US Billing + Accounting

Job Summary:

We are seeking a detail-oriented and proactive Accounting Specialist with expertise in Accounts Receivable (AR), Billing, Financial Statement Preparation, Journal Entries, and client coordination. The ideal candidate will have hands-on experience with QuickBooks and a strong understanding of U.S. accounting principles. This role is critical in ensuring accurate invoicing, timely collections, and reliable financial reporting.

Key Responsibilities:

Billing:

• Create, review, and send invoices to clients.
• Follow up on client responses and manage WIP (Work-in-Progress) write-offs, transfers, and upcoming billing schedules.
• Interpret engagement letters to ensure accurate billing practices.
• Collaborate with professional staff and billers to ensure timely and precise invoicing.

Accounts Receivable (AR):

• Monitor unapplied cash and coordinate refunds.
• Allocate payments to correct invoices and conduct small balance reviews.
• Review and post credit card transactions.
• Communicate with Client Partners regarding outstanding AR.
• Send past-due invoices/statements and follow up directly with clients.
• Notify clients of overdue accounts and payment deadlines.
• Maintain AR tracking notes and collaborate with the collections team.
• Assist in generating billing, AR, and cash-related reports.

Financial Reporting & Journal Entries:

• Assist in the preparation of monthly, quarterly, and annual balance sheets and financial statements.
• Record and review journal entries for accuracy and compliance.
• Support month-end and year-end closing processes.

Client Coordination:

• Serve as a point of contact for client billing and AR inquiries.
• Ensure clear and professional communication with clients regarding financial matters.
• Coordinate with internal teams to resolve client issues efficiently.

Software & Tools:

• Proficient in QuickBooks for billing, AR, and financial reporting.
• Familiarity with Excel and other accounting software is a plus.

Qualifications:

• Bachelor’s degree in accounting, Finance, or related field.
• 3 + years of experience in AR, billing, and financial reporting.
• End to End US Accounting experience is mandatory
• Strong understanding of U.S. GAAP and accounting principles.
• Excellent communication and organizational skills.
• Ability to work independently and collaboratively in a fast-paced environment.