Short Term Creditors Assistant

Job Description We are looking for a detail-oriented and proactive Short Term Creditors Assistant to support our Accounts Payable (OPEX) function. The ideal candidate will be responsible for managing supplier communications, processing invoices, preparing payment packs, and ensuring financial compliance with internal and statutory guidelines. Key Responsibilities: Attend to queries and file actioned emails in the centralized mailbox. Capture 2535 monthly OPEX invoices for South Africa and 10–20 for Namibia. Reconcile supplier statements with Tourplan system. Save all invoices and supporting documents in designated folders. Request approvals for unbudgeted or unusually high expenses (CEO & Head of Finance). Prepare and share weekly payment estimates (Wednesdays by 12 PM). Load and track CFC payments; coordinate with banks for releases. Post to appropriate General Ledger accounts with support from the OPEX team. Maintain invoice tracker for recharges between SA and Namibia. Update credit card trackers (4 cards, 15–20 invoices each per month). Process payments within agreed supplier terms (10–15 suppliers). Provide commentary on any delayed supplier payments before month-end. Ensure payment compliance with internal policy and tax regulations. Share Proof of Payments and remittances with suppliers. Escalate issues or discrepancies to the Head of Finance