Sr. Executive - Commercial (P2P)

Vibrant Energy is a portfolio company of Macquarie Asset Managements Green Investment Group (MAM-GIG) with a mission to lead the decarbonization initiatives for corporate renewable energy customers and help them to attain a more sustainable, resilient, and low-cost energy future. Vibrant is operating and delivering c. 2GW of renewable energy solutions for corporates. https:\/\/www.vibrantenergy.in

Role Overview

You ll handle end-to-end vendor invoice lifecycle verifying, matching, entering, and managing invoices as per the contractual framework agreed upon, identify & resolve discrepancies, and maintain strong process controls.

Key Responsibilities

Invoice Verification & ProcessingReceive, review, validate, and process vendor invoices in compliance with purchase orders, contracts, and internal policiesCheck all required approvals are in place before processingEnter invoices into ERP\/accounting systems accurately and promptlyInvoice Matching & ReconciliationPerform PO-to-invoice and GRN matchingInvestigate and resolve variancesReconcile vendor statements and balance open itemsEnsure all outstanding invoices are clearedVendor Liaison & Discrepancy ResolutionCommunicate with vendors on invoice queries, missing documentation, and payment issuesEscalate and resolve billing discrepancies and fraudulent claimsMaintain audit trailPayment Scheduling & ExecutionMonitor payment schedules and ensure timely execution per commercial termsCoordinate with Treasury\/Finance to prioritize and balance cash outflowsReporting & AnalyticsPrepare regular AP reports: aging analysis, unmatched invoices, and invoice volumeTrack KPIs such as TAT, accuracy, and exceptionsProcess Improvement & AutomationIdentify manual steps and suggest automation (e-invoicing, OCR, workflow tools)Drive initiatives to reduce cycle time, cut errors, and improve controlsCompliance & AuditsEnsure adherence to internal policies, tax requirements, retention, and governance standardsSupport monthly\/year-end close and audit processesQualifications & SkillsBachelor s degree in commerce \/ business administration or similar field3 7 years in accounts payable, invoice processing, finance operations, or shared servicesHands-on experience with ERP (preferably SAP HANA), AP\/invoice systems, and MS ExcelCore Competencies:Detail-oriented with strong data entry accuracyEffective communication with vendors and internal teamsProblem-solving skills for fast discrepancy resolutionFamiliarity with AP and P2P workflowsPreferred:Awareness of tax practices (WHT, TDS, GST)Experience improving process efficiency (e.g., ERP implementation)Work Context & EnvironmentTypically positioned within P2P or Commercial Operations.May involve occasional visits to vendors and project sites.Ideal Candidate ProfileA commercial-minded AP specialist who ensures accuracy and speed in vendor invoice operations.You bring strong communication and vendor interface skills, process optimization capabilities, and a hands-on approach to AP automation and controls.",