Registrar (Time Table and Student Records Management)

• To maintain enrolled students' academic records in ManageBac
• This includes grade, attendance, transfer and records etc
• The registrar oversees the enrollment process for new students, gathering all required information, while also coordinating class schedules and resolving scheduling conflicts
• Additional duties may include preparing honor roll, award lists, student enrollemnt on IBIS, and planning commencement activities

• Primary Responsibilities Lead timetabler, currently using Managebac along with Edval
• Note: Woodstock School operates a combined Middle Years/Upper Years schedule with crossover teachers also teaching in a modified Early Years schedule
• Classes include both blocks (doubles) and single periods, in a complex matrix with students selecting their own courses in Upper Years
• Resolve student schedule conflicts and ensure accurate schedules are provided for faculty and students
• Make recommendations to administrators regarding scheduling, resource allocation, and timetabling software to match the schools priorities and preferences
• Work with teachers, HODs and administrators to understand priorities, preferences, train and resolve issues involving scheduling and use of Managebac
• Lead implementer and onsite trainer of learning management system Managebac, to create a calendar with assigned tasks for annual review of settings
• Collaborator with Admissions, ICT and other teams to setup and use data storage and reporting functions of Open Apply in replacement of former student management system
• Learn the functions of producing, storing, publishing and sharing report cards, transcripts, and academic records
• Assist with the Awards Committee, awards production, setup and distribution in Awards ceremonies
• To register students on IBIS through ManageBac
• Must possess ability of tracking the credit requirements for the Woodstock Schools US Diploma
• Must be able to keep a track of academic progress of students and sending the letters of concern to parents

• University graduate
• Initiator, strong problem-solver and analytical thinker
• Clear written and verbal communicator in English
• Experienced admin user of ManageBac, EdVal, AssessPrep and Maia Learning
• Exposure to timetabling software and solutions for international schools
• Experience working in dynamic, complex international schools with multinational student and faculty

• Ability to work independently, collaboratively and respectfully with all levels of the organization, staff and Students
• Experience designing complex timetables in international schools
• Exposure to alternate timetabling solutions and software

SKILLS:

• Excellent written and verbal communication skills
• Ability to handle work pressure, especially during critical periods
• Ability to work independently
• High level of teamwork skills
• Proficiency with computers
• Research and action oriented