Receptionist Cum Administrative Executive

Job Description

Looking forward to receiving your applications at gauri.shedge@ambitsoftware.com. As Ambit Software Pvt. Ltd. continues to grow and expand its presence in the enterprise solutions space, we are looking for a capable and committed Receptionist cum Administrative Executive to join our Pune office. We are looking for a professional who can be the first point of contact at our Pune office, ensuring smooth front-desk operations while also supporting key administrative functions. If you have a passion for organization, excellent communication skills, and the ability to manage multiple tasks efficiently, we invite you to be a part of our collaborative and fast-paced work environment. Experience: 3-7 years Key Responsibilities : Maintain a well-organized reception area Welcome guests, customers, and employees in a courteous and professional manner. Direct them to the appropriate person or department Manage and route incoming phone calls appropriately Provide excellent customer service by handling questions, resolving issues to ensure a positive experience for both guests and callers Provide basic and accurate information in-person and via phone/email in a timely manner Receive, sort and distribute daily mail/deliveries Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook) and issuing visitor badges Monitor the inventory of office supplies and purchase new material with attention to budgetary constraints Gather information, compile data, and prepare necessary reports, as and when needed Manage proper filing and documentation Ensure all operations adhere to policies and procedures Provide general administrative support and assist all teams with any administrative work, as requested from time to time Coordinate meetings and events at the office, make calls to employees for office events Manage employee leave and attendance records Coordinate Travel Booking: Domestic and International Oversee facility services, maintenance activities, tradespersons (e.g., electricians), and vendors Coordinate courier deliveries Ensure basic cleanliness and hygiene of office premises Work diligently under the Managers guidance Skill Requirements: At least 3 years experience in Admin. Dept. Graduation or diploma in any relevant field Hands-on experience with the MS Office Suite (particularly MS Word and MS Excel) Familiarity with office equipment, like printers and fax machines Solid written and verbal communication skills Professional telephone skills and etiquette Should be resourceful and proactive. Should display multitasking and time-management skills, with the ability to prioritize tasks. Ability to propose new ideas and implement them, once approved. An analytical mind with problem-solving skills