Senior Payroll Specialist (In House) - US and India

Position Summary

The role involves managing end-to-end payroll operations across India, the US, and the UK, ensuring compliance with local statutory regulations and tax laws. Key responsibilities include processing monthly and semi-monthly payrolls, handling benefits administration, managing payroll audits, and coordinating with HR, Finance, and third-party vendors. The position requires expertise in platforms like SAP, ADP, and Darwinbox, along with strong analytical skills and proficiency in Excel. The ideal candidate will have over six years of experience in multi-country payroll, a solid understanding of labor laws, and the ability to lead process improvements in a fast-paced, confidential, and multinational environment.

Key Responsibilities:

India Payroll:

• Process end-to-end monthly payroll including new joiners, exits, leaves, bonuses, and reimbursements.
  
• Ensure compliance with EPF, ESI, PT, LWF, and other local statutory laws.
  
• Manage payroll inputs, validations, reconciliations, and audits.
  
• Generate and file Form 16, Form 24Q, and coordinate with Finance for TDS payment.
  
• Handle full and final settlements and related tax calculations.
  
• Maintain employee data in HRMS(Darwin Box and SAP) and coordinate with the HR & Finance team.
  

US/UK Payroll:

• Oversee semi-monthly/bi-weekly payroll processing in compliance with federal and state tax regulations (e.g., FICA, FUTA, SUTA).
  
• Work with third-party payroll vendors (e.g., ADP, Paychex).
  
• Administer benefits including 401(k), HSA, insurance, and PTO accruals.
  
• Ensure compliance with IRS guidelines and year-end reporting (W-2, W-4).
  
• Handle multi-state payroll complexities and audits.
  

General Responsibilities:

• Maintain accurate payroll records and audit trails across all countries.
  
• Reconcile payroll reports with accounting entries and general ledger.
  
• Coordinate with external auditors and respond to audit requirements.
  
• Lead process improvements and automation initiatives.
  
• Provide support for employee payroll queries across geographies.
  
• Monitor and implement legislative updates and ensure payroll compliance.

Preferred candidate profile

• Bachelors degree in HR, or a related field.
  
• 6+ years of progressive experience in multi-country payroll, including India, US, and UK.
  

• Strong knowledge of Darwinbox, etc.

• Proficient in Excel (VLOOKUP, Pivot tables, etc.).
  
• Excellent understanding of statutory compliances and labor laws in respective geographies.
  
• Strong communication, analytical, and interpersonal skills.
  
• Ability to work in a fast-paced, confidential, and deadline-driven environment.
  
• Experience working in a shared services or multinational environment