47 Schedule Management Jobs

Job Summary: The Personal Assistant (PA) to the Dean provides high-level administrative and operational support, ensuring the efficient functioning of the Dean's office. This role involves managing complex schedules, coordinating communications, organizing meetings and events, and handling confidential information with discretion Key Responsibilities: 1. Calendar and Schedule Management Maintain and coordinate the Dean's calendar, scheduling meetings, appointments. Prioritize and resolve scheduling conflicts, ensuring optimal time management. Coordinate logistics for meetings, including venue booking, agenda preparation etc. 2. Communication and Correspondence Handle incoming and outgoing communications on behalf of the Dean, including emails, phone calls, and written correspondence. Draft, proofread, and edit documents, reports, and presentations. To maintain professional relationships. 3. Administrative Support Organize and maintain confidential files and records, both electronic and physical. 4. Event and Meeting Coordination Plan and execute events hosted by the Dean's office, including seminars, conferences, and receptions. Coordinate ogistics such as catering, audiovisual requirements, and guest accommodations. Prepare meeting agendas, take minutes, and ensure follow-up on action items. 5. Special Projects and Initiatives Support the Dean in strategic projects, including accreditation processes, faculty evaluations, and policy development. Conduct research and compile data to assist in decision-making. Collaborate with various departments to implement initiatives aligned with the Medical School's mission. Reports directly to the Dean of the Medical School. Collaborates with faculty, administrative staff, students, and external partners. Acts as a liaison between the Dean and various institutional departments. : Education: Masters degree in Business Administration, PGDM M, or a related field. Preferred Candidate profile: Minimum of 3-5 years of experience in an executive administrative support role, preferably within an academic or healthcare setting. Must be aged between 28 to 32 years. Full-time position with standard office hours; occasional evening or weekend work may be required for events or deadlines. Fast-paced environment requiring the ability to manage multiple tasks simultaneously. Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling and project management tools. Excellent organizational and time-management abilities. Strong written and verbal communication skills. Ability to handle sensitive information with confidentiality and discretion

Executive Assistant Sales Full Time Bangalore, India www.melangeindia.in https://www.linkedin.com/company/melangeindia/ Job Summary The Executive Assistant to the Head of Sales at Melange India Hospitality will play a pivotal role in ensuring the smooth operation of the sales department. This position involves managing the executive's calendar, facilitating communication, and making informed decisions in the absence of the Head of Sales. The ideal candidate will exhibit exceptional organizational skills, discretion, and the ability to handle sensitive information with professionalism. About Melange At Melange India , were passionate about providing the highest-quality OS&E (Operating Supplies and Equipment) and FF&E (Furniture, Fixtures, and Equipment) to some of the world’s top 4-star and 5-star hotels. We take pride in making sure that every product we supply aligns with the client’s project vision and in turn helps them create unforgettable experiences for their guests. Core Responsibilities Calendar & Schedule Management: Efficiently manage and prioritize the Head of Sales' calendar, scheduling meetings, appointments, and travel arrangements to optimize time and resources. Communication Liaison: Serve as the primary point of contact between the Head of Sales and internal/external stakeholders, screening and directing calls, emails, and correspondence. Client Interaction: Manage client meetings and interactions, ensuring timely communication and follow-up on sales-related matters. Decision-Making Support: In the absence of the Head of Sales, make informed decisions on routine matters, ensuring alignment with departmental goals and policies. Meeting Coordination: Organize and prepare materials for meetings, including agendas, presentations, and reports. Attend meetings as required, taking minutes and ensuring follow-up on action items. Travel Arrangements: Coordinate complex travel itineraries, including flights, accommodations, and transportation, ensuring all logistics are handled efficiently. Confidentiality Management: Handle sensitive information with the utmost discretion, maintaining confidentiality at all times. What Are We Looking for We are seeking a proactive and detail-oriented Executive Assistant who: Demonstrates a high level of professionalism and discretion in handling confidential information. Exhibits strong organizational and multitasking abilities to manage competing priorities effectively. Possesses excellent communication skills, both written and verbal, to interact with various stakeholders. Is adaptable and capable of making informed decisions in the absence of direct supervision. Has a proactive approach to problem-solving and can anticipate the needs of the Head of Sales? Essential Skills and Experience Educational Qualification: Bachelor's degree in Business Administration, Hospitality Management, or a related field. Experience: 2–3 years in an executive assistant or administrative support role, preferably within the hospitality or sales sector. Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software. Communication Skills: Strong verbal and written communication skills in English; proficiency in additional languages is a plus. Organizational Skills: Exceptional time management and organizational abilities, with keen attention to detail. Interpersonal Skills: Ability to build and maintain professional relationships with internal and external stakeholders. Discretion: Demonstrated ability to handle sensitive information with confidentiality and integrity. Why Join Melange, India At Melange, we are an Equal Employment Opportunity and Affirmative Action Employer. We welcome qualified applicants from all backgrounds and ensure fair consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age, marital status, protected veteran status, or disability status. If you believe in business as the greatest platform for change and in companies doing well and doing good – you’ve come to the right place.

Manage appointment calendars for healthcare providers. Send appointment reminders to patients via phone calls or emails. Handle patient inquiries regarding appointment details. Eligibility and Verification of Patients Adding patient demographics

Executive Assistant's responsibilities include managing calendars, making travel arrangements, office set up and management, hiring and collaborating with multiple stakeholders within the organisation.

Responsibilities: Supervising staff: Overseeing daily operations, ensuring productivity, and addressing any issues that arise. Ensuring adherence to company policies: Following procedures and standards to maintain a high level of service. Customer service: Addressing customer complaints, resolving issues, and providing a positive experience. Managing schedules: Scheduling employee shifts, ensuring adequate staffing, and covering absences. Operational efficiency: Identifying areas for improvement, implementing solutions, and streamlining processes. Problem-solving: Addressing operational issues, resolving conflicts, and de-escalating situations. Safety and security: Ensuring compliance with regulations, conducting inspections, and responding to emergencies. Communication: Interacting with staff, customers, and management, providing clear and concise communication. Skills: Leadership: The ability to motivate and guide staff, ensuring a positive and productive work environment. Time management: Effective time management skills are crucial for managing schedules and tasks efficiently. Problem-solving: The ability to identify and resolve issues quickly and effectively. Conflict resolution: Strong conflict resolution skills are needed to address disagreements between staff and resolve issues. Organizational skills: Excellent organizational skills are essential for managing multiple tasks and responsibilities. Flexibility: The ability to adapt to changing situations and work different shifts, including evenings, weekends, and holidays. Duty Managers are crucial for maintaining a smooth and efficient operation of a business, ensuring a positive experience for customers and staff.

Job Title: Executive Assistant to Chairman Key Responsibilities: Work directly with the Chairperson, providing administrative and personal assistance. Accompany the Chairperson for meetings, events, and hospital visits across Hyderabad/state wide/other states Handle communication and documentation in English, Telugu, and Hindi (writing skills in all three languages are mandatory ). Content writing for social media in all three languages Coordinate schedules, plan appointments, and manage calendars effectively. Support in communication between departments and stakeholders as directed by the Chairman. Assist in drafting minutes of meetings, and follow-up action plans. Ensure confidentiality and discretion in handling sensitive matters. Qualifications: Excellent communication and writing skills in English, Telugu, and Hindi. Ability to travel locally within Hyderabad/state wide/other states Job Details: Salary: 1.75 LPA - 2 LPA Work Schedule: 6 days a week, 9-hour shifts Shift Timings: Rotational shifts (9:00 AM and 1:00 PM) Location: Jubilee Hills, Hyderabad

Role & responsibilities Site Execution and leading the site team and the work force for the cost effective execution of the project as per the stipulated schedule by indenting and allocating adequate resources in time. Finalising vendor and client billing Review meetings to resolve the shortfalls pertaining to the project from time to time. Study of structural drawings, specifications, scope and schedule of the work and planning workmen & resource deployment accordingly. Identifying the changes of project scope, schedule, and costs using and analyse the deviations of execution costs and schedule in comparison with initial estimates and issuing progress updates to the reporting authorities. Ensuring accuracy of DPR and the Quality and HSE as per the client requirements. Preferred candidate profile Should have led a project team as a lead/manager role with complete delivery responsibility of the project(s) Candidate should have Industrial Infrastructure Experience. In-depth understanding of relevant Quality and Safety norms for successful completion of project (s). Demonstrate leadership skills in order to maintain good team relationships and ensure healthy client interactions. Strong interpersonal, and communication skills. Knowledge in Microsoft Office, Internet applications and Project Management tools.

Plan and manage daily activities on-site, ensuring the project stays on schedule and within budget. Provide technical advice and solutions, interpret design plans, and ensure work meets specifications. Supervise construction activities, workers, and subcontractors, ensuring all work is performed correctly and safely. Responsible for maintaining quality standards and conducting inspections to ensure construction quality. Manage resources such as materials, equipment, and labor, ensuring timely procurement and efficient use. Maintain accurate site records, prepare progress reports, and document any changes or issues. Required Candidate Profile Should have experience in construction, particularly as a junior engineer, surveyor, or related role, is highly sought after. Candidate should have Industrial Infrastructure Experience. Need strong technical skills in areas like construction methods, surveying, and building codes. In-depth understanding of relevant Quality and Safety norms for successful completion of project (s). Ability to plan, organize, and manage projects effectively, including scheduling, resource allocation, and cost control, is crucial. Strong interpersonal, and communication skills. Knowledge in Microsoft Office, Internet applications and Project Management tools.

We are seeking a highly organized, efficient, and trustworthy Executive Assistant to provide comprehensive support to the Director. This role involves managing both personal and professional tasks, ensuring that the Director's life and work are seamlessly coordinated. The Personal Assistant will act as a gatekeeper, handling a variety of administrative duties, scheduling, travel arrangements, correspondence with discretion and professionalism. Key Responsibilities: Calendar & Schedule Management: Manage the Directors personal and professional calendar, scheduling meetings, appointments, and events. Prioritize appointments and activities based on urgency and importance, ensuring efficient time management. Coordinate personal and business commitments to minimize scheduling conflicts and optimize the Directors time. Prepare meeting agenda and take meeting notes and follow up on action items, ensuring tasks are completed in a timely manner. Travel & Logistics Coordination: Arrange all aspects of travel, including domestic and international flights, accommodations, and transportation. Manage changes or cancellations related to travel and adjust schedules as needed. Prepare detailed itineraries for business and personal trips, ensuring the Director has all necessary travel documents and information. Communication & Correspondence: Act as the primary point of contact for the Director, handling emails, phone calls, and messages professionally and promptly. Document Preparation & Filing: Organize, prepare, and review documents, reports, presentations, and meeting materials for the Director. Maintain an efficient filing system, ensuring both business and personal documents are organized and easily accessible. Meeting & Event Coordination: Organize meetings, including setting up venues, preparing agendas, and ensuring all required materials are available. Coordinate logistics for both business and personal events, ensuring everything runs smoothly and all details are attended to. Confidentiality & Discretion: Handle confidential and sensitive matters with professionalism and discretion, ensuring the Directors privacy is always respected. Qualifications: Education: High school diploma required; Bachelors degree preferred. Experience: At least 3-5 years of experience as a personal assistant, executive assistant, or similar administrative role. Prior experience supporting senior executives or leadership is highly preferred. Experience with both business and personal administrative tasks is a plus. Skills: Strong organizational and time management skills, with the ability to multitask and prioritize effectively. Excellent verbal and written communication skills. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office tools. Exceptional attention to detail and accuracy in all tasks. Ability to handle confidential information and maintain a high level of discretion. Comfortable working independently and taking initiative in managing tasks. Personal Attributes: Proactive: Ability to anticipate the Director’s needs and take action without constant direction. Reliable & Trustworthy: Dependable in managing both personal and professional tasks, handling sensitive matters with integrity. Adaptable: Flexible and able to adjust to changing priorities and demands. Discreet & Professional: Able to maintain confidentiality and professionalism in all interactions. Tech-Savvy: Comfortable using technology to streamline processes and enhance productivity. Problem-Solver: Resourceful in handling unexpected situations and resolving issues as they arise.

Location: Mumbai Experience: 10+ Years Company: Boston Institute of Analytics (BIA) About Boston Institute of Analytics (BIA): Boston Institute of Analytics (BIA) is a global leader in professional training and certifications in emerging technologies like AI, Data Science, Digital Marketing, Investment Banking, and more. Our mission is to shape the next generation of industry leaders through world-class education and innovation. Role Overview: We are seeking an experienced and dynamic Personal Assistant to CEO / Executive Assistant who will act as the CEOs right hand, providing high-level administrative, operational, and personal support to ensure efficiency in daily activities. The ideal candidate will be proactive, highly organized, and capable of handling confidential information with utmost discretion. Key Responsibilities: Executive Support: Manage and maintain the CEOs daily calendar by scheduling meetings, appointments, and activities, ensuring optimal time management. Anticipate scheduling conflicts and proactively adjust plans to accommodate business priorities. Scheduling: Independently handle end-to-end scheduling of internal and external meetings, client visits, board discussions, and travel-related events. Ensure seamless coordination across time zones, departments, and external stakeholders to maximize the CEOs availability and productivity. Communication Management: Manage all incoming and outgoing communications on behalf of the CEO, including emails, calls, and written correspondence. Screen and prioritize messages, ensuring prompt and professional responses to urgent matters while maintaining a high degree of confidentiality. Meeting Coordination: Plan, organize, and coordinate all meetings involving the CEO. Prepare detailed agendas, supporting documents, and briefing notes. Record key discussions, track follow-up actions, and ensure timely execution of meeting outcomes. Documentation & Reporting: Draft high-quality letters, reports, presentations, proposals, and other business documents as required by the CEO. Maintain and organize an efficient filing system for critical documents, reports, meeting minutes, and confidential papers. Stakeholder Management: Serve as a point of contact between the CEO and internal teams, senior leadership, external clients, partners, government officials, and other key stakeholders. Build and nurture strong relationships to facilitate communication and foster business partnerships. Task Prioritization: Act as the first line of defense in managing the CEOs tasks and incoming requests. Assess, prioritize, and organize workload in alignment with business goals, ensuring that time-sensitive matters receive immediate attention. Event Coordination: Assist in planning, organizing, and executing leadership meetings, offsite retreats, investor meetings, media interactions, and corporate events. Oversee logistics including venue selection, invites, travel arrangements, event materials, and post-event follow-up. Confidentiality: Manage all sensitive and confidential information pertaining to business strategy, personal matters, and organizational operations with absolute discretion, professionalism, and integrity. Personal Errands: Undertake occasional personal tasks for the CEO, including scheduling appointments, managing personal events, or coordinating personal travel and logistics, as needed to support overall efficiency. Crisis Handling: Demonstrate flexibility and a calm, proactive attitude in handling urgent matters, unexpected changes, or crises. Quickly adjust schedules, communicate revised plans, and support the CEO in dynamic, high-pressure environments. Candidate Profile: Bachelors/Masters degree in Business Administration, Management, or related field. Minimum 10+ years of experience supporting C-level executives, preferably in education, consulting, or corporate sectors. Excellent verbal and written communication skills in English. Strong organizational skills with the ability to multitask, prioritize and manage time effectively. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with modern business communication tools. High level of professionalism, discretion, and confidentiality. Proactive problem-solver with a positive attitude and strong attention to detail. Flexibility to work outside of normal business hours, if required. Only male candidates should apply. What We Offer: Work closely with top leadership in a fast-growing, high-impact organization. Opportunity for professional growth and exposure to national and international business environments. Dynamic and collaborative work culture. Competitive salary and benefits. #ExecutiveAssistantJobs #PersonalAssistanttoCEOJobs #PAtoCEO #C-LevelExecutiveAssistant #PersonalSecretaryJobs #ExecutiveOfficeManager, #TimeManagementJobs #CalendarManagement #LeadershipSupportJobs

Roles and Responsibilities Provide administrative support to the CMD, including managing their schedules, organizing meetings, and preparing materials for presentations. Assist in the coordination and communication of personnel-related matters, including employee requests, HR policies, and internal communications. Coordinate and assist in organizing board meetings, executive team meetings, and other leadership gatherings, ensuring smooth logistics and follow-up.

Calendar and Schedule Management, Travel and Logistics Coordination, Communication and Correspondence, Meeting and Event Planning, Documentation and Reporting, Liaison and Relationship Management, Personal Assistance, Ad hoc Administrative Support Required Candidate profile Exceleent Communication skills in English and Hindi

Responsibilities: *** Genuine Job Coordinate meetings & travel arrangements Manage calendar, office & schedules for chairman Provide administrative support as needed Maintain confidentiality at all times Must be Very Fair , Smart & Presentable. Free Accommodation , Travel allowance

The Executive Assistant will be responsible for supporting the Director in managing their daily schedule and overseeing various operational aspects. This includes monitoring team targets, collaborating with different departments, and ensuring efficient administrative operations. Must have knowledge of advanced Excel.

Roles and Responsibilities: Strong knowledge on project documentation Experience in Projects Planning, Projects Scheduling & Coordination. Managing schedules for material, procurement, drawing, RFI tracking, T& C, etc. Ensure project scheduling is done via various tools such as MS Projects, etc. Plotting of critical path of project and re designing project schedule as per the site situations Assist the Sr Manager in delivering projects from design phase to completion including all handover documentation Assist in implementation of Project Plans Coordinating with procurement team for timely delivery of material on site & also ensure procurement of materials are in line with company procedures Attend regular site meetings with architects, consultants, PMC and clients. Ensure all safety procedures are followed as per the policy Track the daily jobs of the project team to fill the gap in the jobs performed. Conduct regular meetings with the project team. Ensure that all subcontractors take appropriate steps to follow Companys procedures and processes. Ensure all EHS-related documents are kept up to date Produce daily & weekly reports to VP- Projects/Sr. Manager, on project performance, efficient team building and labour organisation. Assist the Sr Manager in submission of daily and weekly progress reports to PMC and architect Coordination of all site activities with architect, consultants, PMC and client Assist in preparing comprehensive estimates for additional work outside target costs. Coordination with the site team regarding billing, handing over documents and as built drawing. Ensure timely submission of Project billing as per JSM Coordinating with sub-contractor with help of PM and Engineers to accomplish desired project goals within schedule. Coordinating with SEZ officer and Labours Build and maintain good relationships with the customer & supplier All jobs as assigned by VP Projects/ Sr. Manager - Projects Qualification & Preferred Skills: BE/ Diploma in Electrical Engineer with 08 - 12 years of MEP experience Proficient in MS Projects Strong Knowledge in Project scheduling Excellent communication skill Teamwork & Leadership skills preferred IT Skills MS Excel, Word, Powerpoint. Familiarity with Google Workspace is preferred. Excellent in organising & documentation skills A sound understanding of health and safety regulations Ability to work in a team and remain professional all time

Role & responsibilities Manage and maintain Directors' schedules, including appointments, diary management, calendar management & daily meetings Screen and direct phone calls, emails, and other communications Handle confidential documents and ensure they remain secure Prepare reports, presentations, and correspondence Organize and maintain files and records, both digital and paper-based Coordinate logistics for meetings and events, including venues, catering, and technology Monitor and manage office supplies or household inventories Make travel arrangements including Visas, flights, accommodations, transportation, and itineraries Assist with administrative duties from time to time

Role & responsibilities Manage and maintain Directors' schedules, including appointments, diary management, calendar management & daily meetings Screen and direct phone calls, emails, and other communications Handle confidential documents and ensure they remain secure Prepare reports, presentations, and correspondence Organize and maintain files and records, both digital and paper-based Coordinate logistics for meetings and events, including venues, catering, and technology Monitor and manage office supplies or household inventories Make travel arrangements including Visas, flights, accommodations, transportation, and itineraries Assist with administrative duties from time to time

Optimize shipping and transport procedures Plan and supervise the shipments Schedule daily and weekly routes Ensure logistics operations conform to industry regulations Supervise orders and stocking of raw materials and equipment Required Candidate profile Degree in related fields and a minimum of three years’ experience Knowledge and experience working with DB Visualizer, Power BI, SAS, SAP, SQL, Ariba, Esperion, PeopleNet International BPO experience

Job Description TETR College of Business a globally active higher education institution operating in 7 countries – is hiring Academic Associates (Class Coordinators) to support our growing academic operations in Gurgaon . The Academic Associate acts as the operational anchor within the classroom environment, ensuring seamless academic delivery, student engagement, and faculty coordination. Key Responsibilities Coordinate daily class schedules and ensure timely execution of lectures Act as the primary point of contact for students regarding academic logistics Liaise with faculty to manage classroom logistics and learning materials Track attendance and student participation, raising red flags as needed Communicate announcements, academic dates, and schedule changes Support academic workshops, internal events, exams, and assessments Ensure classroom setup and daily academic readiness Upload course materials, assessments, and grades on the LMS Assist with exam invigilation and result compilation Desired Candidate Profile Bachelor's degree in any discipline Prior experience in classroom coordination, school/college admin, or test-prep companies Exposure to working with international student cohorts preferred Strong operational and execution skills Proficiency with Google Sheets / Excel Familiarity with LMS tools for uploading content and managing academic records Strong time management, responsiveness, and coordination skills Perks and Benefits Dynamic and international academic environment Opportunity to work with top-tier faculty and global student base Exposure to cross-functional education management

Role & responsibilities Manage the VP's calendar by scheduling meetings and coordinating travel arrangements. Handle all correspondence, including emails and phone calls, while effectively prioritizing and managing the workload. Prepare reports, presentations, and other documents for the Vice President, ensuring accuracy and professionalism. Organize travel arrangements, such as booking flights, hotels, and transportation for both domestic and international trips. Possess knowledge in event management. Have experience in sales and marketing. Experience in Exhibitions Familiarity with online tender submissions. Create the company's newsletters. Research as needed. Taking dictation and typing Exhibit excellent written and verbal communication skills. Maintain detailed records and files, including confidential information. Assist the Vice President in managing and coordinating projects, initiatives, and special events. Collaborate with other teams to ensure project timelines and objectives are met. Prepare presentations and reports for project updates.

Role & responsibilities We are seeking a proactive and highly organized Schedule Manager to oversee and manage organizational scheduling and planning activities. The ideal candidate will be responsible for coordinating schedules across departments, tracking timelines, and ensuring efficient calendar management for senior leadership. This role requires close collaboration with department heads and top management to align priorities and ensure seamless execution of strategic initiatives. Key Responsibilities: Coordinate and manage schedules for key projects, meetings, and organizational activities Work closely with department heads and the executive leadership team to align timelines with business goals Maintain and update master calendars for cross-departmental planning Anticipate and resolve scheduling conflicts or delays proactively Track progress against set timelines and escalate critical deviations Prepare daily/weekly/monthly schedule reports and dashboards Assist in planning high-level events, review meetings, and project reviews Ensure all stakeholders are informed of schedule changes and updates Eligibility Criteria: Bachelors degree in Business Administration, Project Management, or a related field Proven experience in a scheduling or coordination role Experience working with senior leadership or in a high-responsibility role is preferred

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our companys general administrative activities. What does an Administrative Assistant do? Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, wed like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office. Responsibilities Answer and direct phone calls Organize and schedule appointments Plan meetings and take detailed minutes Write and distribute email, correspondence memos, letters, faxes and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Update and maintain office policies and procedures Order office supplies and research new deals and suppliers Maintain contact lists Book travel arrangements Submit and reconcile expense reports Provide general support to visitors Act as the point of contact for internal and external clients Liaise with executive and senior administrative assistants to handle requests and queries from senior managers Requirements and skills Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant Knowledge of office management systems and procedures Working knowledge of office equipment, like printers and fax machines Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Hello go-getter! We know that a business only thrives if our people are thriving. Thats why we always put our people first. Our global and diverse team would be happy to support you and challenge you to grow in many ways. Who knows where our joint journey will take you? Youll make an impact by: Work independently to contact relevant stakeholders both - locally and in our Regional Units around the world, and if appropriate Consortium partners, Subcontractors, Suppliers and Clients to ensure the integrity of the schedule and so that the current project status is mapped in the schedule working. Analyze, review and create schedules including baseline schedules and accompanying narratives according to industry best practices and advise of issues and be able to implement mitigation actions for the best interest of Siemens (either as a Contractor or as a client with subcontractors). Set-up, configuring, processing and updating the project execution time schedule with Primavera Enterprise P6 / MS Project. Planning and tracking for the Engineering, Procurement and Construction of industry plants at international locations (Electrical & Instrumentation Projects). Coordinated with project managers and stakeholders to define project scope and objectives. To define project scope and objectives align with project managers and stakeholders. Planning and coordination of project deadlines with Engineering Team Managers, Site Managers and suppliers over the entire duration of the contract. Regular quantification of project progress by means of critical path analysis. Analysis of deviations. Elaborating appropriate countermeasures in the event of delays. Project reporting. Cost and resource load schedules. Read Contract requirements applicable to scheduling and implement them or review their implementation in existing projects. Carry out a delay analysis to pinpoint the reason of delays and work with the team to employ industry-standard methods such as Time Impact Analysis (at least at a basic level) to request extensions of time. Adapt and create WBS templates to the specific needs of the project considering the requirements applicable, deliverables, internal processes and guidance from the Siemens Project management and Engineering teams. To be an expert in using schedule management methods and tools (especially primavera P6 and Microsoft project). To properly initiate escalation measures where binding regulations for schedule management are not adhered to. Develop schedule management and structure, taking the project requirements into account (e.g. structuring, data integration, reporting, etc.) and considering the common schedule management regulations (process, methods and tools) set by the process owner. Prepare schedule analyses (scenarios, critical path, buffers, etc.). To devise possible solutions in cases of any delay in the project together with the project and specialist functions. To properly initiate escalation measures where schedule/forecast/actual deadline non-conformities occur and where substantial and repeated violation of the defined schedule updating process occurs. Prepare reports to support projects and specialist departments with schedule management. Youll win us over by: Bachelor's degree in Engineering. relevant experience of 6 to 8 years in Planner / scheduler role. Exposure to E&I EPC projects in Oil & Gas domain is preferred. Good communication skills, uency in English. (Written and oral). Good Team Player & can communicate with Siemens Global regional offices. Advanced proficiency in Primavera P6 and Microsoft Project. Strong understanding of project management principles, including scope, time, cost, quality, risk, and resource management. Proficient in Microsoft Office Suite (Excel, Word, PowerPoint). Excellent communication and interpersonal skills. Strong analytical and problem-solving abilities. Ability to work independently and as part of a team. Leadership skills with the ability to mentor and train junior staff. PMP or PMI-SP certification is preferred.

Managing calendars, scheduling appointments, and coordinating meetings. Responding to inquiries via phone, email, and in person. Drafting letters, memos, and emails. Preparing documents, reports, and presentations. Maintaining records and files. Required Candidate profile 1-3 years of experience in an administrative role reporting directly to upper management Strong time-management skills and an ability to organise and coordinate multiple concurrent projects

Looking for a candidate as an Executive Assistant for logistics firm based in Mumbai (Western line) Prepare correspondence,reports, and presentations Manage calendars,schedule appointments, and coordinate meetings Answer phone calls,respond to emails Required Candidate profile Coordinate travel arrangements, including flights, hotels, and rental cars Develop and maintain filing systems, both physical and digital Provide administrative support to the senior leadership team