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For Employers

Senior Associate

Indian Institute for Human Settlements (IIHS)

4 - 9 years

2 - 6 Lacs

bengaluru

Posted:1 day ago| Platform:

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Skills Required

erp data management project management billing scheduling research associate internship operations monitoring logistics

Work Mode

Work from Office

Job Type

Full Time

Job Description

Activities and Tasks

Responsibilities would include, but not be limited to, the following:

Academic administration:

Managing administrative processes for postgraduate programmes, including electives and dissertation terms, in collaboration with students and faculty;
Managing day-to-day academic operations, including management, coordination with faculty, students and IIHS teams; data management; managing multiple calendars for academic classes, curricular and extracurricular activities, and IIHS events, ensuring timely updates and effective communication of any changes;
Providing logistical support for field visits, labs, guest lectures, and workshops, as required for the academic programmes;
Coordinating extracurricular activities and alumni engagement in collaboration with University teams;
Liaising with the University placement/ internship cell to support student career development;
Documentation, reporting, and maintaining internal records:
- Student records and progress tracking;
- Faculty data;
- Curriculum tracking and feedback collection;
- Rankings and accreditation data;
- Reports/ documentation of University events/meetings and any other documents for functioning and quality compliance;
Coordinating with University teams to effectively manage academic infrastructure and people resources;
Assisting in institutional branding initiatives including website updates, newsletters, marketing/ academic collaterals;
Overseeing programme budgets; routine financial matters including vendor management; basic book-keeping functions, which may involve billing, creating purchase requests, responding to invoices and cash receipt and payment processes on the ERP;
Liaising between the Programme Office, other IIHS teams (e.g., Career development Communications), and external partners; assisting with timely submission of materials to central teams (communications, HR, IT, etc.).

Teaching/ Research support:

Assisting in the preparation of teaching materials, including readings, presentations, handouts, and assignments;
Supporting classroom and course coordination: scheduling, logistics, communication with students, and on-ground facilitation;
Helping to organise and run tutorials, field-based sessions, or lab activities, under the guidance of faculty;
Assisting in monitoring and reviewing student submissions, grading, and providing structured feedback;
Assisting in developing research outputs such as reports, case studies, policy briefs, or academic papers;
Assisting in preparing research/ practice proposals, grant applications, and ethics approvals;
Maintaining and updating bibliographic databases, research records, and course repositories;
Contributing to the design and documentation of new courses or knowledge products

Institutional:

Providing support to other IIHS activities, including academics, research, training, practice, operations and others;
Participating in all activities of Institution-building at IIHS; carrying out tasks as assigned by IIHS; and travelling on IIHS work within or outside the country as needed.

Structure and Reporting

The senior associate will be an External Consultant coordinating with the Associate Academic Programme Director for respective Postgraduate Programmes at IIHS and will be required to collaborate effectively with a diverse group of internal teams and external individuals/organizations, and students.

Person Specification

The ideal candidate should have:

A Master s degree in Environmental/ Sustainability Science, Climate Change , Planning, Development Studies, Public Policy, or a related field, with 4+ years of relevant experience; candidates with a Bachelor s degree and 7-8 years of relevant experience may also be considered;
A background and interest in climate science, mitigation, adaptation, and resilience-building action, climate governance, policy, and finance are an added advantage;
Experience in academic operations: student/ faculty administration, event coordination, and institutional compliance (rankings, accreditation, etc.) in a higher education institution is desirable;
Strong interpersonal skills and the ability to work effectively with students, faculty, and administrative staff;
Experience and proficiency in project management including the ability to plan, track, and follow through on tasks and timelines across multiple stakeholders, basic financial management, and data management;
Prior experience in supporting communication and outreach activities, including preparing materials and coordinating dissemination, will be a further advantage;
Experience in event coordination and logistics will be useful;
The willingness to travel, including to field sites with students and the ability to adapt to dynamic institutional needs.

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