101 Secretarial Skills Jobs

Responsibilities Manage the Director's/ CEO calendar and schedule meetings. Handle correspondence, including emails and letters. Coordinate travel arrangements and itineraries. Prepare and edit documents, reports, and presentations. Organize and maintain files and records. Assist with planning and coordinating events and meetings. Liaise with internal and external stakeholders on behalf of the Director/ CEO Perform other administrative duties as assigned. Qualifications Any UG / PG degree Previous experience as an secretary or EA, preferably in a corporate/ advertising agency setting. Excellent written and verbal communication skills. Strong organizational and multitasking abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to maintain confidentiality and exercise discretion. Professional demeanor and appearance. Skills Microsoft Office Suite Calendar Management Travel Coordination Document Preparation File Organization Communication Skills Time Management Event Planning

Graduate / PG with 3 to 5 years of experience as a Personal Secretary / Executive Assistant. Arranging travel & accommodation for Directors for hotel & travel. To provide comprehensive administrative and secretarial support to our Directors. Required Candidate profile Capable of managing schedules, handling confidential information, coordinating meetings, preparing reports & ensuring smooth running of daily operations for leadership team. Handle all correspondence. Perks and benefits Negotiable - Depending Upon Candidate & Experience

Graduate / PG with 3 to 5 years of experience as a Personal Secretary / Executive Assistant. Arranging travel & accommodation for Directors for hotel & travel. To provide comprehensive administrative and secretarial support to our Directors. Required Candidate profile Capable of managing schedules, handling confidential information, coordinating meetings, preparing reports & ensuring smooth running of daily operations for leadership team. Handle all correspondence. Perks and benefits Negotiable - Depending Upon Candidate & Experience

Graduate / PG with 3 to 5 years of experience as a Personal Secretary / Executive Assistant. Arranging travel & accommodation for Directors for hotel & travel. To provide comprehensive administrative and secretarial support to our Directors. Required Candidate profile Capable of managing schedules, handling confidential information, coordinating meetings, preparing reports & ensuring smooth running of daily operations for leadership team. Handle all correspondence. Perks and benefits Negotiable - Depending Upon Candidate & Experience

Graduate / PG with 3 to 5 years of experience as a Personal Secretary / Executive Assistant. Arranging travel & accommodation for Directors for hotel & travel. To provide comprehensive administrative and secretarial support to our Directors. Required Candidate profile Capable of managing schedules, handling confidential information, coordinating meetings, preparing reports & ensuring smooth running of daily operations for leadership team. Handle all correspondence. Perks and benefits Negotiable - Depending Upon Candidate & Experience

Graduate / PG with 3 to 5 years of experience as a Personal Secretary / Executive Assistant. Arranging travel & accommodation for Directors for hotel & travel. To provide comprehensive administrative and secretarial support to our Directors. Required Candidate profile Capable of managing schedules, handling confidential information, coordinating meetings, preparing reports & ensuring smooth running of daily operations for leadership team. Handle all correspondence. Perks and benefits Negotiable - Depending Upon Candidate & Experience

Graduate / PG with 3 to 5 years of experience as a Personal Secretary / Executive Assistant. Arranging travel & accommodation for Directors for hotel & travel. To provide comprehensive administrative and secretarial support to our Directors. Required Candidate profile Capable of managing schedules, handling confidential information, coordinating meetings, preparing reports & ensuring smooth running of daily operations for leadership team. Handle all correspondence. Perks and benefits Negotiable - Depending Upon Candidate & Experience

Essential Qualifications: Graduation in any field. Required Skills: Strong Communication Skills: Both verbal and written communication skills are essential. Follow-Up Skills: Ability to effectively follow up on tasks, meetings, and projects. Smart & Professional Demeanor: Must be proactive, adaptable, and possess a positive attitude. Basic Excel & Google Drive Proficiency: Ability to handle basic functions in Excel (e.g., data entry, simple formulas) and comfortable with Google Drive tools (Docs, Sheets, etc.). Roles and Responsibilities: Assist Senior Management: Provide support to the senior management with daily administrative tasks. Follow-Up & Coordination: Ensure that all tasks, meetings, and follow-ups are effectively managed. Communication: Act as a point of contact for internal and external communication and correspondence. Data Management: Organize and manage documents, reports, and other critical information using tools like Google Drive and Excel. Scheduling & Planning: Coordinate meetings, appointments, and other activities for the executive. Desired Attributes: Strong attention to detail and time management. Ability to work under pressure and prioritize tasks effectively. Smart and professional demeanor with a keen willingness to learn.

Minimum of 2+ years of experience as an Executive Assistant reporting directly to senior management Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software

Urgent opening for Executive Secretary-Mumbai(Jogeshwari) Posted On 16th Jul 2015 12:44 PM Location Mumbai(Jogeshwari) Role / Position Executive Secretary to MD Experience (required) 2-3 years Description Our client focuses exclusively on Advertising and Media Services Position :ExecutiveSecretary to MD Location:Mumbai(Jogeshwari) Qualification Any Graduate or PG Provide confidentialexecutive level support Managing and coordinating with regards to admin functions Travel booking and Ticketing Coordinating for overseas meetings Maintainingconfidentialdetails of the company Fixing Appointments, Diary management & Scheduling of meetings Coordinating with clients Telecom Bookings Coordinating and follow-up with other departments and group organizations Answering and managing incoming calls Key Skills Committed, Ambitious and Friendly and Polite Excellent Communication skills Comfortable in talking to people and a good listener. Send Resumes to girish.expertiz@gmail.com -->Upload Resume

Responsibilities and Key roles: Assist sales team in coordinating sales activities and initiatives. Manage and respond to inquiries from customers and prospects promptly. Prepare and follow up on sales quotations, proposals, and contracts. Coordinate the scheduling of sales meetings and appointments. Build and maintain positive relationships with customers Address customer inquiries and concerns professionally and promptly. Follow up with customers to ensure satisfaction and identify potential upsell opportunities. Handle correspondence, emails, and phone calls on behalf of executives, prioritizing and responding as appropriate. Prepare reports, presentations, and other documents as required by executives. Act as a liaison between executives, departments, and external stakeholders.

Ability to take dictations in English for correspondence and compilation of content for books. Stenography and short hand experience preferred. English medium school background is a must. Well conversant with MS Office & internet search.

Job Summary: We are seeking an experienced Executive Assistant (EA) to support our Managing Director (MD). The ideal candidate should have a minimum of 1-2 years of EA experience and an overall work experience of 3+ years. This role requires strong organizational, administrative, and communication skills to ensure the smooth functioning of the MDs office. Key Responsibilities: Administrative Support: Manage calendars, schedule meetings, handle calls, emails, and correspondence. Calendar & Travel Management: Coordinate meetings, travel, and ensure preparedness for engagements. Communication Liaison: Act as a bridge between the MD and internal/external stakeholders. Information & Document Management: Organize records, conduct research, and prepare reports. Event & Meeting Coordination: Plan events, conferences, and ensure seamless execution. Financial Assistance: Assist in managing expenses, budgets, and financial transactions. Problem Solving & Confidentiality: Address concerns proactively while maintaining confidentiality.

Provide secretarial support to the Managing Director including receiving of calls, scheduling of meetings and appointments, email correspondences, drafting of replies, attending to visitors, maintain proper filing system and proper record keeping. Required Candidate profile Sourcing/Screening and shortlisting required candidates mainly for HO as and when requirement arises. Processing with offer letters and other joining formalities.

Job Summary: We are seeking an experienced Executive Assistant (EA) to support our Managing Director (MD). The ideal candidate should have a minimum of 1-2 years of EA experience and an overall work experience of 3+ years. This role requires strong organizational, administrative, and communication skills to ensure the smooth functioning of the MDs office. Key Responsibilities: Administrative Support: Manage calendars, schedule meetings, handle calls, emails, and correspondence. Calendar & Travel Management: Coordinate meetings, travel, and ensure preparedness for engagements. Communication Liaison: Act as a bridge between the MD and internal/external stakeholders. Information & Document Management: Organize records, conduct research, and prepare reports. Event & Meeting Coordination: Plan events, conferences, and ensure seamless execution. Financial Assistance: Assist in managing expenses, budgets, and financial transactions. Problem Solving & Confidentiality: Address concerns proactively while maintaining confidentiality.

Customer Assistance Manager-Recovery-Personal Loan Hardship Assistance Unit Portfolio Manager DepartmentKotak Mahindra Bank Retails AssetsReporting RelationshipReporting to Location Collections ManagerPosition GradeM1 M2 Monitoring and maintaining collection for the area. Managing repossession. Co-ordination with collection agency, repossession agent, sale of asset, Legal formalities. Graduate Min 2-5 years of experience in collections. Confident, ability to handle a team of collections, can go to the field when required and also give training to his team when needed

Customer Assistance Manager-Recovery-Personal Loan Hardship Assistance Unit Portfolio Manager Department Kotak Mahindra Bank Retails Assets Reporting Relationship Reporting to Location Collections Manager Position Grade M1 M2 Monitoring and maintaining collection for the area. Managing repossession. Co-ordination with collection agency, repossession agent, sale of asset, Legal formalities. Graduate Min 2-5 years of experience in collections. Confident, ability to handle a team of collections, can go to the field when required and also give training to his team when needed

Customer Assistance Manager-Recovery-Personal Loan Hardship Assistance Unit Portfolio Manager DepartmentKotak Mahindra Bank Retails AssetsReporting RelationshipReporting to Location Collections ManagerPosition GradeM1 M2 Monitoring and maintaining collection for the area. Managing repossession. Co-ordination with collection agency, repossession agent, sale of asset, Legal formalities. Graduate Min 2 5 years of experience in collections. Confident, ability to handle a team of collections, can go to the field when required and also give training to his team when needed

Responsibilities: * Provide administrative support to MD * Manage calendar & schedule meetings * Coordinate travel arrangements & expenses * Prepare reports using Excel tools * Draft correspondence with professionalism Health insurance Annual bonus Provident fund

Portfolio Manager DepartmentKotak Mahindra Bank Retails AssetsReporting RelationshipReporting to Location Collections ManagerPosition GradeM1 M2 Monitoring and maintaining collection for the area. Managing repossession. Co-ordination with collection agency, repossession agent, sale of asset, Legal formalities. Graduate Min 2 5 years of experience in collections. Confident, ability to handle a team of collections, can go to the field when required and also give training to his team when needed

Responsibilities: * Provide administrative support to CEO * Draft letters on behalf of CEO * Coordinate meetings & travel arrangements * Manage calendar, secretarial tasks & correspondence * Maintain confidentiality at all times Annual bonus

1. **Calendar Management**: Manage the CEO's and Directors' calendars and travel plans. Schedule meetings and keep appointments organized. 2. **Travel Arrangements**: Organize travel, visas, and accommodations for executives, both domestic and international. 3. **Travel Planning**: Plan travel for the CEO by mapping distances between meetings, choosing hotels, and scheduling breaks. 4. **Document Management**: Organize confidential files and business documents for easy access during meeting discussions. 5. **CRM Support**: Manage customer relationships, prepare agreements and NDAs, follow up for signatures, and analyze service pricing. 6. **Email Management**: Check the CEO's emails, send reminders, take meeting notes, and draft letters. 7. **Board Meeting Coordination**: Prepare agendas for board meetings, ensure minutes are taken, and check on compliance tasks with the CFO and CS. 8. **Meeting Scheduling**: Set up online meetings and assist with other tasks as the CEO directs. 9. **Offshore Coordination**: Help with export shipment paperwork and tasks discussed with the CEO. 10. **Insurance Management**: Manage the renewal of travel insurance, vehicle insurance, and passports. 11. **Event Coordination**: Organize special events like trade shows to meet marketing goals. 12. **Lead Generation**: Support business goals by generating leads from seminars and industry associations. 13. **Purchase Orders**: Create vendor purchase orders and ensure payments meet financial controls. 14. **Project Support**: Assist project managers with vendor negotiations and inquiries. 15. **Client Support**: Respond to client questions promptly and provide administrative support. 16. **Additional Duties**: Perform other tasks the Director assigns.

Job Summary Administrative & secretarial support Calendar Management, Meetings & conference Arrangements Strong Follow ups, coordinate with MD Internet, Excel , PPT Required Candidate profile Only Male Candidate Any Graduate Location: Chennai

Role & responsibilities Sl No Roles & Responsibilities Remarks 1 MDs Travel Arrangements Based on MDs instruction, requisitioning air or train ticket, hotel and local transportation. 2 Ensuring Visa & Passports Validity Being conversant with the travel arrangement requirements and coordinating the same. 3 Expenses bills collection After the tour MD, Collecting the bills for expenses statement preparation 4 MD’s Expenses statement preparation After collecting the bills or receiving credit card statement whichever is an earlier statement need to be prepared in a timely manner. 5 Credit card payment After getting the credit card statement, need to take approval from MD forward to accounts for payment. Follow-up for payment in time. 6 Ensure that all the annual and quarterly personal insurance and other commitments are met Preparing a table of the various financial obligations of the MC and ensuring that these are notified to him and the necessary funds disbursed in a timely manner to avoid the lapsing of any policies. 7 MD’s Itinerary maintenance Maintaining the MD’s Itinerary & Information to accounts for MD’s itinerary before the travel begins 8 Arrangements for meetings at Head Office and Conferences Arrangement for meetings and conferences as per MD’s Instruction and coordinating the various aspects of the same –AIR, Car, Bus, Hotel etc., 9 MD’s Bank Accounts maintenance Before issuing the MD’s checks ,ensuring that the requisite balance are maintained 10 Booking cab services As per MD’s instruction, cab booking for visitors/our Directors/Span employees etc., 11 Phone calls arrangement As per MD’s instruction arranging the calls to vendor as well as customers. 12 Money arrangement for foreign travel Buying the currency as per instruction & arranging the same to MD’s travel 13 Travel & accommodation As per CEO approval booking travel arrangements & accommodation when necessary. 13 Support-Admin activities Maintenance of courier inward register-daily basis attending the calls & transfer the same to respective intercom numbers. 14 Other support Provide the accounting and administration departments with defined support when the MD is either not in the office or has not assigned any work Preferred candidate profile Female candidate with excellant communication

Responsibilities: * Manage CEO calendar & schedule appointments * Book travel & hotels, draft letters * Coordinate secretarial ops & activities * Provide administrative support to CEO team