Technical Assistant

Role & responsibilities

• Support Technical Superintendents by maintaining / updating vessel certification and documentation system.
• Follow up on Class and Flag Status of each vessel and arrange Surveys/ Services in consultation with Technical Superintendent.• Monitor and maintain ship certificates on shared drive + ERP (ShipNet). Monitor ERP and inform ships for jobs coming due and overdue weekly basis. Those becoming due to be planned for renewal in consultation with Tech Supt as required. All efforts shouldbe made to prevent none jobs go to overdue.• Monitor ERP weekly basis for jobs that requires review by Tech Supt• Follow up on repairs/services as arranged by the Superintendent in consultation with vessel purchaser.• Assist with compilation of docking reports as provided by the Superintendent.• On occasion follow up with purchasing requirements as arranged by the Superintendent liaising with the Purchasing Department• Provide remote assistance to the vessels and Superintendents as required vessels do not have Internet access or when Superintendent is travelling.• Assist the Superintendent with Management Reports.• Filing of certificates, and Engine related weekly and monthly reports and documentation as received from the vessels/various other parties – moving to electronic filing and SHIPNET.• Review weekly basis Due and Overdue jobs in PMS and caution vessel to complete PMS timely and avoid vessel going overdue• Send out certificates/documents to the vessel – write official letters/follow up on response from the vessel• Send out vessel class survey status and review no condition of class or expiry of any certificate• Arrange and follow up on Travel Requirements for the Technical Superintendents.• Update and provide Class survey status as required by Marine / Technical Superintendent.• Arrange and coordinate for storage and retrieval of ship document and Manuals from / to warehouse.• Documentation control receipt, dispatch and disperse mails / invoices to the ship and within the fleet personal.• Maintain contact and communicate with owners as/ if required in matters related to vessel documentation.• Monitor and coordinate the LO and grease analysis reports for the fleet (Collection / Logistical arrangements / receipt and transmission of reports)• Monitor monthly consumption of main lubricants such as Main Engine Cylinder Oil and System oil and for generators sump oil• Follow up on SOPEP/SMPEP and other Ship Specific Manuals (Class approval / Connecting to vessel)• Attend Technical Department meetings, record minutes and distribute as required.• Monitor monthly and maintain data for calculation of fuel consumption for CII and IMO DCS• All Fuel Oil and Lub Oil samples must be dispatched from ship using LGA and must be ensured reaches to lab in time for testing and reports available for review by Tech Supt• Critical spare parts to follow for each vessel to ensure minimum ROB is always maintained• Monitor Technical Defect that are open and assist Tech Supt for closure

Preferred candidate profile

• Diploma / Degree holder in related field/discipline
• Self-motivated individual with a minimum 3-year experience in Ship Management industries is a MUST
• Jr Engineers working on tankers can be considered.
• Possess initiative and able to multi-task
• Tech Savvy, adaptable to working with ERP
  

Advantages:

• Strong organizational & time-management skills and ability to multi-task.
• Analytical and problem-solving skills.
• Proficiency in Microsoft applications