RFP Specialist (US)

ElevenX Capital

EXC is a venture studio and venture capital fund that builds companies from the ground up. ElevenX redefines the traditional venture capital model by combining ideas, capital and talent to create and scale companies across various sectors, including cybersecurity, artificial intelligence, and education and workforce management.

The firm brings together experienced entrepreneurs and value creation specialists in marketing, sales, engineering, talent, legal and finance to support the development of new ventures from inception to scale.

Headquarters: Miami, Florida || Venture Studio: Gurgaon, India

Portfolio Companies:

EXC MS; Unifyed; QuickLaunch; BlackBeltHelp

Timings

Onsite (5 days)

Job Summary

The RFP Specialist is responsible for managing the end-to-end process of responding to

Requests for Proposals (RFPs), Requests for Information (RFIs), and Requests for

Quotations (RFQs) to secure new business opportunities for the organization. This role

involves analyzing client requirements, coordinating with cross-functional teams, creating

high-quality and compliant proposal documents, and ensuring timely submission. The RFP

Specialist plays a critical role in presenting the companys products, services, and

capabilities compellingly and competitively, thereby contributing directly to revenue growth

and client acquisition.

Roles & Responsibilities

• Prepare proposals by determining concepts, gathering and formatting information,
• writing drafts, and obtaining approvals
• Determines proposal concept by identifying and clarifying opportunities and needs,
• studying requests for proposal (RFPs), and attending strategy meetings.
• Meets proposal deadline by establishing priorities and target dates for informationgathering, writing, review, approval, and transmittal.
• Coordinates requirements with contributors and contributes proposal status
• information to review meetings.
• Gathers proposal information by identifying sources of information, coordinating
• submissions and collections, and identifying and communicating risks associated
• with proposals.
• Develops proposal by assembling information, including project nature,
• objectives/outcomes/deliverables, implementation, methods, timetable, staffing,
• budget, standards of performance, and evaluation.
• Writes, revises, and edits drafts, including executive summaries, conclusions, and
• organization credentials.
• Prepares presentation by evaluating text, graphics, and binding.

Qualifications

• 10+ years of experience in RFP/Proposal Management.
• Bachelors degree in Business Administration, IT, or related field.
• Proven experience in RFP/RFI/RFQ management, proposal writing, or bid
• coordination.
• Strong command of written and verbal communication (clarity, conciseness,
• persuasiveness).
• Excellent research, analysis, and documentation skills.
• Ability to understand technical and business requirements and translate them into
• compelling proposals.
• Familiarity with procurement processes, compliance requirements, and
• government/corporate tendering.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint).
• Basic understanding of project management and CRM tools (Salesforce, HubSpot).