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Team Co-ordinator

Team Co-ordinator

APM Terminals

5 - 10 years

2 - 4 Lacs

pune bengaluru

Posted:5 days ago| Platform:

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Skills Required

administration operational excellence expense management time management manager technology data analytics management ms office team coordinator logistics

Work Mode

Work from Office

Job Type

Full Time

Job Description

In this role, you will be the backbone of seamless operations, ensuring smooth administrative workflows and efficient expense management. Your expertise will help streamline travel coordination, vendor interactions, and employee support, enabling teams to focus on their core priorities.
You ll take ownership of critical behind-the-scenes tasks from managing invoices and travel logistics to maintaining organizational resources and coordinating workplace essentials. With a keen eye for detail and a proactive approach, you ll solve challenges before they arise and keep day-to-day operations running effortlessly. This role is perfect for someone who thrives in a dynamic environment, enjoys problem-solving, and takes pride in delivering organized, high-quality support. If you re passionate about efficiency, collaboration, and making an impact through operational excellence, this opportunity is for you. What Ill be doing your accountabilities / responsibilities?

Expense management incl invoice handling and travel expense settlement
Travel booking and visa handling
Managing the calendar of the Two LT that you will be supporting.
Maintain tasks e.g., org charts, subscriptions, SharePoint sites
Point of contact for administrative questions and requests
Venue booking for meetings/offsites
Order of gifts/flowers
Update of distribution lists
On and off boarding of employees within the teams

Qualifications & Requirements

Experience: 5+ years as an Executive Assistant or in a similar administrative role.
Skills: Strong organizational, communication, and time-management abilities.
Technical: Proficient in Microsoft Office (Outlook, Excel, PowerPoint) and expense/travel tools (e.g.,Concur).
Detail-Oriented: High accuracy in handling expenses, invoices, and confidential data.
Adaptable: Ability to prioritize tasks and solve problems efficiently.

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Team Co-ordinator