Senior Admin Assistant

Key Responsibilities:

1. Facility & Office Management:

• Ensure upkeep and maintenance of factory premises, office areas, and common zones.
• Conducting regular checks on building systems (HVAC, electrical, plumbing, etc.), equipment, and machinery to identify and address potential issues before they escalate.
• Manage power supply, water supply, DG set operations, compressors, and other essential utilities.

· Managing office supplies, coordinating with vendors, and maintaining a tidy workspace.

2. Stationery, Housekeeping & Security:

• Supervise housekeeping teams to maintain hygiene and cleanliness across the plant.
• Coordinate with security staff to ensure controlled access and safety of property.
• Ensure 5S standards are implemented and sustained in all areas.
• Manage stock of office supplies, PPEs, cleaning materials, and administrative resources.

3. Visitor & Transport Management:

• Manage entry/exit protocols and reentry visitors’ records.

4. Vendor Coordination:

• Liaise with external service providers (housekeeping, security, maintenance, etc.).
• Manage contract agreements and service quality tracking for outsourced services.

5. Support to HR & Accounts:

• Assist in organizing employee engagement activities, events, and training sessions.
• Maintain documents like attendance records, ID cards, uniform distribution, etc.

6. Compliance & Documentation:

• Ensure statutory and safety signboards, licenses, and notices are in place.
• Maintain records of fire drills, safety checks, and other compliance activities.

Key Skills & Competencies:

• Strong organizational and coordination skills
• Working knowledge of facility and asset management
• Ability to handle pressure and resolve conflicts effectively.
• Strong knowledge of labor laws, statutory compliance, and factory operations.
• Good communication, planning, and problem-solving abilities.
• Computer Skills

Qualifications & Experience:

• Graduate in any discipline (preferred: Business Administration or Facility Management)
• 2–4 years of experience in administration, preferably in a manufacturing or industrial setup

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹40,000.00 per month

Schedule:

• Day shift

Work Location: In person