Receptionist

We are seeking a friendly, organized, and professional Office Receptionist to be the first point of contact for visitors and callers. The ideal candidate will manage front-desk operations, support administrative tasks, and contribute to a welcoming and efficient office environment.

Responsibilities

• Greet visitors with a positive and professional demeanor; announce guests and direct them to the appropriate person or meeting room.
• Answer and route incoming calls on multi-line phone system; take accurate messages and promptly relay essential information.
• Manage the reception area to ensure it is clean, tidy, and well-stocked with necessary materials (brochures, forms, supplies).
• Schedule and coordinate meetings: book rooms, set up equipment, prepare agendas, and handle catering requests as needed.
• Handle mail and couriers: sort, distribute, and track incoming/outgoing parcels and shipments.
• Maintain front-desk security procedures: verify identification, issue visitor badges, and log in guests.
• Support administrative tasks: data entry, filing, scanning, photocopying, and basic document preparation.
• Assist with calendar management for executives or teams as required.
• Manage office supplies: monitor inventory, place orders, and liaise with vendors.
• Support HR onboarding: prepare welcome packets, collect necessary documents, and assist new hires with initial setup (if applicable).
• Provide exceptional customer service to internal and external stakeholders.
• Adhere to company policies and data privacy guidelines.

Requirements

• Education: High school diploma or equivalent; some roles may prefer an associate degree or relevant certifications.
• Experience: 0–2 years of receptionist/administrative support experience; prior front-desk experience is a plus.
• Skills:
• Excellent verbal and written communication
• Strong interpersonal and customer service abilities
• Proficient with office software (e.g., Microsoft Office Suite, Google Workspace)
• Basic administrative skills (filing, scheduling, data entry)
• Ability to multi-task, stay organized, and prioritize urgent tasks
• Professional appearance and demeanor
• Technical: Proficiency with phone systems, basic AV equipment, and office IT basics
• Personal traits: Reliable, proactive, friendly, discreet, and solution-oriented
• Schedule: Typical business hours; flexibility for overtime or after-hours events if needed
• Physical: Ability to sit/stand for extended periods and lift light packages as required

Preferred Qualifications

• Experience with calendar management and meeting coordination.
• Familiarity with visitor management systems and security protocols.
• Basic familiarity with expense reporting or procurement processes.
• Multilingual abilities are a plus.

Job Type: Full-time

Pay: ₹9,380.98 - ₹12,000.00 per month

Language:

• English (Preferred)

Work Location: In person