223 Travel Desk Jobs - Page 7

- Domestic and International travel arrangements for employees - Vendor Co-ordination & Management - Maintain records of travel expenditures & assist with reimbursements - Provide 24/7 support to travelers for emergency changes/ assistance Required Candidate profile Experience in - Corporate Travel Desk role - Managing travel portals or booking tools (experience with Q2T systems is a plus) - visa requirements, travel insurance, and foreign exchange

1. JOB PURPOSE The role would be responsible for day-to-day functioning of Travel Desk for APG Mumbai Office. The candidate will be responsible for the overall Travel Function (International & Domestic) including Visas, Air, Rail and Road Travel, Hotel Bookings, Safety Coverage on ISOS / Anvil, Travel Insurance, Maintaining of MIS for Travel, coordinating with inbound Expat travelers and ensuring their safety and other requirements are well handles. Coordinating with Travel Agency for outbound travelers and to ensure timely support for all of their travel requirements. The role will report into Asst. Manager – Facility Management. This is a six-day week job (Monday to Saturday) 2. PRINCIPAL ACCOUNTABILITIES Accountabilities Major Activities Travel Desk Ensure all request are received from Travel Portal and processed immediately. Ensure proactive and positive support from vendor agency. Ensure job completion as per approved Work Instruction and improving work instruction whenever there are any changes to the work process. Maintain a list of Outbound and Inbound traveler’s and provide them required support. Sharing of updated list with stakeholders. Tracking of airport pick up, hotel booking and overall safety of Expat travelers to India. Sourcing of Accommodation close to office for long stay Expats. Ticket & Hotel Booking Air, Rail and Road ticket to be booked as required for travel. Keeping list of hotels which are HSSE approved and updating the same at regular intervals. Assistance with Hotel Bookings at various National / International locations. Maintain MIS for all ticket and hotel bookings. Ensuring Travel Insurance is provided to all outbound travellers. Visas To be point of contact for Visa requirements (agencies available for guidance). To keep updated on fortnightly basis the Visa Requirement folder on Travel Portal. Information to be sourced from Travel Agency. To understand if employee is travelling for Business or Work and provide the correct visa. To keep a track of visas provided and clear invoices on timely basis Other requirements like ISOS / Anvil Safety Coverage, MIS etc. Ensure that all travelers are covered under ISOS / Anvil for their safety. In case auto capture does not function then use of manual mode to be ensured. Keeping an update MIS and holding discussion with reporting manager atleast once a month. Tracking and Issue of Corporate Credit Card for all travelers who require this facility. Activation / Deactivation of Access Cards and checking and clearing payments. Checking, ratifying and processing weekly invoices and ensuring timely payments. 3. SKILLS AND KNOWLEDGE Educational Qualifications & other requirements Graduate with IATA certification Solution oriented – should be able to come with quick solutions for various travel related issues. Soft Spoken with clear conversation skills. Should be well versed in use of computer with knowledge of Word and Excel. Dynamic personality and go getter. Should be self-motivated and physically fit. Fluent in English, Marathi and Hindi This is a six day working week job hence candidate will have to work from office from Monday to Saturday every week. Relevant and total years of Experience Minimum 3-5 years of experience with a Travel Agency or handling of multiple travels for corporate.

Role & responsibilities Experience: 3-8 Years Job Title: Senior Executive Administration Employment Type: Full-Time Key Responsibilities: Facility & Space Management: Oversee day-to-day administration of a 28,000 sq. ft. office located in a Special Economic Zone (SEZ), ensuring smooth operations, upkeep, and adherence to SEZ regulations. People & Vendor Management: Manage support staff, security personnel, and service vendors. Ensure vendor performance and compliance with SLAs. Facilitate staff engagement and address escalations effectively. Client & Stakeholder Coordination: Act as a key administrative point of contact for internal teams, visiting clients, auditors, and business leaders. Maintain high service standards and professional conduct. SEZ Liaison: Handle SEZ documentation, statutory coordination, and compliance-related interactions with SEZ authorities and facility providers. Security & Access Control: Coordinate with security vendors, ensure access control integrity, and handle ID card issuance, parking management, and safety compliance. Housekeeping & Maintenance: Plan and monitor daily and deep-cleaning schedules. Possess good product knowledge of consumables and cleaning equipment. Coordinate air-conditioning maintenance schedules and vendor follow-ups. Guest House Management: Oversee operations, housekeeping, and guest coordination for corporate guest houses. Event & Asset Management: Support in planning and executing office events and celebrations. Maintain asset inventories and coordinate preventive maintenance. Administrative Operations: Handle courier, visitor reception, meeting room scheduling, and procurement of admin supplies. Key Skills & Requirements: 3–8years of administrative experience, preferably in SEZ locations or IT parks. Strong knowledge in: People and vendor management Housekeeping consumables and maintenance scheduling HVAC and air-conditioning vendor coordination Guest house operations and event handling Parking logistics and access card control Fluent in English – verbal and written communication is essential. High level of professionalism, work ethics, and integrity. Ability to work independently under minimal supervision, reporting to a remotely located manager. Proficient in Microsoft Office, Google Workspace, and facility management tools. Preferred Qualifications: Graduate degree in Business Administration / Facilities Management or equivalent. Certifications in facility management, soft services, or workplace safety are an added advantage.

Executive Assistant Job Description An Executive Assistant (EA) provides high-level administrative support to executives, often working directly with senior management, including CEOs, presidents, or other key decision-makers. The role requires excellent organizational, communication, and time-management skills. Key Responsibilities: 1. Administrative Support: Manage and maintain executive schedules, appointments, and meetings. Organize and prioritize tasks and projects for the executive team. Prepare and edit correspondence, presentations, and other documents. Handle confidential information with discretion and professionalism. 2. Communication Management: Act as a liaison between executives and internal/external stakeholders. Screen and direct phone calls, emails, and other communications. Draft and send responses on behalf of executives when necessary. 3. Meeting Coordination: Organize and schedule meetings, including travel arrangements, meeting logistics, and follow-up actions. Prepare agendas and materials for meetings. Take and distribute meeting minutes, ensuring timely follow-up on action items. 4. Project Management: Assist in managing and tracking the progress of various projects. Ensure deadlines are met and resources are allocated efficiently. 5. Travel and Event Management: Arrange complex travel itineraries, including transportation, lodging, and accommodations. Organize company events, conferences, and other corporate functions. 6. General Office Support: Coordinate office operations and procedures, ensuring efficiency and effectiveness. Maintain and organize files, records, and databases. Handle office supplies, inventory, and equipment maintenance. Skills and Qualifications: Proven experience as an Executive Assistant or in a similar administrative role. Strong organizational skills and the ability to prioritize tasks effectively. Excellent written and verbal communication skills. Proficient in office software such as Microsoft Office Suite, Google Workspace, and project management tools. High level of professionalism, discretion, and ability to manage confidential information. Strong problem-solving and critical-thinking skills. Ability to work under pressure and meet deadlines. Education and Experience: Bachelor’s degree preferred, but not required. Minimum of 3-5 years of experience in an executive support role or related field. Working Conditions: Full-time position. Some travel may be required for meetings or events. Occasional evening or weekend work may be necessary to accommodate executive schedules. This job description provides a comprehensive overview of the responsibilities and expectations for an Executive Assistant. However, specific tasks and duties may vary depending on the needs of the organization. 1. Administrative Support: Managing schedules and appointments. Organizing meetings and taking minutes. Handling correspondence (emails, calls, etc.). 2. Travel Arrangements: Booking flights, hotels, and transportation. Preparing travel itineraries. 3. Document Management: Preparing reports and presentations. Organizing files and documents. 4. Task Coordination: Assisting with personal tasks. Liaising with internal and external stakeholders. 5. Time Management: Prioritizing tasks effectively. Ensuring deadlines are met. Age between 25 years to 35 years Prior experience in administrative roles Min. 2 years is preferred. Professional demeanor and problem-solving ability. Excellent organizational and multitasking skills. Strong communication in Hindi & English (Verbal and written). Proficiency in MS Office (Word, Excel, PowerPoint). Attention to detail and confidentiality. Flexibility and adaptability. INTERESTED CANDIDATE CAL MS JOYOTI BANERJEE >>>>>8240884918.

Performing basic architectural/engineering calculations. Preparing specifications, reports and related data tables. Maintaining liaison with design and drafting groups. Preparing, reviewing, and approving drawings as required. Under the direction of the Supervising Architect, may perform technical assignments of moderate complexity within approved schedules and budgets. May coordinate technical and administrative activities with employees in other disciplines and other departments participating on an assigned project. May assist in the training and evaluation of assigned architectural and design/drafting personnel.

Manage a team operating at any location Plan, develop and implement a corporate travel policy Track and manage the overall travel policy Manage and supervise all travel arrangements Maintain trustworthy relationships with travel agencies and vendors Coordinate and support in negotiating contracts with travel service providers coordinate in Booking tickets and reconcile expenses Very good knowledge of Visa requirements for various countries, and can guide the travelers Manage credit card operations during employee travel transactions as applicable Ensure policy compliance in the day to day employee travel transactions Suggest improvement and innovation in travel programs Ensure savings thru cost effective routings while finalizing flight itineraries and on hotel bookings Align and support Business 100% while planning employee travels Management reporting through Monthly Dashboard and Data Analysis Oversee and manage all employee travel arrangements (air, lodgings, Visa, Travel Insurance, Taxi etc.) and operations Manage relationships with vendors Negotiate contracts or rates with hotels and Airlines Provide advice on travel documents, insurance, immigration regulations etc. to ensure safe travel of employees Manage Amex credit card programs and charges for hotel and flight bookings Ensure process and policy compliance in all aspects of travel transactions Drive continuous improvement of travel programs. Handle the team in balance manner and get the best out of the team Intensity/Commitment To Task Follows up on commitments self-motivated Responsive and accessible Maintains high accuracy level with timely completion of deliverables Good control on the entire process Align with Company strategies Problem Solving Identifies problems, evaluates several options and recommendations, and supports a solution Ability and willingness to come up with creative solutions for problems Ability to keep the organizational goals in mind while making decisions Judgment Develops accurate perception and understanding of others"™ positions, feelings, needs, values, and opinions Approach conflict and adversity in a professional and productive manner Manage professionally and ethically while dealing with emotional topics, irate individuals and demanding customers Makes well thought out decisions Motivating/Team Building Ability to get things done through team members by developing strong working relationships. Builds credibility and rapport with a variety of management styles and levels across the company. Instills commitment and enthusiasm for high levels of performance. Displays a positive attitude. Acts as a positive role model for others in the group. Persuader/Communications Expresses him/herself in an honest, positive, and up-beat manner. Listens well and is focused when others are speaking. Effectively communicates with appropriate individuals through all phases of a project or task. Proactivity/Planning Properly manages time, establishes priorities and effectively schedules work to meet deadlines. Anticipates obstacles and develops contingency plans. Eager, resourceful and takes initiative People Management/Development Effectively trains new employees. Assesses developmental needs of individuals and uses coaching techniques to affect these opportunities. Provides honest & timely feedback to employees. Motivates and empowers team and peers; encourages initiative, contribution and collaboration.

We are looking for a detail-oriented and efficient Visa Executive to manage and process visa applications for our clients.documentation, coordination with embassies/consulates, and a good understanding of international visa requirements.

Dear Candidate, iEnergizer is hiring fo r#GDS_Experts for the Travel_Process (Pilot Batch). Click Here To Apply https://wa.me/917678370584 Salary: Best in market/open to negotiate Location: Noida Number of vacancies: 20 Nos Interview mode: Virtual Responsibilities: 1. Handle consumer concerns via phone or email/chat. (IB) 2. Address the ticketing issuance and reissuance 3. PNR cancellation and creation. 4. Excellent Geographical knowledge of the Globe 5. Involuntary Reissuance/Voiding. Requirement: 1. Excellent fluency in spoken English. 2. GDS (Amadeus/Galileo/TP/Sabre, etc.) knowledge is a must. 3. Minimum 3 years of hands-on experience in PNR Creation, Issuance, Reissuance, Changes/Cancellation, and Rescheduling. Interested candidates can share their CV on this link or on the given WhatsApp number: https://bit.ly/poojabhardwaj Contact Person: Pooja Bhardwaj WhatsApp No.: #7678370584 . #Amadeus #Galileo #GDS #NoidaHiring #TravelProcess #iEnergizer #Jobs #Issuance #Reissuance #Ticketing #PNRcreation #Sabre

Process:Frontend) Experience - Graduate with 6 months of experience Shift: Rotational shift from 9am-10pm for girls and for boys 24*7 shift any 9 hours shift Any 1 week off Salary: 25000 CTC for Experience 20k to 21k only in hand salary Required Candidate profile Salary for freshers-22000 CTC 17k to 18k in hand only Location : Malad.

Role & responsibilities Manage daily office night shift operations and administrative tasks Maintenance of office infrastructure Maintenance of Firefighting systems - Fire Alarm, Smoke Detectors Responsible for two and four wheeler parking Handling Stationary & HK Materials with inventory MS Office working knowledge Ensure compliance with company policies and procedures Monitor office expenses and maintain financial records Coordinate office events, team activities, and corporate meetings Excellent communication skills Daily cab operations support To work closely with HR, IT, finance, operations and management Preferred candidate profile The ideal candidate should have prior experience in an administrative role. Willingness to work in the US shift (5:00 PM to 3:00 AM) is required. This is a 5-day work week position, with occasional Saturday work based on business needs.

Location - Kompally Greet and assist walk-in clients and visitors with professionalism and warmth. Handle incoming calls, emails, and messages; direct them appropriately. Maintain the front desk area, ensuring it is clean and organized. Required Candidate profile Min 2+yrs in front office experience mandatory Must have excellent communication skills female candidates preferred

Hiring Travel Blended Profile for Gurgaon Location Air Ticketing, Reservation, PNR creation, issuance, Refunds Any travel GDS-experienced can apply Upto 45k CTC Plus allowance+ Medical insurance Excellent communication skills Good GDS Knowledge Required Candidate profile 1 year GDS experienced can apply 5 days Working Both Side Cab Facility Call or WhatsApp Aakanksha- 7042523201 Rajiya - 9354352748

Responsibilities: * Manage travel requests & itineraries * Book flights, hotels & visas * Provide exceptional customer service * Coordinate corporate trips * Ensure timely ticket delivery

Role & responsibilities Handle Travel Bookings and Visa Formalities Manage travel arrangements for staff, including booking flights, accommodation, and transportation. Assist employees and manage visa application processes, ensuring all necessary documents are submitted on time. Keep track of travel schedules and ensure compliance with company travel policies. Data Entry for Invoice Information Accurately input invoice data into the system, ensuring all entries are complete and error-free. Maintain organized records of invoices for easy retrieval and reference. Work closely with the finance team to ensure timely and precise invoice processing. Updating Budgets Regularly update and maintain departmental budgets based on approved changes or new entries. Ensure budget alignment with project requirements and highlight any variances to the teams concerned. Checking Invoices for Accuracy Verify that all invoices are accurate, match the associated purchase orders, and comply with company policies. Ensure timely resolution of discrepancies by coordinating with vendors and internal departments. Assist in Reimbursements for Projects for In-House Crew Members Facilitate and process reimbursements for project-related expenses incurred by in-house crew members. Ensure compliance with the company's reimbursement policies and maintain appropriate documentation. Address queries related to reimbursement promptly and professionally. Updating Lieu Days and Correcting Attendance in RG (Resource Guru) Manage and update records of lieu days for employees as per company policy. Regularly audit and correct attendance data in the RG system to ensure accuracy. Collaborate with the HR department to address any discrepancies in attendance or leave records. Accurately update travel and leave plans for engineers in the Resource Guru system. Ensure the schedule is current and reflects real-time changes in travel and leave plans. Coordinate with project managers and engineers to gather accurate information and ensure resource availability aligns with project timelines. Preferred candidate profile A qualification in business/economy/finance/HR or any other related area. Minimum of 2 years of working experience in the related field. Excellent client management and relationship skills. Excellent organisational, communication, interpersonal and project management skills. Ability to contribute and multitask in a high-performance and fast-paced environment. High attention to detail. Negotiation skill. Expert proficiency in the Microsoft Office suite. A good understanding of mass media and communication (preferably in the broadcasting industry)

Dear Candidate, iEnergizer is hiring fo r#GDS_Experts for the Travel_Process (Pilot Batch). Salary: Best in market/open to negotiate Location: Noida Number of vacancies: 20 Nos Interview mode: Virtual Responsiblities: 1. Handle consumer concerns via phone or email/chat. (IB) 2. Address the ticketing issuance and reissuance 3. PNR cancellation and creation. 4. Excellent Geographical knowledge of the Globe 5. Involuntary Reissuance/Voiding. Requirement: 1. Excellent fluency in spoken English. 2. GDS (Amadeus/Galileo/TP/Sabre, etc.) knowledge is a must. 3. Minimum 3 years of hands-on experience in PNR Creation, Issuance, Reissuance, Changes/Cancellation, and Rescheduling. Interested candidates can share their CV on this link or on the given WhatsApp number: https://bit.ly/Akankshasharma Contact Person: Akanksha Sharma WhatsApp No.: #9560883080 . . #Amadeus #Galileo #GDS #NoidaHiring #TravelProcess #iEnergizer #Jobs #Issuance #Reissuance #Ticketing #PNRcreation #Sabre

Ticket booking Cab, Bus, Train, Flight (Domestic and International), Hotel bookings within and outside India Maintaining records of travel bookings, MIS, following the travel policy guidelines while executing the travel booking requests Billing reconciliation of account statements, bills checking and submission to accounts for payments. Follow-ups internal and external agencies Customer /clients visit arrangements , Event arrangements Should be able to provide assistance to the team as and when required interms of prep of excel files, word documents. Printing tasks, office up keep, filing, data management etc. Knowledge /Skills/Competencies/Aptitude Working knowledge of MS Office, Outlook, etc. Verbal Communication, writing basic email correspondence Cooperative, coordinator, good attitude, accommodative,

Admin Executive Travel Desk Location: KGiSL- GSS, Saravanampatti, Coimbatore Experience: 1 to 3 Years Job Type: Full-Time Key Responsibilities: Manage domestic and international travel bookings Coordinate with travel vendors and hotels Handle visa processing and travel documentation Maintain travel records and expense reports Support admin activities like courier, stationery, and facility coordination Manage and reconcile corporate travel cards (e.g., Amex) Who Can Apply: 1 to 3 years of experience in Travel Desk/Admin roles Good communication and coordination skills Knowledge of MS Office and travel portals Any graduate with relevant experience

General Skills Required 1. Understanding of the travel industry 2. Good written and oral communication skills - Speak clearly and persuasively in positive or negative situations; gets clarification; respond to queries 3. Maintain record of communication with guests, vendors. 4. Good negotiation skills 5. Time management 6. Business acumen - understand implication of decisions, changes, learn about market and competition. 7. Good computer and social media skills Operations Role Requirement 1. Synthesise diverse information, understand itineraries, trip plans and prepare schedule of activities 2. Regular updating of schedules and activity chart. 3. Follow up with hotels / cab agencies etc to ensure timely deliveries (reconfirming hotel bookings, pick up timings etc) 4. Friendly follow up with guests for payments 5. Update the guests regarding the trip activities and plans 6. Coordinate with hotels / vendors for B2B rates (negotiate ), bookings 7. Maintain/update records of payments (guests, vendors, external). 8. Follow up with vendors for invoices , refunds and reconciling the records. 9. Maintain the database of vendors / rates etc. This is a role that requires commitment and engagement. The timings would depend on various trips happening at one point of time and hence the Operations executive will have to available based on trip/ customer requirements. Perks & Benefits Be able to travel as part of groups

Greet and welcome guests. Answer questions and address complaints. Answer all incoming calls and redirect them or keep messages. Taking care of Travel & Hotel bookings. Keep updated records and files. Monitor office expenses and costs. Required Candidate profile Only Female. Excellent Communication skills must. Smart & Presentable. Immediate joiner preferred.

Our client a global consulting and technology firm has grown to over 13,000 professionals across 35+ locations. It specializes in combining domain expertise with data analytics and digital solutions to drive commercial success. With a strong presence in life sciences, healthcare, and tech, the firm helps clients optimize operations, refine strategy, and improve decision-making. Its proprietary platforms and AI-driven toolsunnamed hereare known for delivering measurable business outcomes and long-term value. Role : Admin Assistant Experience : 1-2 years Hiring Mode : Contract / Contract To Hire Duration : 12 months Location : Pune/Gurgaon/Noida (WFO) ROLES & RESPONSIBILITIES Manage and maintain principals' and managers' schedules. Travel arrangements, such as booking flights, cars, and boarding and lodging reservations. Real-time scheduling support by booking appointments and preventing conflicts. Handling office tasks Expense Filing Coordinating with Inter-Office requirements (India and global) Time Entry management for Principals and Managers Team dine-in/dine-out arrangements. Meeting room reservations Any internal/external conference/meeting arrangements at hotels/another venue COMMUNICATION Communicates effectively with superiors, peers, and subordinates. QUALIFICATION & EXPERIENCE Diploma in BusinessAdministrationn or any discipline. Basic schooling froma convent or ICSE schools preferred Candidates with a foundational education from a convent or IB/ICSE-affiliated schools will be preferred. At least 1-2 years of administrative experience. Computer literate (Microsoft Word, Excel and PowerPoint). Possess pleasant disposition and mannerism. Good spoken and written English. Able to work independently withminimal supervision. Willing to join in 15 working days. Early joiners and candidates willing to work in a contract-to-hire mode need only apply.

Role & responsibilities The Travel and Corporate Card Support Administrator will provide support for the Corporate Shared Services team as it relates to triage of central intake tools and activities to ensure requests and inquiries are addressed appropriately. This includes administration of both the Travel Support mailbox and Corporate Card tickets (Service Now) to support the entire enterprise, including activities. Preferred candidate profile 3 to 5 years of professional work experience Ability to resolve traveler-facing, and corporate card-facing issues independently by effectively interacting with internal business partners, providing clear communications, and a positive experience. Bachelor's degree or equivalent strongly preferred

Job Title: Executive- Travel Job Location: Bangalore / Vadodara Shift Timings: 5:30 PM to 2:30 AM IST (US Shift) https://www.linkedin.com/showcase/collaberagtc/ https://collabera.com/globaltalentcenter/ https://www.collabera.com/ https://www.youtube.com/@CollaberaGTC/videos https://instagram.com/collaberagtc?igshid=ZWQyN2ExYTkwZQ== Collabera, a leader in staffing Industry, is looking for Executive- Travel . Our employees work in fast paced, high energy work environment driven by our unique work culture that embraces competitiveness, passion and work hard-play hard approach to the fullest. Our clientele comprises of many Fortunes 100/500 organisations across various industry domains. This is an amazing opportunity for someone having the hunger to succeed and work with a reputed staffing firm. He/she is expected to verify and validate each document as per the clients compliances and raise findings if he/she finds any document to be missing or incomplete resulting in non-compliance. Applicant is expected to work within tight timelines and ensure 100% accuracy and compliance. Job Role involves: Cost and compliance optimization: Optimizing the cost of travel and providing TME policy governance. Negotiating with vendors (online/offline) and finding cost-effective flight/hotel/cab options. Finding cost-effective alternatives to the bookings made by employees to generate more savings. Doing market analysis/research to validate if quotations are reliable as compared to other vendors. Finding vendors who can offer better services at a lesser cost than the current vendors. Keeping a track of automated booking notifications to crosscheck its compliance with the policy guidelines. Operations and responsiveness: Providing end-to-end travel management with adherence to prescribed Turn Around Time (TAT) set under Service Level Agreements (SLAs). Managing credit card authorizations and payments to the vendors/ hotels. Collect all mandatory travel documents from travelers after the travel is completed and ensure that it is reviewed and presented to management for approval. Maintaining agreement or contract of new vendors and keeping a record of the same. Keep the business travelers updated about any changes with respect to travel or any expected change in timings or additional budget as applicable on a case-to-case basis. Quality of work: Managing the satisfactory level of quality in service delivery and management reporting. Submit monthly reconciled credit card statements to the finance department. Managing and updating the travel database through excel reports. Ensuring the safety and comfort of the business travelers. The job role requires: Knowledge of corporate travel management Excellent written and verbal communication skills Post-Graduation/Graduation from any stream. Proficiency with MS Office Attention to detail. Organization/Coordination skills Being proactive, managing and prioritizing multiple tasks simultaneously Negotiation skills Brownie Points if: Knowledge of GDS systems like Amadeus, Sabre, etc. Knowledge of the US travel industry Diploma/Degree in travel/tourism domain Training of IATA Ticketing & Fare Construction

Position Summary: The Facility Executive will ensure seamless daily facility and administrative operations in our Pune office. This hands-on role covers everything from employee support and vendor management to compliance and event coordination, requiring a multitasker who thrives in a dynamic environment. Key Roles & Responsibilities: Facility & Office Coordination Act as the primary point of contact with Smart works for facility needs and issues. Oversee daily office upkeep and infrastructure functionality. Assist employees with seating, maintenance, and facility escalations. Administration & Employee Support Manage onboarding logistics including access cards, welcome kits, Gruve T-shirts, elevator app access, and parking assignments. Maintain petty cash and track company credit card and admin expenses weekly. Update and manage company gift allocations and distributions. Travel Desk & Logistics Support domestic travel and cab bookings in collaboration with Admin Lead. Keep travel records and coordinate with vendors. Client Visits & Events Manage client visit arrangements, conference rooms, and hospitality. Plan and execute internal events, offsites, and celebrations end-to-end. Compliance & Security Assist with ISO 27001 compliance for facilities and admin operations. Manage access control systems, biometric devices, CCTV, and security portals. Vendor & Procurement Management Onboard and track vendor performance and payments. Manage office stationery, printing, corporate gifting, and branding materials. Maintain asset inventories and lifecycle records. Helpdesk & Ticketing Oversee admin helpdesk and facility ticketing systems. Ensure timely resolution of employee requests. Employee Offboarding (Admin) Handle admin clearance during exits, including asset recovery and access disabling. Maintain offboarding checklists and report to Admin Lead. Operational Tracking Maintain trackers for expenses, credit card usage, consumables, and assets. Ensure documentation complies with audit and internal controls. Basic Qualifications: Bachelor’s degree in business administration or equivalent. 2–5 years in facility or administrative roles, preferably in a managed office environment. Strong interpersonal and coordination skills. Proficiency with Microsoft Office (Excel, Word, Outlook). Experience with vendor management, petty cash handling, and office support systems. Preferred Qualifications: Self-motivated and detail oriented. Excellent organizational and time management skills. Effective problem solver who can juggle multiple priorities

Role & responsibilities Knowledge of ticketing - train/ flight / bus, Good experience preferred. Passport - managing appointments, scheduling, document verification, police clearance certificates. Visa - visa posting, knowledge of visa checklists. Attestation - certificate verification and attestations, knowledge of other country rules and regulations. Packages- expertise in handling tour packages, itinerary preparation, managing vendors. inbound and outbound package experience preferred. Strong Interpersonal skills Strong English communication skills both oral and written are mandatory Strong analytical, problem solving skills Good knowledge of travel and tourism industry Location : THRISSUR,COCHIN,CALICUT,TRIVANDRUM,MUMBAI,BANGALORE,HYDERABAD,CHENNAI

Job Title: Executive- Travel Job Location: Bangalore / Vadodara Shift Timings: 5:30 PM to 2:30 AM IST (US Shift) https://www.linkedin.com/showcase/collaberagtc/ https://collabera.com/globaltalentcenter/ https://www.collabera.com/ https://www.youtube.com/@CollaberaGTC/videos https://instagram.com/collaberagtc?igshid=ZWQyN2ExYTkwZQ== Collabera, a leader in staffing Industry, is looking for Executive- Travel . Our employees work in fast paced, high energy work environment driven by our unique work culture that embraces competitiveness, passion and work hard-play hard approach to the fullest. Our clientele comprises of many Fortunes 100/500 organisations across various industry domains. This is an amazing opportunity for someone having the hunger to succeed and work with a reputed staffing firm. He/she is expected to verify and validate each document as per the clients compliances and raise findings if he/she finds any document to be missing or incomplete resulting in non-compliance. Applicant is expected to work within tight timelines and ensure 100% accuracy and compliance. Job Role involves: Cost and compliance optimization: Optimizing the cost of travel and providing TME policy governance. Negotiating with vendors (online/offline) and finding cost-effective flight/hotel/cab options. Finding cost-effective alternatives to the bookings made by employees to generate more savings. Doing market analysis/research to validate if quotations are reliable as compared to other vendors. Finding vendors who can offer better services at a lesser cost than the current vendors. Keeping a track of automated booking notifications to crosscheck its compliance with the policy guidelines. Operations and responsiveness: Providing end-to-end travel management with adherence to prescribed Turn Around Time (TAT) set under Service Level Agreements (SLAs). Managing credit card authorizations and payments to the vendors/ hotels. Collect all mandatory travel documents from travelers after the travel is completed and ensure that it is reviewed and presented to management for approval. Maintaining agreement or contract of new vendors and keeping a record of the same. Keep the business travelers updated about any changes with respect to travel or any expected change in timings or additional budget as applicable on a case-to-case basis. Quality of work: Managing the satisfactory level of quality in service delivery and management reporting. Submit monthly reconciled credit card statements to the finance department. Managing and updating the travel database through excel reports. Ensuring the safety and comfort of the business travelers. The job role requires: Knowledge of corporate travel management Excellent written and verbal communication skills Post-Graduation/Graduation from any stream. Proficiency with MS Office Attention to detail. Organization/Coordination skills Being proactive, managing and prioritizing multiple tasks simultaneously Negotiation skills Brownie Points if: Knowledge of GDS systems like Amadeus, Sabre, etc. Knowledge of the US travel industry Diploma/Degree in travel/tourism domain Training of IATA Ticketing & Fare Construction Role & responsibilities Preferred candidate profile