Senior Administration Manager

Role & responsibilities

Role:

Immediate Joiner Preferred

About the Company

Established in 2004, SPECTRAFORCE is one of the largest and fastest-growing staffing firms in the U.S. We provide Contingent, Permanent, and SOW services across the US, Canada, Puerto Rico, Costa Rica, and India. With our people-first philosophy and NEWJOBPHORIA culture, we focus on creating workplaces that support productivity, compliance, and operational excellence.

Key Responsibilities

• Oversee end-to-end administration, facilities management, housekeeping, security, and overall office operations.
  
• Manage maintenance, repair, renovation, refurbishment, and improvement of corporate office facilities.
  
• Ensure compliance with safety, health, statutory, and environmental regulations.
  
• Handle

  compliance activities

  , including labour law adherence, statutory audits, documentation, and filing returns.
• Drive

  procurement

  of office supplies, IT equipment, services, and assets with focus on cost optimization.
• Evaluate vendors, negotiate

  vendor contracts

  , and ensure timely and quality service delivery.
• Implement and maintain

  administration policies

  , SOPs, and ensure smooth process adherence across teams.
• Lead

  team management

  , including work allocation, performance monitoring, and staff development.
• Manage space planning, seating arrangements, office layout, and workplace utilization.
  
• Oversee

  travel desk operations

  travel bookings, lodging, and related arrangements for employees and leadership.
• Manage fleet operations, employee transportation, and adherence to transport policies.
  
• Support leadership in managing immovable assets and handling day-to-day administrative needs.
  
• Coordinate new

  office setup

  , expansions, infrastructure readiness, and facility execution.
• Conduct regular inspections, audits, and facility checks to maintain high operational standards.
  

• Closely work with the CEO, key stakeholders, and senior managers to ensure smooth administrative operations, aligned decision-making, and effective communication across departments.

Required Skills & Experience

• Strong experience in Administration, Facilities Management, Compliance, Procurement, Vendor Management, Audits, Return Filing, and Labour Law.

• Proven ability to manage large-scale administrative operations and multiple vendor relationships.
  
• Excellent communication, negotiation, and people-management skills.
  
• Deep understanding of statutory compliance, safety protocols, and facility standards.
  
• Experience in budgeting, cost control, and administrative reporting/MIS.

Budget For this Role upto 21lac