US Accounting

Job Summary:

We are seeking a detail-oriented and reliable Accounts Executive to support the day-to-day financial operations of our U.S.-based accounting functions. This role is responsible for handling transactional accounting activities including Accounts Payable (AP), Accounts Receivable (AR), and Bank & Credit Card transaction postings. The ideal candidate should have experience working with U.S. accounting principles, strong organizational skills, and a proactive mindset.

Key Responsibilities:

Accounts Payable (AP):

• Receive, verify, and process vendor invoices in accordance with company policies.
• Ensure timely payments to vendors via checks, ACH, or wire transfers.
• Reconcile AP aging reports and resolve any vendor discrepancies.
• Maintain vendor records and respond to vendor inquiries.

Accounts Receivable (AR):

• Generate and issue customer invoices as per billing schedules.
• Record incoming payments (checks, ACH, credit card, etc.) in the accounting system.
• Monitor AR aging and follow up with customers on overdue balances.
• Assist with customer account reconciliations and resolve discrepancies.

Payroll Transaction Posting:

• Record bi-weekly or monthly payroll journal entries based on payroll reports.
• Allocate payroll costs to appropriate departments/projects.
• Ensure payroll-related liabilities (taxes, benefits) are correctly recorded.
• Reconcile payroll clearing accounts.

Bank & Credit Card Transactions:

• Post daily bank transactions and credit card charges accurately in the system.
• Perform monthly bank and credit card reconciliations.
• Identify and investigate any discrepancies between bank feeds and general ledger entries.
• Ensure timely classification of transactions in compliance with accounting policies.

Additional Responsibilities:

• Assist with month-end and year-end closing activities.
• Support audits by providing necessary documentation.
• Maintain proper documentation and filing for all accounting transactions.
• Collaborate with internal departments and external vendors/customers to ensure smooth financial operations.

Qualifications & Skills:

• Bachelor’s degree in accounting, Finance, or related field.
• 2+ years of experience in U.S. accounting or outsourcing environment.
• Proficiency in QuickBooks, Xero, or other U.S. accounting software.
• Strong understanding of U.S. GAAP, AP/AR cycles, and bank reconciliations.
• Experience with Gusto, ADP, or similar payroll software is a plus.
• Excellent attention to detail, organizational, and communication skills.

Preferred Skills:

• Experience working with U.S.-based clients or in a shared services/outsourced accounting setup.
• Familiarity with tax implications and 1099 processes (a plus).
• Strong communication and analytical skills.
• High level of accuracy and attention to detail.
• Familiarity with tools like Bill.com, Expensify.

Job Types: Full-time, Permanent

Pay: ₹9,700.97 - ₹30,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person

Expected Start Date: 28/07/2025