Assistant Manager - Accounts Payable

The person will be responsible for managing and processing all accounts payable transactions in a timely and accurate manner. This role involves handling invoices, ensuring compliance with company policies, maintaining vendor relationships, and contributing to the overall financial health of the organization. The ideal candidate will have strong attention to detail, excellent organizational skills, and a thorough understanding of accounts payable processes.

Key Responsibilities:

Invoice Processing:

• Review, verify, and process incoming invoices for payment.
• Ensure invoices are properly coded and matched with purchase orders or contracts
• Resolve discrepancies and issues with vendors or internal departments

Payment Management:

• Prepare and execute payment runs, including checks, electronic transfers, and ACH payments
• Maintain accurate records of payments and reconciliations

Vendor Management:

• Develop and maintain positive relationships with vendors and suppliers
• Respond to vendor inquiries regarding payment status and issues

Compliance and Documentation:

• Ensure compliance with company policies, procedures, and accounting standards
• Maintain organized and accurate records for auditing purposes

Reconciliation and Reporting:

• Reconcile accounts payable transactions and resolve discrepancies
• Assist in month-end and year-end closing processes
• Prepare reports related to accounts payable as required by management

Administrative Support:

• Provide support for financial audits and internal controls
• Assist with other accounting and finance tasks as needed

Qualifications & Experience:

Education:

Experience:

Skills:

• Strong knowledge of accounts payable processes and accounting principles
• Proficiency in accounting software and Microsoft Office Suite (Excel, Word)
• Excellent communication and interpersonal skills.
• Strong organizational and time-management abilities.
• High level of accuracy and attention to detail.

Preferred Qualifications:

• Experience with [Tally or ERP systems, e.g., SAP, Oracle].
• Certification such as Certified Accounts Payable Professional (CAPP) is a plus.