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As part of our diverse tech team, you can architect, code and ship software that makes us an essential part of our customers digital lives. Here, you can work alongside talented engineers in an open, supportive, inclusive environment where your voice is valued, and you make your own decisions on what tech to use to solve challenging problems. American Express offers a range of opportunities to work with the latest technologies and encourages you to back the broader engineering community through open source. And because we understand the importance of keeping your skills fresh and relevant, we give you dedicated time to invest in your professional development. Find your place in technology of #TeamAmex.
The Enterprise Architecture team at Amercian Express, aims to promote excellence through architectural discipline and controls, enable efficiencies across the enterprise, and foster collaboration, innovation and value creation.
How will you make an impact in this role
As Executive Assistant to the Chief Architect & SVP, you will be responsible for providing an exceptional standard of support. You will work autonomously and efficiently, anticipating the leader s needs and connecting the dots behind the scenes. We are looking for a candidate that is highly energetic, organized, flexible, and is used to working in a fast, and at times high pressure environment with numerous conflicting priorities. The ideal candidate needs to be a self-starter and can prioritize competing demands while keeping the Chief Architect and her chief of staff informed and aware.
Primary Responsibilities
- Organization of complex calendar management using high level of integrity, managing across senior business partners, dispersed locations and differing time zones. Managing long-term calendar views of critical meetings and events.
- Meet regularly with the Chief Architect to actively flag and solve calendar constraints such as identifying delegates, ensuring read-ahead materials are provided when required, appropriate attendees are included in invites, and conflicts are resolved.
- Arranging meeting rooms, video and audio conferencing as well as coordinating team meetings, activities and other events.
- Booking complex international travel itinerary with knowledge of Amex travel booking tools, preferred vendors and associated policies.
- Ensuring timely preparation and processing of expense reports; tracking and processing of invoices; review expenses submitted to leader and highlight any out of policy spend.
- Organizing new starters first days, workstation, PC s, stationery, and all HR/PeopleSoft administration. Helping to co-ordinate recruitment and development activities.
- Assisting with timekeeping and payroll duties, organization charts and completing cost-centre reconciliations
- In conjunction with other Executive Assistants, organize and coordinate activities associated with Town Halls, Senior Management visits, and other employee-related activities and events.
- Support of ad hoc special project which may be confidential and sensitive in nature.
- Support Employee Engagement initiatives, Sr. Leader / team updates and other USCDT Cross Platform related projects as needed. Managing general follow-up and generating reminders to effectively meet deadlines and commitments
- This is a hybrid position which requires 3-days per week in office.
Required Qualifications
- Ability to work in a complex, fast-moving environment while adhering to tight deadlines and with strong attention to detail.
- Strong maturity with ability to effectively prioritize VP office responsibilities.
- Ability to work under minimal direction, manage multiple priorities, make sound decisions, and maintain discretion and confidentiality of sensitive information.
- Team player who is dependable and enthusiastic.
- Strong PC skills in MS Office applications (e.g. Word, PowerPoint, Excel) and Outlook (may work with VP s email).
- Excellent communication skills, both written and oral; strong interpersonal, influencing, and collaborating skills.
- Demonstrated ability to take the initiative to spot problems before they arise, find solutions, and provide timely follow-through
- Proficiency in American Express applications, including but not limited to Concur Expense Management, Ariba Buyer, eHR, Payroll, BrassRing, and the IT Service Catalog.
