems (MIS), and allocating duty rosters for drivers. Hitachi India Pvt. Ltd. (HIL) is a company that markets and sells a diverse range of products and services including Information & Telecommunications Systems, Digital Solutions & Services, Infrastructure Systems, Industrial Systems such as Water, Oil & Gas supply and management, and Transportation and Urban Development Systems. With a focus on localization, Hitachi aims to contribute to creating a sustainable society in India and to support the country's economic growth. The ideal candidate for this position should be a graduate from any reputed college with 0-1 years of experience. The salary offered will be as per industry standards. If you are looking to kickstart your career in a dynamic environment where you can contribute to the growth of the company and develop your skills, this Front Desk Executive role at Hitachi India Pvt. Ltd. could be the perfect opportunity for you.,

The Assistant Director / Deputy Director of Security at Ashoka University is a key leadership role reporting to the Vice President of Operations. Based at the Ashoka University Campus in Sonipat, Haryana, this full-time position requires a minimum of 15-18 years of experience, including short commissioned service and 5 years of post-retirement experience. The Operations Team at Ashoka University is dedicated to efficiently managing and overseeing all campus infrastructure facilities and services, including security, dining facilities, transportation, housing accommodations, maintenance, repair operations, and horticulture services. The ultimate goal is to create a hygienic, safe, and well-maintained environment for the Ashoka community. As the Head of Security, you will be responsible for leading the day-to-day and long-term operations of the university's security vertical. Your role involves setting a strategic vision for all security-related aspects, ensuring the comprehensive security of students, visitors, staff, and employees, and safeguarding university property through proactive planning. Key responsibilities include overseeing security operations and technology, managing security management systems, conducting training on Standard Operating Procedures (SOPs), supervising incident reporting, and maintaining security records. Additionally, you will be required to engage with stakeholders, build relationships with local authorities, and maintain professionalism in all interactions. The ideal candidate should have served as a Short-Commissioned Officer in the Armed Forces with at least 5 years of post-retirement experience and a total of 15-18 years of experience. Strong communication skills in English and Hindi, computer literacy, experience in security policy implementation, compliance management, incident investigation, fire safety management, emergency preparedness, access control, CCTV operations, and leadership skills are essential for this role. If you are a self-motivated individual with a passion for security excellence and service quality, this challenging role at Ashoka University offers the opportunity to contribute to maintaining the university's iconic infrastructure and values.,

As an HR Admin at Lehry Industries located in Thiruvallur, your primary responsibilities will include coordinating the interview process for potential candidates. This involves scheduling interviews with the HR head, reporting manager, and Product Development Director. Upon receiving feedback from these stakeholders, you will coordinate with the HR head to finalize the hiring process. Once the candidate is selected, you will handle the offer process by sending the job offer via email and then sending a PDF documented job offer letter upon confirmation from the candidate. Subsequently, you will conduct background verification for the new employee and ensure all necessary documents are collected before the date of joining. Prior to the candidate's joining date, you will prepare the appointment letter and other required documents, obtaining necessary signatures from the HR head. Upon onboarding, you will conduct an orientation session, including a tour of the factory to familiarize the new hire with safety protocols and procedures. Furthermore, part of your role will involve managing contract workers, replacing vacant positions when necessary, and overseeing the entry and exit procedures for both employees and visitors. You will also be responsible for coordinating factory activities such as organizing fire safety drills, ensuring up-to-date certificates, maintaining plant equipment, and managing housekeeping supplies. Additionally, you will be in charge of administrative tasks such as updating attendance records, preparing lunch passes for employees, processing reimbursement expenses, and handling PF challan creation. Timely coordination with the HR head for various approvals and signatures will be essential to ensure smooth operations within the organization. Your role will also involve planning events and initiatives such as Ayudhya pooja gifts for employees, addressing employee grievances, and maintaining a well-organized and compliant workplace environment. By diligently following the onboarding checklist and ensuring adherence to safety protocols, you will contribute to a productive and efficient work environment at Lehry Industries. If you are looking for a dynamic HR Admin role in a manufacturing setting where attention to detail and proactive coordination are key, this position at Lehry Industries could be the right fit for you.,

Are you passionate about maintaining a secure environment Integrated Facility Management is looking for a dedicated Security Officer to join our team in Sarkhej, Ahmedabad. In this role, you'll be a key player in safeguarding our facility and ensuring the safety of our employees and visitors. As a Security Officer with Integrated Facility Management, you will be entrusted with vital responsibilities to uphold our high standards of security and service. Key Responsibilities Surveillance Monitoring: Actively monitor surveillance cameras and conduct regular patrols to ensure the security of the facility for Integrated Facility Management. Access Control: Manage and control access to the premises, ensuring only authorized personnel are permitted entry at Integrated Facility Management. Incident Response: Respond quickly and effectively to security incidents or emergencies, adhering to established protocols set by Integrated Facility Management. Report Writing: Prepare detailed incident reports, observations, and any irregularities for review by management at Integrated Facility Management. Safety Checks: Conduct routine safety inspections and compliance checks, ensuring adherence to safety regulations at Integrated Facility Management. Visitor Management: Greet, register, and verify visitors, ensuring compliance with security procedures at Integrated Facility Management. Emergency Procedures: Implement emergency response procedures in case of fire, theft, or other emergencies, ensuring a prompt and effective resolution for Integrated Facility Management. Collaboration: Work closely with local law enforcement and emergency services as needed, providing necessary support and information for Integrated Facility Management. Training: Assist in the training of new security staff on procedures and protocols to ensure a high standard of security management at Integrated Facility Management. Customer Service: Deliver exceptional customer service to clients and visitors, addressing any security-related concerns or inquiries at Integrated Facility Management. Requirements Experience: Previous experience as a Security Guard or in a similar security role is preferred but not mandatory for Integrated Facility Management. Skills: Strong observational and problem-solving skills essential for handling security situations effectively at Integrated Facility Management. Communication: Excellent communication skills to interact with staff, visitors, and emergency services at Integrated Facility Management. Alertness: Ability to stay alert and vigilant during shifts, including during night hours if required by Integrated Facility Management. Physical Fitness: Good physical fitness to handle the demands of security duties, including standing for long periods and responding to emergencies for Integrated Facility Management. Ethics: High level of integrity and professionalism, maintaining confidentiality and ethical standards at Integrated Facility Management. Flexibility: Willingness to work various shifts, including weekends and holidays as needed by Integrated Facility Management. Documentation: Capability to maintain accurate records and prepare detailed reports on security activities for Integrated Facility Management. Benefits Competitive Salary: Earn between 25,000 - 30,000 per month, plus performance-based incentives at Integrated Facility Management. Incentives: Attractive performance-based incentives recognizing your contributions and commitment to security at Integrated Facility Management. Career Growth: Opportunities for career advancement and professional development within Integrated Facility Management. Supportive Environment: Join a supportive team at Integrated Facility Management dedicated to maintaining a safe and secure work environment. Apply today to join Integrated Facility Management as a Security Officer and make a difference in ensuring a secure environment in Ahmedabad!,

As an Office Administrator, you will be responsible for overseeing operations within the office environment. Your role will involve welcoming visitors, coordinating meetings and appointments, and managing various administrative projects assigned by the company. The primary focus will be on ensuring the smooth functioning of the office and providing support to the team. The ideal candidate for this position will have excellent organizational skills, attention to detail, and the ability to multitask effectively. Strong communication skills are essential as you will be interacting with visitors, clients, and colleagues on a regular basis. Additionally, you should be proficient in office software applications and have a proactive approach to problem-solving. This is a dynamic role that requires flexibility and adaptability to meet the changing needs of the office environment. The successful candidate will thrive in a fast-paced setting and be able to prioritize tasks efficiently. If you are looking for a challenging opportunity to showcase your administrative skills, this role is perfect for you. Please note that this is an in-person position, and the work location will be within the company's office premises. If you are ready to take on the responsibilities of an Office Administrator and contribute to the success of the organization, we look forward to receiving your application.,

As a Senior Admin & Facilities Executive at our company in Noida, you will play a crucial role in overseeing the day-to-day administrative functions and facility operations. Your responsibilities will include managing vendors, supervising junior staff, ensuring smooth internal operations, and supporting compliance and procurement. We are looking for a proactive individual who is organized, reliable, and capable of taking full ownership of office administration. Your key responsibilities will involve managing and supervising all daily administrative and facility operations, liaising with internal departments and external vendors, monitoring inventory and office supplies, leading seating arrangements and workstation setups, handling travel bookings and logistics support, overseeing office cleanliness and security, coordinating with procurement, supporting front desk operations, and ensuring compliance filing and adherence to safety standards. To excel in this role, you should have at least 3 to 5 years of relevant experience in administration and facilities, possess strong knowledge of MS Excel and administrative record keeping, demonstrate the ability to manage vendors and service contracts effectively, exhibit excellent communication, organizational, and multitasking skills, have a problem-solving mindset with a proactive approach, and be familiar with Noida or surrounding regions. Additionally, you must be able to handle confidential information with discretion and have a strong sense of ownership and responsibility. This is a full-time position with benefits such as health insurance and Provident Fund, and the work schedule will be in the day shift with fixed hours. The work location is in person at our office in Noida. If you meet the qualifications and skills required for this role and are ready to take on the challenges of managing office administration and facility operations, we look forward to receiving your application.,

The job is based at the regional office HR, Malabar Gold and Diamonds showroom, M G Road, Ernakulam and is open for female candidates above 21 years of age. The required qualification for this position is any graduation. Freshers are also welcome to apply for this full-time job opportunity. Key responsibilities for this role include updating and maintaining visitor data in the Visitor Management system, handling telephone operations professionally by attending, making, and transferring calls, passing messages to the respective persons, coordinating seating arrangements in the reception/waiting room, assisting the HR team in sourcing, onboarding, and data management, and ensuring that all activities are carried out as per the Standard Operating Procedures of the company. The benefits offered for this position include food provision, health insurance, and Provident Fund. The work location is in person at the mentioned showroom.,

Role & responsibilities Daily Walk ins Management -Housekeeping Management ,Petty cash handling -Pantry & Cafeteria Management -Attending visitors -Vendor Management -Allocate office spaces according to needs -Conference /Meeting room booking -Travel arrangement -Event management -Courier Management Those who interested only can apply Interested call or Whatsapp - 9791323171. Work location - Begumpet , Hyderabad Preferred candidate profile Any degree with system knowledge is must , Attractive salary & other benefits.

Looking FEMALE candidate with below skills: Visitor Management & Hospitality Event Coordination & Support Facility Assistance & Operations CRM Handling & Data Management Employee Engagement Activities Professional Communication & Presentation

Key Responsibilities: Reception and Visitor Management: Greet and welcome visitors, clients, and employees in a professional and friendly manner. Register and sign in visitors, provide them with appropriate visitor badges, and ensure their comfort during their visit. Answer incoming telephone calls and transfer them to the appropriate employee or department. Respond to inquiries and provide information to visitors and callers. Administrative Support: Coordinate and schedule appointments, meetings, and conference room bookings. Manage and maintain the front desk area, ensuring it is clean, organized, and well-presented at all times. Receive and distribute incoming mail, packages, and deliveries. Maintain office supplies inventory and place orders when necessary. Communication and Coordination: Communicate with employees, clients, and visitors to ensure smooth operations and address any needs or concerns. Coordinate with various internal departments to relay messages, provide necessary information, and assist in resolving issues. Assist with travel arrangements, including booking flights, accommodations, and transportation for employees or clients. Record Keeping and Documentation: Maintain accurate records of incoming and outgoing visitors, calls, and messages. Update and manage electronic databases, contact lists, and directories. Generate and distribute reports, memos, and other documents as required. Safety and Security: Monitor and ensure the security of the front desk area by maintaining visitor logbooks, surveillance, and access control systems. Follow established security procedures, including issuing visitor badges and enforcing visitor policies. Handle emergency situations calmly and efficiently, such as evacuation procedures or contacting appropriate authorities. Customer Service: Provide exemplary customer service by addressing inquiries, resolving complaints, and ensuring visitors have a positive experience. Assist in coordinating and organizing special events or activities hosted by the organization.

As the Administrator at our organization, you will be responsible for overseeing various key functions to ensure the smooth operation of our office buildings and premises. Your primary responsibilities will include: Facility & Utility Management: You will be tasked with maintaining the upkeep of our office buildings, plant infrastructure, and common areas to ensure they are in optimal condition. Security Management: Your role will involve managing security operations, including access control, CCTV surveillance, gate pass systems, and emergency response protocols. You will collaborate with security agencies for deployment, training, and periodic audits to uphold safety standards. Housekeeping & Hygiene: Monitoring and managing housekeeping services across plant and office premises will be crucial in maintaining cleanliness and hygiene standards. Regular quality checks and adherence to SOPs will be necessary to ensure a conducive working environment. Canteen Management: Overseeing the daily operations of the staff canteen will be part of your duties, focusing on hygiene, food quality, cost control, and efficient service delivery. Managing vendor contracts and feedback mechanisms will be essential for continuous improvement. Transportation Management: You will be responsible for ensuring efficient transportation services for employees, managing pickup/drop schedules, vehicle availability, and maintenance. Optimizing routes and controlling related expenses will be key in providing seamless transport facilities. Uniform & Material Management: Managing the issuance, stockkeeping, and replenishment of staff uniforms and safety gear will be integral to your role. Coordinating with vendors for procurement and distribution as per shift and department requirements will ensure smooth operations. Biowaste Product Liquidation: Your responsibilities will include overseeing the collection, categorization, and disposal of biowaste products in compliance with company and environmental guidelines. Coordinating with vendors for timely pickup and maintaining proper documentation will be essential. Visitor Management: Maintaining a robust visitor management system, including gate passes, visitor escorts, and safety briefings, will be crucial. Keeping visitor records and ensuring adherence to site protocols will help uphold security standards. Vendor & Contract Management: Identifying, evaluating, and managing vendors for various services will be part of your role. From preparing scopes of work to finalizing contracts and monitoring service delivery, your oversight will be essential for effective vendor management. Cost Control & Budgeting: Your responsibilities will also include preparing the annual administrative budget and ensuring adherence to cost-saving measures. Tracking and controlling expenses across all admin functions while maintaining service quality will be a critical aspect of your role. Key Skills & Competencies required for this position include strong leadership and team management abilities, vendor negotiation expertise, knowledge of compliance and statutory requirements, crisis and emergency management skills, excellent communication, interpersonal skills, and proficiency in MS Office and facility management systems.,

You are looking to hire Security Guards for your warehouses. Your responsibilities will include monitoring entry and exit points of the premises, conducting regular patrolling of assigned areas, checking ID cards and maintaining visitor logs, reporting any unusual or suspicious activities, assisting in emergency situations like fire or medical emergencies, ensuring all security equipment is functioning properly, preventing unauthorized access, and handling security violations. This is a full-time job with day shift, night shift, and rotational shift schedules. The work location is in person at the warehouses.,

As a security guard, your role involves deterrence and prevention of criminal activities by maintaining a visible presence on the premises. Regular patrolling, both on foot and in vehicles, is crucial to identifying and addressing potential security breaches. Monitoring surveillance cameras, alarms, and other security systems is essential to detect any unusual activity or potential threats. Additionally, you will be responsible for controlling access to buildings and properties, verifying identifications, and ensuring that only authorized personnel enter. In terms of protection and safety, your duties include safeguarding buildings, equipment, and assets from theft, vandalism, and damage. You must be trained to respond efficiently to emergencies such as fires, medical incidents, and security breaches to ensure the safety of individuals and property. If you are trained in first aid, you may also need to provide assistance to those who are injured or require medical attention. Enforcing rules and regulations to maintain a safe and orderly environment is another key aspect of your role. Communication and reporting are vital components of your responsibilities. You will be required to maintain detailed logs of your activities and any incidents that occur, which will be valuable for security assessments. Effective communication with supervisors, management, and other relevant parties regarding security concerns and incidents is essential. Additionally, you will greet visitors, verify their identity, and provide directions or assistance when needed. As a security guard, you may also act as a liaison with public safety officials, such as the police or fire departments. In addition to the main responsibilities, you may be assigned some additional tasks such as light maintenance duties like checking locks and securing windows. Conflict resolution skills are also important as you may need to de-escalate conflicts and resolve minor disputes. Adherence to established security protocols and procedures is crucial in maintaining a secure environment. Collaborating with other security personnel and emergency responders as part of a team is also expected. This is a full-time, permanent position that offers benefits such as cell phone reimbursement and health insurance. The schedule includes day and morning shifts, with a yearly bonus provided. The preferred languages for this role are English and Hindi. The work location is in-person.,

You should have excellent computer proficiency, including MS Office, Excel, Photoshop, and other ERP software for data entry work. A good typing speed is required, along with proven experience in managing data entry tasks. Your skills in record management are essential, as you will be responsible for managing manual registers and software records. Time management, punctuality, and the ability to manage visitors and greet them are crucial for this role. You should also be capable of handling stock management entries for materials and stationery items. All software entry work, records in Excel, and manual registers will be under your supervision. As the first point of contact for receiving incoming and outgoing couriers, posts, and documents, you will need to maintain proper entries in the courier register and ensure timely entries of employees" IN-OUT and punching in the system. Additionally, you will be responsible for maintaining the filing system at the site, including hard copies and manual registers with proper entries in Excel. Qualifications: - Any Graduate Experience: - 0 to 5 years Location: - Salem, Tamil Nadu, India Job Type: - Full-time Education: - Bachelor's (Preferred) Experience: - Total work: 1 year (Preferred) Work Location: - In person,

Job Description: Front Office Executive (Receptionist) Location: Shell India Corporate Office, Chennai Payroll Employer: G4S Secure Solutions (India) Pvt. Ltd. About the Client Organization Our client is a leading global energy and petrochemical company headquartered in the Netherlands, with a strong and diverse presence across India. From fuel retail to electric vehicle infrastructure, and from lubricants to sustainable energy practices, Shell India is committed to innovation, environmental sustainability, and community development. Position Overview We are looking to hire a female Front Office Executive (Receptionist) to manage front-desk responsibilities at the prestigious Shell India Corporate Office in Chennai. This role is specifically reserved for candidates with a physical disability, in support of our commitment to inclusive hiring and equal opportunity employment. Job Location 200 Feet Radial Road, Ganesh Avenue, Rose Avenue, Pallikaranai, Chennai, Tamil Nadu 600100 Vacancy Details Designation: Front Office Executive (Receptionist) No. of Vacancies: 1 Duty Pattern: 8 hours/day, 26 days/month Shift Timing: 9:00 AM to 6:00 PM (Sunday fixed weekly off) Salary (Cash in Hand): 40,000/- per month Joining Date: Immediate Document Submission Deadline: Immediate Candidate Eligibility Criteria Gender & Age Requirements Gender: Female Age: 25 to 35 years Disability Inclusion Criteria The role is suitable for candidates with physical disabilities, provided: There is no impairment of vision, speech, or hearing There is full functionality of hands, as the role requires extensive computer and phone use Educational Qualifications Minimum Graduate in any stream from a recognized Indian institution Certifications in First Aid, Fire Safety, or Baggage Scanning are advantageous but not mandatory Experience Requirements 12 years of experience in administrative roles Prior experience in Front Office/Receptionist/FOE/FOC roles is preferred Should be familiar with basic corporate security protocols and SOPs Skills & Competencies Communication Fluent spoken English with a neutral accent is mandatory Ability to understand and communicate with U.S.-based clients and employees Proficiency in Tamil and Hindi will be considered an advantage Technical Skills Proficient in MS Office, especially Word, Excel, PowerPoint, Outlook Minimum typing speed of 3040 WPM Experience handling internal communications and visitor management systems Interpersonal & Organizational Skills Strong sense of professionalism, grooming, and etiquette Excellent time management and multitasking abilities Capable of maintaining confidentiality and composure in high-pressure situations Front Office Responsibilities Greet and receive guests, clients, and employees professionally and courteously Handle incoming calls, emails, and communication with clarity and warmth Manage meeting room bookings, front-desk cleanliness, and visitor logs Coordinate internal events, team meetings, and admin support tasks Maintain front-desk documentation, mail handling, and inter-department communication Support administrative and HR departments with filing and documentation Appearance & Professional Conduct Requirements To maintain the corporate environment and international client interface, the candidate is expected to: Wear neatly pressed uniforms, with no jewelry or visible religious symbols Keep hair tied in a black bun; avoid use of make-up or nail paints Maintain daily hygiene, including well-trimmed nails and polished shoes Uphold a smart, pleasant, and confident appearance consistently during duty hours Employee Benefits Working with G4S Secure Solutions for Shell India includes: Competitive Salary Package Family Medical Insurance PF, Gratuity, Leave Wages, and Bonus (as per G4S and client policies) Opportunities for upskilling and career development Inclusive workplace culture that values respect, dignity, and support Contact Details for Application Contact Person: Mr. Abhay Mulik Email: abhay.mulik@in.g4s.com WhatsApp: 9113627282 How to Apply If you meet the above eligibility and are looking to be a part of a reputed multinational corporate environment, we encourage you to apply at the earliest. If this opportunity isnt relevant to you, please feel free to refer it to someone who may benefit from it.