RFP Specialist

Arcitech AI, located in Mumbai's bustling Lower Parel, is a trailblazer in software and IT, specializing in software development, AI, mobile apps, and integrative solutions. Committed to excellence and innovation, Arcitech AI offers incredible growth opportunities for team members. Enjoy unique perks like weekends off and a provident fund. Our vibrant culture is friendly and cooperative, fostering a dynamic work environment that inspires creativity and forward-thinking. Join us to shape the future of technology.

Key Responsibilities

RFP Identification & Analysis

• Track public and private sector RFP portals for relevant opportunities.

• Analyze RFP documents for eligibility, budget, scope, deliverables, and compliance requirements.

• Maintain a calendar of upcoming deadlines and deliverables.

Proposal Preparation & Submission

• Coordinate internally with technical, legal, finance, and leadership teams to gather proposal inputs.

• Draft customized proposals, including company credentials, technical approach, timelines, budget breakdowns, and contact information.

• Ensure proposals are formatted professionally and comply with the issuer’s instructions (word limits, formats, annexures, etc.).

• Submit proposals via email, portal uploads, or physical copies as required.

Stakeholder Management

• Liaise with the client’s point of contact for clarifications, pre-bid meetings, and updates.

• Maintain an internal repository of submitted proposals and feedback received.

Documentation & Compliance

• Prepare and update boilerplate content such as company profiles, legal docs, project case studies, and certificates.

• Ensure all submitted documents meet legal, financial, and regulatory requirements.

Process Optimization

• Establish standardized templates and checklists to streamline future submissions.

• Track win/loss metrics and improve proposal quality over time.

Key Requirements

Experience:

2–5 years in a similar role, preferably in the IT, SaaS, consulting, or government tender space.

Education:

Bachelor's degree in Business Administration, Marketing, Communications, or related field. Master’s degree is a plus.

Skills:

• Excellent command over written English and business communication.

• Proficiency in MS Word, Excel, PowerPoint, and Adobe PDF.

• Ability to manage multiple deadlines and work with cross-functional teams.

• Familiarity with government procurement portals (e.g., GeM, CPPP, eTender) and private bid platforms.