Tender documentation Executive

Roles and Responsibilities :

Tender Executive

DAY BY DAY RESPONSIBILITIE

• Assist in the preparation of tenders and standardized tender templates and documentation
• Oversee the compilation and, when necessary, the drafting of high-quality proposals, bids, and tender answers to ensure that tenders and bids are handled professionally, quickly, and compliantly
• Maintain a list of eligible vendors, particularly for upcoming bids and CSR activities
• Compilation of varied input to create a more competitive bid document
• Monitoring deadlines
• Checking on evaluation and contract negotiation
• Ongoing communication with the User Department regarding Tender criteria and status
• Communicate with vendors as needed during the tender process, such as non-disclosure agreements, confirmation of interest, authorization etc
• Assemble and maintain internal Procurement documents about the tendering process, including tracking management approval for tendering and contracting actions
• Maintain tender files and arranges for archiving following the completion of the tender
• Prepare status reports and projected timelines for tenders regularly, as needed
• To coordinate to receive the products from production team and managing those to dispatch to the exact location mentioned in the purchase orders.
• Responsible to maintain the received purchase order list and submission of BG.
• Coordinate and communicate with Financial Services for making payments to the vendors regarding the purchase of tender demo samples or the products purchasing for CSR activities
• To manage and marshal the efforts of all relevant departments relating to tendering/bidding activities and contract review
• To coordinate, prepare, and assemble bid submission materials with tendering/bidding activities, tender questionnaires, pre-qualifications and also post bid clarifications
• Examine incoming tenders and make a list of the tender deadline, project start and end dates, tender submission instructions/requirements, and manner of submission
• To gather tender information and references from a variety of sources, including online search engines, industry, and market intelligence data, and so on, to prepare and submit the tender
• To ensure that tender submission due dates are strictly adhered to, including the checking, binding, packing, and preparation of outgoing submissions
• To complete other tasks given time to time
• To coordinate and receive the demo machine, inspect the product and inform to the vendor
• Examine the demo sample and dispatch the product to the respective vendor by preparing the checklist

Job Type: Full-time

Pay: ₹15,000.00 - ₹25,000.00 per month

Benefits:

• Provident Fund

Schedule:

• Day shift

Work Location: In person