Receptionist cum office assistant

Designation: Receptionist cum Office Assistant
Job Location : KolkataExperience: Minimum 2- 3 years’ experience required as a Office AssistantSalary: 15000 to 18000 p.m.Employment Type: Full-TimePosition Overview:We are looking for person to provide administrative and clerical support to ensure smoothand efficient operation of the office. The role of to manage our front desk, greet visitors,handle calls and emails, and support daily administrative tasks.Required Knowledge & SkillEducation : Candidate must be completed graduation.Communication Skill : Good communication skill required in Hindi, English and Bengrali & professional appearance.Technical Skill : Must have knowledge in MS Office, Gmail, Google Sheet.Send your Resume : hrd.shriji@gmail.comJob Responsibilities:Greeting Visitors: Welcome clients, guests, and employees in a professional and friendly manner.Phone Management, Email & Correspondence: Answer, screen, and forward incoming calls efficiently. Take messages and ensure prompt follow-up. Manage incoming and outgoing emails, letters, and packages. Ensure timelydistribution to relevant departments.Scheduling & Appointments: Maintain calendars and schedule meetings or appointments. Coordinate meeting room bookings.Vendor Coordination & Billing Receive vendor bills, obtain necessary approvals, and forward to Head Office forprocessing. Update records of paid bills in designated Excel sheets to ensure accurate financialtracking.Front Desk Organization: Keep the reception area clean, organized, and presentable. Maintain record of office supplies and stationery.Administrative Support: Assist with basic data entry, filing, and documentation. Prepare reports or documents as needed. Monitoring regular work activities of Housekeeping staff Photocopying, scanning, filing (both physical and digital) and word processing.Visitor & Security Management: Monitor visitor access and maintain sign-in logs. Follow security protocols and ensure safety compliance.Customer Service: Address visitor inquiries and provide information about the company. Resolve minor issues or redirect them to the appropriate personnel.Coordination with Teams: Communicate effectively with different departments to ensure smooth operations.Miscellaneous Tasks: Assist in organizing events or office activities if required.