Secretary - Head of Group Comms

1. Calendar Management:

• Schedule meetings with internal and external stakeholders.


• Arrange for necessary logistics for meetings.

2. Team Coordination:

• Follow up on tasks with the team ensuring timely submission of information.


• Facilitate team-building initiatives.

3. Travel Management:

• Coordinate with the travel desk for ticketing (Domestic/International).


• Manage visa, passport renewal, and pre/post travel arrangements.

4. Expense Reimbursement:

• Complete travel reimbursements and procedures from approvals to receiving payment.


• Manage forms and processes for the release and surrender of foreign exchange.

5. Project Coordination & Functional Administrative Support:

• Provide support for internal and external communication events, campaigns, press conferences, etc.


• Coordinate with PR agency for setting up media interactions with key stakeholders.


• Manage and maintain generic email IDs for internal & external communications.


• Coordinate with internal departments (Administration, HR, Accounts, Legal).


• Systematically manage virtual and physical filing of all department-related documents.


• Liaise with vendors related to departmental agreements, payments, and meetings as required.

6. Budget & Audit Support:

• Provide input data for the annual financial budget.


• Maintain support documentation and prepare expense vs. budget variance reports.


• Prepare and maintain documentation related to the management of all internal and external audits.


• Track and maintain records related to internal compliances for the department.

5+ years of experience as a secretary supporting leadership position.

Graduate in any stream.

Proficiency with MS Office, SAP, and other relevant software.

• Prioritization skills.


• Strong interpersonal and communication skills.


• Collaborative mindset.


• Problem-solving abilities.


• Executive management skills.


• Meticulous attention to detail.


• Poised under pressure.


• Tech-savvy and efficiency-focused.