Senior Executive – Administration

About us:

Enhancor is a customer service firm specializing in outsourced accounting, regulatory compliance, information technology, and financial services for real estate and property management companies based in the U.S. With offices in New York and Pune, Enhancor provides 24/7, around-the-clock resources for its clients. The Enhancor team has experience interfacing with some of the largest property managers in the world, providing services to multi-family operators, including those with more than $7 billion in real estate assets.

Summary:

We are looking for an experienced Senior Executive – Administration to join our team. He/she will perform a variety of administrative tasks, including stocks of snacks & stationery, bookings, vendor management i.e., cab and other office work.

For this position, he/she should be able to use their organizing skills to manage office space and time, as he will collaborate with clients and colleagues in a fast-paced environment. He/she should also have excellent verbal and written communication skills.

Duties & Responsibilities:

Flexibility to work in US shift is essential.

·      Handle requests and queries appropriately.

·      Efficient fleet management.

·      Monitor office supplies and research advantageous deals or suppliers.

·      Helping HR team in arrangement of events inside/outside of office premises along with gifts.

·      Maintain various agreements, documents, forms, and formats as per pre-defined formats.

·      Providing support to other departments and managers.

·      Ensure that quality and cost control is maintained in all departments.

·      Ensure clean office environment.

·      Check deadlines on incoming requests and put preliminary work in play.

·      Routinely re-order department supplies.

·      Office supplies are made available to the employees as per the guidelines.

·      Maintain cleanliness of office premise and equipment.

·      Ensure that amenities are provided for staff working on night shifts and after office hours as per company policy.

·      Cross checking office store and keep inventory and stock of the snacks, stationary etc.

·      Maintenance of Office equipment is done as per schedule; contracts are reviewed and renewed as required.

·      Arrange amenities as needed.

·      Facilitate travel schedules and make travel arrangements for the employees by coordinating with travel agents and employees.

Qualifications & Skills:

·      Proven work experience as a senior administrative executive, or administrative executive.

·      Relevant experience should be in between 2-4 years.

·      In-depth understanding of office management and daily operations.

·      Hands-on experience with MS Office.

·      Working knowledge of office equipment, like printers and fax machines.

·      Excellent verbal and written communication skills.

·      Strong organizing and time-management skills.

·      Must be Graduated and if any additional qualification as an Administration executive or assistant will be a plus.