The Team Assistant has primary responsibility for all support, finance, accounting, reporting, compliance and administrative functions relating to the Mumbai Representative Office. This position will also be responsible for liaising with and escalating any issues to the Director, Marketing & Regional Business Management, Asia-Pacific.

Overview of activities

Maintenance and upkeep of the Mumbai Representative Office
Supporting all finance related matters of the Mumbai Representative Office under guideline outlined by the department and TD Bank
Supporting all compliance matters of the Mumbai Representative Office under guideline outlined by the department and TD Bank
Oversee the technology and administrative issues relating to the Mumbai Representative Office

Financial

Provide general finance / accounting or related operational support as assigned.
Support to submit all Tax related documents and other regulatory filings in time.
Liaise with auditors and Finance team to finalize the annual accounts within the prescribed timelines.
Ensure accounts payable, vendor invoices are paid / managed on a timely basis. Keep appropriate accounting records for all such transactions.

Compliance

Ensure relevant regulatory reporting is managed accurately and within timelines.
Ensure any compliance related matters with RBI or other regulatory bodies are managed or escalated where required.

Administration

Primary responsibility of maintenance and upkeep of all facilities in the Mumbai Representative Office.
Process reimbursement claims, expense reports, reconciliation and appropriate follow-up.
Other administrative routine or sundry duties as required (maintain files, correspondence, employee leave records, phone coverage for department, technology / IT set up / issues resolution)

Compiling memos, letters, presentations and reports as an when required

Formatting output as directed and verifying accuracy of output to source documents.

Liaising with both internal and external clients in order to track all relevant information.
Tracking and ensuring renewals of all subscriptions, travel insurance, health insurance, etc.

Following policies and procedures outlined by the department and TD Bank

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Team Assistant (1-year contract)

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Team Assistant

Mumbai

Experience: Not specified

INR 2 - 7 Lacs

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