Specialist - Fixed Assets and Projects

Job Description

Key Accountabilities 1. Asset & Project Accounting Oversight Oversee the complete lifecycle of fixed assets, from acquisition and capitalization to retirement and disposal, ensuring data accuracy and process integrity. Facilitate the seamless transition of projects into capital assets, working closely with project teams and finance partners to ensure timely capitalization aligned with accounting standards and internal policies. Monitor and manage construction-in-progress (CIP) accounts, ensuring accurate and timely movements to fixed asset registers. Ensure proper asset tagging, classification, and depreciation setup as per organizational standards. 2. Reporting, Reconciliation & Analysis Prepare and deliver comprehensive reports on capital expenditures (CapEx), asset additions, disposals, and depreciation for use in financial reporting, audits, and management review. Conduct regular reconciliations between the fixed asset sub-ledger, general ledger, and physical inventory to ensure consistency and identify discrepancies. Investigate, analyze, and resolve variances or anomalies in asset records, coordinating with relevant departments to ensure data accuracy and completeness. Contribute to monthly and year-end closing activities by providing timely and accurate asset-related data. 3. Compliance & Audit Readiness Support the implementation and maintenance of effective internal controls around fixed asset processes to safeguard organizational resources. Ensure compliance with applicable accounting frameworks (e.g., IFRS, GAAP) and internal financial policies. Assist in the preparation and coordination of documentation for internal and external audits, including asset listings, depreciation schedules, and policy adherence evidence. Identify and address risks or gaps in asset accounting processes that may impact financial accuracy or audit outcomes. 4. Process Improvement & Automation Continuously evaluate existing fixed asset and project accounting processes to identify inefficiencies, control weaknesses, and improvement opportunities. Collaborate with cross-functional teams to develop and implement process enhancements, including automation of reporting, reconciliations, and data entry. Promote standardization of asset accounting procedures and ensure alignment with industry best practices and technological capabilities. Key Performance Metrics Operational Efficiency Asset Capitalization Timeliness (%): Measures the promptness in recording assets upon completion or acquisition. Project Closure Efficiency: Assesses the accuracy and speed of transitioning projects into fixed assets. Team SLA Adherence (%): Tracks compliance with defined service-level agreements for asset accounting tasks. Financial Accuracy & Control Depreciation Accuracy Rate (%): Measures the correctness of depreciation calculations and postings. Reconciliation & Compliance Reconciliation Accuracy and Timeliness (%): Evaluates the precision and promptness of reconciliations between ledgers and asset records. Compliance & Audit Score: Reflects audit outcomes and adherence to internal controls and policy requirements. Process Improvement & Innovation Number of Improvement/Automation Initiatives Implemented: Tracks the volume and impact of process enhancements initiated or supported by the role. Qualifications & Skills Bachelor s degree in Accounting, Finance, or a related field; a combination of equivalent education and relevant experience will also be considered. Professional accounting certification is advantageous and valued. Proven understanding of fixed asset and project accounting principles, including depreciation, capitalization, and impairment rules. Strong communication skills with the ability to convey financial concepts clearly to non-finance stakeholders. Proficient in Microsoft Office tools Experience with ERP systems such as PeopleSoft, Oracle, or Essbase is preferred. Familiarity with internal financial policies, and the ability to interpret and apply them effectively to asset management practices. Other Requirements Willingness to work flexible hours or multiple shifts, depending on business needs and organizational policies. High attention to detail, with a proactive and solution-oriented mindset. Ability to work independently and collaboratively within a cross-functional team environment. Experience - Over 5 years of progressively responsible experience in accounting and finance roles.