Receptionist

About the Role:

We are looking for a proactive and well-organized Admin Assistant to manage front desk operations, oversee office administration, and provide general support to ensure smooth day-to-day functioning. The ideal candidate should have excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities

1. Front Desk Management:

Greet visitors and direct them appropriately, ensuring a welcoming office environment.

Answer incoming calls, emails, and queries professionally and efficiently.

Manage incoming and outgoing couriers, deliveries, and office mail.

Maintain visitor and employee attendance records as required.

Handle front office housekeeping and ensure the reception area is tidy and presentable.

2. Administrative Support:

Assist in managing office documentation, filing, and record-keeping.

Schedule and coordinate meetings, conference room bookings, and appointments.

Prepare reports, presentations, and basic documentation as required.

Maintain confidentiality of sensitive company information.

Support HR and accounts with documentation, employee onboarding assistance, and data entry.

3. Office Management:

Oversee office supplies inventory and ensure timely replenishment.

Coordinate with vendors for office-related procurements and services.

Ensure smooth functioning of office equipment like printers, telephones, and workstations.

Assist IT support by troubleshooting minor office equipment and connectivity issues.

Maintain a clean and organized office environment, coordinating with housekeeping staff.

4. Travel & Logistics Coordination:

Arrange travel bookings, including domestic and international flights, accommodation, and forex.

Manage travel expense documentation and coordinate reimbursements with the accounts team.

Coordinate courier and logistics services for office requirements.

5. Event & Client Engagement Support:

Assist in organizing office events, meetings, and celebrations.

Support client engagement activities, including scheduling meetings and sending greetings.

Assist in creating basic marketing materials like flyers, newsletters, and presentations.

Key Skills & Qualifications

Experience: 2-3 years in office administration, front desk, or receptionist roles.

Education: Bachelor's degree preferred but not mandatory.

Technical Proficiency: MS Office (Word, Excel, Outlook, PowerPoint).

Communication Skills: Strong verbal and written communication in English.

Personality: Friendly, organized, and proactive with a problem-solving approach.

Team Player: Ability to coordinate with multiple teams and work efficiently.

Why Join Us?

Be part of a dynamic and growing financial consultancy firm.

Gain valuable exposure to office administration, client interaction, and executive support.

Work in a professional environment that values efficiency and initiative.

How to Apply:

If you are an organized and motivated individual ready to take on this role, we’d love to hear from you!

To Apply: Send your resume and a brief cover letter to [email protected].

Job Type: Full-time

Pay: ₹10,000.00 - ₹30,000.00 per month

Benefits:

• Health insurance

Experience:

• total work: 1 year (Preferred)

Work Location: In person