Senior Administrative & Facilities Coordinator

We are seeking a highly organized and proactive Senior Administrative & Facilities Coordinator with 8 – 12 years of experience. In this critical role, you will oversee all administrative and facility-related functions, acting as the backbone of our office operations. You will ensure a safe, efficient, and professional workplace while supporting leadership and staff with precision and discretion.

Administrative Leadership:

• Manage end-to-end office administration, including mail handling, records management, document control, and office supply inventory.
• Coordinate executive support tasks (scheduling, travel, meeting prep) for senior leadership as needed.
• Serve as the primary point of contact for internal and external stakeholders on administrative matters.
• Oversee vendor relationships (IT support, cleaning, catering, etc.) and manage service contracts.
• Organize internal events, team meetings, and client-facing functions.

Facility Management:

• Direct all aspects of facility operations: maintenance, repairs, security systems, and emergency preparedness.
• Manage space planning, office moves, and ergonomic setups to optimize workflow.
• Monitor utility usage, sustainability initiatives, and cost-saving opportunities.
• Maintain facility budgets and track expenditures.

Compliance & Culture:

• Uphold strict confidentiality and adherence to financial industry regulations (e.g., internal policies).
• Foster a positive, inclusive office culture through proactive problem-solving and staff support.
• Implement process improvements to enhance operational efficiency and employee experience.

Job Type: Full-time

Pay: From ₹700,000.00 per year

Benefits:

• Life insurance

Work Location: In person