Supervisor - Admin & Travel desk

Job Description Position: Supervisor- Admin & Travel Desk Experience: 4+ years of experience in administrative or management support roles. Academic Requirement: Bachelors degree in Business Administration or a related field (preferred but not mandatory). Compensation: As per market standards Hiring Manager: Balasaheb Hajare Location: Pune Probation: 6 months Skills: Excellent organizational and multitasking abilities Strong communication and interpersonal skills Knowledge of travel booking systems and platforms Familiarity with visa processes, international travel regulations, and insurance requirements Problem-solving skills and ability to work under pressure Proficiency in MS Office (Excel, Word, Outlook) Attention to detail and cost-awareness Others: Experience of working in Automotive or Travel Management Organization would be preferred. Job Overview: The Supervisor- Admin & Travel Desk will provide administrative and organizational support to ensure the efficient functioning of management operations. This role requires excellent coordination, communication, and multitasking skills to support leadership in achieving organizational goals. Job Roles & Responsibilities: Travel Management: Arrange domestic and international travel (flights, hotels, visas, cabs, ferry, trains, etc.) Coordinate visa processes, insurance, roaming, foreign exchange, and other travel essentials Ensure cost-effective travel booking aligned with company policies Administrative Support: Assist with day-to-day administrative tasks related to travel and logistics Support employee onboarding and offboarding travel arrangements Document Management: Prepare and maintain travel-related documents such as itineraries, invitation letters, visa applications, covering letters, etc. Maintain digital and physical records of bookings, approvals, invoices, and reimbursements Coordination and Communication: Act as a liaison between internal departments and external travel agencies or vendors Provide timely travel updates and communicate changes or emergencies clearly Event Planning and Logistics: Assist in organizing corporate events, meetings, and conferences, including venue booking and travel arrangements for participants Process Improvement: Recommend and implement improvements in travel processes, vendor engagement, and cost control Ensure adherence to travel policies and standard operating procedures MIS: Maintain accurate databases of travel activities and generate reports on travel spend, frequency, and vendor performance This position is ideal for individuals who thrive in a fast-paced environment and have a passion for supporting management in achieving strategic goals. CT AUTOMOTIVE INDIA