Senior Purchase Executive - Medical Device

Job Description

We are looking for a proactive and detail-oriented Senior Purchase Executive with experience in handling the procurement process for second-hand medical devices. The ideal candidate will play a key role in managing purchase orders, vendor coordination, logistics queries, and ensuring smooth documentation and data flow across departments. A background in Biomedical Engineering is essential for understanding technical product requirements and specifications. Key Responsibilities: Process and follow up on all purchase orders. Mail purchase orders to vendors and confirm acknowledgments. Liaise with vendors regarding payments, delivery timelines, and documentation. Coordinate with DI (Delivery In charge) and Zonal Managers for equipment delivery, field updates, and issue resolution. Ensure timely follow-up on invoices for items already dispatched to the field. Handle Service GRN (Goods Receipt Note) entries and validations. Receive original invoices and ensure prompt dispatch to the accounts department. Manage the courier of spare parts and documents to and from the warehouse. Address and resolve queries raised by the logistics team or related to equipment movement. Assist in clearing discrepancies between field operations and documentation. Maintain accurate data on spare part movements, invoice tracking, and purchase records. Ensure systematic documentation of all procurement and logistics-related activities. Review and process purchase requests raised by internal departments. Raise and track purchase orders accordingly. Educational & Technical Qualifications: Bachelors degree in Biomedical Engineering (mandatory) Knowledge of second-hand medical device procurement, parts compatibility, and functional evaluation is a plus Familiarity with procurement software and tools (ERP systems preferred) Skills Required: Excellent coordination and communication skills Strong documentation and data management abilities Understanding of medical equipment components and specifications Ability to multitask and manage timelines efficiently Proficient in MS Office (especially Excel) and email correspondence