Job Title
Sr. Manager Fire & Safety
Department
Fire & Life Safety
Position reports to
Head- Mall
External Interface
(Enlist external agencies/authorities that you are required to deal with while discharging your duty)
- ISO Certifying body
- Third party Agencies (outsourced agencies)
- Retailers.
- Liaison with local government authority
- Vendors for the purpose of AMC
- External/Third Party Fire & Safety Auditors
Minimum Qualification
(i.e. education, training etc.)
- BE/ BTech/Dip. in mechanical or Electrical or Fire from a reputed institute. Or
- Any graduate with Diploma /Advance Diploma in Industrial Safety/ Post Graduate diploma in Fire Safety Management or Station officer or Sub officer course from NFSC, Nagpur or IFE UK/ IND equivalent.
- Lead Auditor course-:ISO 45001, NFPA certifications, NEBOSH IGC preferred.
Minimum Experience
10-12
years of experience in retail/real estate industry with exposure in Safety, Fire & Safety.
Special Skills/Attributes
(required for performing the job effectively)
- Good communication skill
- Good in preparation of PPT and excel.
- Knowledge of Fire & Safety systems.
- Knowledge of statutory legislations pertaining to safety & NBC 2016 norms.
- Disaster Management techniques & training.
- Training & mock drills.
- Testing of all types of safety systems.
Overall Purpose/Objective
Of the job
Assist the Mall Head in establishing systems, processes, and procedures for providing a safe and secure environment at the mall for ensuring adherence to define Fire and safety guidelines for all operation. Responsible for safeguarding the mall from all fire and other safety related threats and ensure preparedness for any emergency.
Key Responsibilities
(List major responsibilities, that you have, to achieve the key objectives)
Operations/Property Management
- Responsible to take active leadership in managing and upholding the Fire and Safety in the Mall.
- Responsible for overseeing and managing Mall Fire & Safety functions as follows: -
- Fire Prevention Plan
- Fire Hazards Elimination
- Fire & Safety Systems inspection, testing and maintenance
- Fire Emergency Plan
- Ensure that the mall Fire & Safety systems comply with local fire safety codes and regulations and corresponding Government permits & certificates are secured.
- Ensure that mall FIRE & SAFETY performance complies with the required Corporate Policy, standards, and procedures.
- Plan and implement FIRE & SAFETY systems inspection, testing and maintenance.
- Ensuring that Fire and Safety training and drills are effectively implemented.
Fire Safety Management
- Plan, organize, lead and control FIRE & SAFETY program and initiatives
- Secure all the corresponding permits and certification from local Authorities.
- Complete and submit the required FIRE & SAFETY report.
- Ensure smooth coordination and operation of all activities.
Fire Prevention Plan
- To establish and implement fire prevention plan to maintain high level of fire safety awareness in mall.
- To establish Fire Safety training program for staff.
- To ensure that required safety training is implemented.
Fire Hazards Elimination
- To establish fire safety inspection programs to eliminate, minimize and control potential sources of fire or fire hazards.
- To keep and update Fire Hazard Assessment Records.
- To monitor fire escape routes for any obstruction and shall report any violations in writing.
FIRE & SAFETY Systems inspection, testing and maintenance
- Conduct the FIRE & SAFETY System inspection, testing and maintenance (ITM) program that comply with the requirements of FIRE & SAFETY Manual, conform to equipment manufacturer’s instruction, and the requirements of local Fire Authority.
- Ensure that complete inventory and documentation of FIRE & SAFETY System and components are available and updated.
- To establish and update the Master ITM Plan outlining the over-all ITM activities, frequency and schedule. Implement them accordingly.
- Ensure that FIRE & SAFETY system impairment procedures are executed effectively.
Fire Emergency Plan
- To establish plan for response and communication in the event of fire emergency.
- To establish training plan for Emergency Response Team (ERT) to fight incipient fires.
- Establish Emergency evacuation procedures and set program to conduct fire drills.
- Establish procedure to account for all staff in the Assembly Area after emergency evacuation has been completed.
- Arrange for the Fire Authority to participate in training and fire drills.
- Maintaining records of all training, fire drill tests and recommendations for improvements.
Daily briefing and reporting
- Ensure timely preparation of various reports (incident/ observation report, daily, weekly, monthly, quarterly, half yearly and annual reports including checklists, etc.) for the functional operations.
- Receive daily reports from outsourced agency staff on last day’s operations (daily report, incident reports, kiosks report, key highlights, issues, etc.,) and discuss the same with the Chief Security Officer in case of any requirement.
- Supervise the operations of the fire team - sending of mass SMS, collation of various reports.
- Conduct surprise checks and audits of premises retailers to ensure the presence of fire safety and spreads the fire awareness by providing training to all the internal and outsourced staff.
- Ensure maintenance of all documents pertaining to functional operations in proper order (records, various reports, audit results, etc.)
Trainings/ Drills
- Prepare training schedule for the various training programs at the Mall and ensure delivery adherence (by ensuring timely communication, plan logistics, coordinating with outsourced agencies for delivery, if required, etc.).
- Conduct various Fire & safety drills (evacuation, fire, etc.) for the various special teams formed (Emergency Response Team, Fire Team, etc.) to enhance the preparedness of the Mall towards any exigency.
- Conduct special trainings for retailers, employees, outsourced staff, etc., to educate on basic fire safety aspects and awareness of safety procedures in case of any emergency
Inspection and Audit
- Provide assistance to the scheduled internal and external audits by preparing schedules, ensuring all documentation is in place and liaison with the internal and external auditors.
- Assist the General Manager Mall in reviewing the audit reports on the functional operations to identify areas of non-compliance and prepare action steps to address the same.
Financial Responsibilities
- Provide inputs to the GM Mall & Chief Engineer for preparing the budget (both operational expenditure and capital expenditure requirements) for own area of operation.
- Verify the invoices raised by the agencies before forwarding the same to finance and accounts department and ensure payment within defined timelines.
- Ensure proper documentation of all expenses incurred and follow the guidelines provided by the Finance & Accounts function to ensure compliance.
Other General Responsibilities
- Conduct inspections to check that FIRE & SAFETY standards are maintained during renovation.
- Maintain good relationship with Authorities.
- Endeavors to promote goodwill and create a pleasant atmosphere amongst fellow workers/officers
- Abides to rules, regulations and policies of the mall.
- Perform other tasks as assigned by the mall head.
- Be the first point of contact in any exigency situation and take immediate and appropriate action to address any major fire-related issue.
- Responsible for making suitable safety arrangements in case of any events/ promotions/ marketing initiative as informed by the Operations Head.
- Ensure availability and use of stipulated safety equipment and protective gear for all mall personnel, file indents for the same, as required.
- Ensure and supervise ERT team for proper audit issues closer follow up.
- Follow up with the engineering team to complete the pending work and rectify the fire safety related work.
