Secretary / Executive Assistant

We are seeking a proactive and organized Office Coordinator to join our team. The ideal candidate will play a key role in ensuring the smooth day-to-day operations of our office. You will be responsible for managing administrative tasks, maintaining vendor and staff relationships, and serving as a reliable point of contact for inter-departmental coordination. Key Responsibilities: Staff Coordination & Relationship Management: Act as the liaison between staff and management to maintain a positive and productive work environment. Support onboarding of new employees and assist in internal communication efforts. Administrative Support: Maintain and organize office records and documentation. Handle filing, data entry, and document management. Coordinate meeting schedules, prepare agendas, and take minutes when required. Vendor & Purchase Coordination: Assist in the creation and processing of purchase orders. Manage vendor relationships, including communication, follow-ups, and documentation. Track and reconcile office supplies and services, ensuring cost-efficiency and timely procurement. Technical & Software Skills: Proficient in Microsoft Office Suite (Excel, Word, Outlook). Basic working knowledge of Tally (preferred but not mandatory). Utilize email and calendar systems for scheduling and communication. Inter-Departmental Communication: Facilitate clear and timely communication between departments. Support in organizing cross-departmental meetings and sharing updates. Qualifications: Bachelor's degree or equivalent experience in Office Administration, Business Management, or related field. 1–3 years of relevant experience in a similar administrative or coordinator role. Strong interpersonal and communication skills (both verbal and written). Excellent organizational and time-management abilities. Ability to multitask and work in a fast-paced environment with attention to detail. Knowledge of basic accounting or inventory systems is a plus.