Receptionist/Administrator

1 - 4 years

2 Lacs

mohali

Posted:8 hours ago| Platform: GlassDoor logo

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Skills Required

inventory support scheduling documentation maintenance service communication word excel multitasking

Work Mode

On-site

Job Type

Part Time

Job Description

Key ResponsibilitiesFront Desk Management

  • Greet visitors and guests in a professional and friendly manner.
  • Manage incoming calls, emails, and messages; redirect them to the appropriate departments.
  • Maintain visitor logbooks and issue visitor passes.
  • Ensure reception area is clean, organized, and welcoming.

Administrative Support

  • Handle daily office administrative tasks.
  • Maintain office supplies inventory and coordinate orders.
  • Assist in preparing letters, documents, and reports.
  • Coordinate courier services, mail handling, and distribution.
  • Support HR and Admin teams in scheduling interviews, meetings, and appointments.

Record Keeping

  • Maintain employee attendance records (if assigned).
  • Update databases, files, and documentation regularly.
  • Ensure proper filing (physical and digital) for easy retrieval.

Office Coordination

  • Coordinate with vendors, housekeeping, and maintenance staff for office upkeep.
  • Arrange meeting rooms, refreshments, and materials for internal events.
  • Monitor office equipment and raise service requests when needed.

Skills & Qualifications

  • Minimum 1–4 years of experience as a Receptionist or Office Administrator.
  • Excellent communication and interpersonal skills.
  • Good knowledge of MS Office (Word, Excel, Outlook).
  • Strong organizational and multitasking abilities.
  • Pleasing personality with a customer-service mindset.
  • Ability to maintain confidentiality and handle sensitive information.

Soft Skills

  • Professional appearance and behaviour
  • Time management
  • Problem-solving attitude
  • Positive and polite communication
  • Attention to detail

Job Type: Permanent

Pay: ₹17,000.00 - ₹20,000.00 per month

Work Location: In person

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OPTIMISTIC GREEN ENERGY PVT. LTD.

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